Staff Assistant, (SAD40), (Temporary) ( Job Number: 182576 )
Kaiser Permanente 2,826 reviews - Redwood City, CA

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Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.

Essential Functions:
Maintains manager/executives and department calendars.
• Arranges meetings, conferences and travel itineraries.
• Orchestrates and organizes project meetings.
• Schedules and materials such as agendas, timeliness, reports, and presentations.
• Screens telephone calls/visitors and refers to appropriate staff member.
• Determines which requests should be referred to others.
• May provide information to top level management, Board Members, etc.
• Responds to internal and external requests for information relating to established departmental policies and procedures.
• Interprets policies and procedures in response to inquiries.
• Reviews/screens manager/executives mail, researches issues, and provides recommendations.
• Performs data input and maintains established databases.
• May collect and research information or data needed by manager or staff.
• Maintains confidential department files and records.
• May provide training/direction to other non-exempt personnel.
• Performs other related duties as assigned by management.
• Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union, it returns to the bargaining unit in accordance w/ the Collective Bargaining Agreement.

Basic Qualifications:
Four (4) plus years of experience in performing administrative support functions for department managers.
• High School or General Education diploma.
• Strong proficiency w/ MS Office applications (Word, Excel and PowerPoint) and Lotus Notes.
• Well organized and detail oriented.
• Strong customer service skills.
• Ability to merge documents and summarize information.
• Ability to follow written and verbal instructions.
• Must be able to work in a Labor/Management Partnership environment.

About this company
2,826 reviews
At Kaiser Permanente, all of us, from accounting, sales and IT, to our care delivery teams on the front lines, stand for Total Health....