Student Trainee (Archival Science) - Intern
National Archives and Records Administration - Philadelphia, PA

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Position is located at the National Archives Northeast Philadelphia facility located at 14700 Townsend Road, Philadelphia, PA 19154-1096

As a Student Intern, you will perform work on archival records, which may include reference service, arrangement, processing, description, preservation and holdings maintenance, sorting, retrieval, relocation, and re-filing of records.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

Incumbent will work at the National Archives Northeast Philadelphia facility located at 14700 Townsend Road, Philadelphia, PA 19154-1096

For more information visit:

Who May Apply: Student Program Eligibles

Student Intern Program: This position is being filled under the new Pathways - Internship Program which provide opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.

Student Definition: Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled) throughout the duration of the appointment, including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842. You must be enrolled for the Fall 2013 session.

Position Duration/Expectation: Positions will be temporary not-to-exceed 1 year. May be extended in 1 year increments based on continued need/funds for the position and the student's continued compliance in the Intern Program.


U.S. Citizenship
Must be at least 16 Years of Age
Background Investigation or Security Clearance
Relocation Expenses Will Not Be Paid
More jobs may be filled if additional vacancies occur within 90 days DUTIES:

Typical duties may include:
  • Providing reference service by searching, re-filing, inter-filing, copying or scanning records in various filing systems and simple extractions. Work also includes pulling and re-filing records for researchers, registering, monitoring and assisting researchers in the research room, and serving records to researchers in the research room. The incumbent may be required to lift, carry, and move heavy boxes weighing up to 50 pounds each.
  • Assisting with archival project work including, processing, arrangement, preservation and holdings maintenance, and description which may include item and series level descriptions as well as creating enhanced finding aids such as various types of container lists.
  • Work may involve the handling of documents requiring basic preservation.
You must meet all qualification requirements by the closing date of the announcement. Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of reference as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

Basic Qualifications: You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled).

For GS-5: One year of specialized experience equivalent to the GS-4 level that has included such activities as: performing reference services, arrangements, descriptions, accessioning, or preservation of archival records; utilizing information technology applications, providing technical assistance, guidance, and training others; and preparing reports, forms, and other material.

Substitution of Education for Experience: Education may be substituted for experience. Four years of education above the high school level or a bachelor’s degree from accredited educational institutions.

Please refer to the Office of Personnel Management’s, Operating Manual: Qualifications Standards for General Schedule Positions for further information

Based on the information provided in your application package, qualified students will be assigned a score and placed in one of three categories - Best Qualified, Well Qualified, or Qualified. Those students who are determined to be best qualified will be referred to the hiring manager for further consideration. Qualified veterans are placed ahead of non-veterans within each category. Qualified veterans with a service-connected disability of 10 percent or more are placed at the top of the best qualified group.

Once you complete and submit your application package, a review of your application will be made to ensure you meet the {basic} job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your response(s) to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies. We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

The required competencies for this position is as follows:
  • Problem Solving
  • Utilizes computer technology
  • Conducts Archival Processing
  • Performs Reference Services
  • Communication
  • Knowledge of American History
NOTE: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or responses are not supported by your resume or transcript, your eligibility will be adjusted. Please follow all instructions carefully.

Student Interns are eligible to earn annual and sick leave under 5 CFR §213.3202(a)(13)(i) and 213.3202(b)(16)(i). For more information visit the following websites: or . OTHER INFORMATION:

This job opportunity announcement may be used to fill additional vacancies.

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

Schedules: Work schedules may vary. Part-time hours may be 16-32 hours per work. Full-time hours may be up to 40 hours per week.

Participant Agreement: All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility ( The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable ). If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form. For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans .

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