Student Trainee (Archival Science) - Intern
National Archives and Records Administration - Washington, DC

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As a Student Intern, you will perform work on archival records, which may include reference service, arrangement, processing, description, preservation and holdings maintenance, sorting, retrieval, relocation, and re-filing of records.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information visit:

Who May Apply: Student Program Eligibles

Student Intern Program: This position is being filled under the new Pathways - Internship Program which provide opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.

Student Definition: Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled) throughout the duration of the appointment, including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.

Position Duration/Expectation: Positions will be temporary not-to-exceed 1 year. May be extended in 1 year increments based on continued need/funds for the position and the student's continued compliance in the Intern Program.


U.S. Citizenship
Must be at least 16 Years of Age
Background Investigation or Security Clearance
Relocation Expenses Will Not Be Paid
More jobs may be filled if additional vacancies occur within 90 days DUTIES:

All or any combination of the following tasks are routinely performed:

Performs reference
service in response to oral and written inquiries relating to assigned area
that sometimes requires considerable search but does not require a professional
knowledge of documentation systems, the administrative history of the records
and the creating offices, or the overall subject matter to which the records
Performs detailed arrangement
tasks at individual page, document or filing unit level where general
arrangement plan is provided by supervisory employee. Identifies records with
the originating agency, organization, or individual involved, and arranges
according to the original record keeping systems; detects missing or misfiled
items and enclosures that have been separated from their covering
Assists in the accomplishment of physically
loading and unloading containers of records and the disposition of the
containers, occasionally performing quality control tests and audits, shelving
records in accordance with approved plans, moving blocks of records from one
area to another while maintaining them in proper order, and removing records
from the shelves in accordance with approved plans.
Provides technical assistance
to section employees, as directed, providing training to, or conducting quality
checks of work performed. Assures that proper procedures are followed and
submits necessary documents and reports for review and approval.
detail-oriented data entry tasks using specialized software programs to verify
records received. Performs item-level comparisons of data against
agency supplied documentation package. Visually inspects electronic records such as
PDFs or JPEGs. Keeps a detailed record of actions performed during
verification process and records those actions in various reports to
higher-graded staff.
May serve in the capacity of, or
perform duties related to office administration, reception and mail room.
Greets visitors, answers phones and directs calls to the appropriate staff
person, as necessary.

Performs other related duties as assigned.

Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of reference as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

Basic Qualifications: You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled).

For GS-5: One year of specialized experience equivalent to the GS-4 level that has included such activities as: performing reference services, arrangements, descriptions, accessioning, or preservation of archival records; utilizing information technology applications, providing technical assistance, guidance, and training others; and preparing reports, forms, and other material.

Substitution of Education for Experience: Education may be substituted for experience. Four years of education above the high school level or a bachelor’s degree from accredited educational institutions.

Please refer to the Office of Personnel Management’s, Operating Manual: Qualifications Standards for General Schedule Positions for further information

Once you complete and submit your application package, a review of your application will be made to ensure you meet the {basic} job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your response(s) to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies. We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

Once you complete and submit your application package, a review of your application will be made to ensure you meet the minimum qualification requirements for the job. Based on the information provided in your application package, qualified students will be assigned a score and placed in one of three categories - Best Qualified, Well Qualified, or Qualified. Those students who are determined to be best qualified will be referred to the hiring manager for further consideration. Qualified veterans are placed ahead of non-veterans within each category. Qualified veterans with a service-connected disability of 10 percent or more are placed at the top of the best qualified group.

The required competencies for this position are as follows:
Problem solving
Customer service
Execution and results
Interpersonal skills
Utilizes computer technology
Conducts archival processing

Performs reference service

NOTE: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or responses are not supported by your resume or transcript, your eligibility will be adjusted. Please follow all instructions carefully.

Student Interns are eligible to earn annual and sick leave under 5 CFR §213.3202(a)(13)(i) and 213.3202(b)(16)(i). For more information visit the following websites: or . OTHER INFORMATION:

This job opportunity announcement may be used to fill additional vacancies.

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

Schedules: Work schedules may vary. Part-time hours may be 16-32 hours per work. Full-time hours may be up to 40 hours per week.

Participant Agreement: All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility ( The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable ). If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form. For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans .

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