Supervisor - Pathology Assistants
Miraca Life Sciences - Newton, MA

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2nd shift, 12:00PM-8:30pm

The Supervisor Pathology Assistant is responsible for providing leadership to a high performance team of Pathology Assistants (PA) for a fast-paced, growing anatomic pathology laboratory. Responsibilities include assisting the assigned anatomic and clinical pathologists in organizing and conducting all aspects of the pathology portion of a study. This position is involved in providing microscopic examination of cell and tissue samples from patient specimens for pathologists. This position also performs functions related to Microscopic Imaging, Grossing, and Discrepancy Research/Resolution. This includes retrieving, inventorying, and tracking/filing slides, obtaining target tissue slides and coordinating with pathologists, study directors, clients, peer review pathologists and archives. These functions are performed for both onsite and cross-site studies. This position performs a wide variety of Histology processes to include tissue grossing, case set-up, in-take of cases, microscopic imaging of patient specimens and other duties as assigned and required following approved Standard Operating Procedures.

In addition, the Supervisor PA, under the general direction of the VP A/P Ops, will assist in supervising, general workflow, training, and coordinating all PA staff activities concerning Anatomic Pathology (A/P) laboratories. This position provides operational guidance and counseling on issues to ensure the daily work of the team is completed accurately and appropriate specimen turn-around-times are maintained. Supervisor PA’s are responsible for providing assistance with sample preparation.

Job Responsibilities:
1. Verifies test procedures performed and oversees the establishment of the laboratory’s test performance characteristics, including precision and accuracy of each test system.
2. Establishes and exercises an alternative performance assessment system for determining the reliability of analytic testing commensurate with services offered.
3. Establishes a quality control program appropriate for the testing performed and establishes the parameters for acceptable levels of analytic performance and ensures that these levels are maintained throughout the entire testing process from the initial receipt of the specimen, through sample analysis and reporting of test results. Participates all Quality Assurance (QA)/Quality Inspection (QI)/Quality Control (QC) to ensure laboratory standards and regulation are maintained.
4. Resolves technical problems and ensures remedial actions are taken whenever test results deviate from the laboratory’s established performance specifications.
5. Controls patient test results to ensure reporting does not occur until all corrective actions have been taken and the test system is functioning properly. Reviews all patient case reports and images for accuracy prior to final review by a Laboratory Director.
6. Conducts audits and identifies training needs and assures that each individual performing tests receive regular in-service training and education appropriate for the type and complexity of the laboratory systems performed.
7. Evaluates and documents the performance of individuals responsible for high complexity testing at least semi-annually during the first year the individual test patient specimens. Thereafter, evaluations must be performed at least annually.
8. Assists with the creation of documentation of processes, including, established methods for patient/client identification, patient/client preparation, specimen collection and labeling, specimen preservation, and conditions for transportation, and storage before testing, consistent with good laboratory practice. Develops process for immediate notification of pathologists specimens are not physician or other clinical personnel responsible for patient care when the results of certain tests exceed critical limits that are important for prompt patient management decisions.
9. Establishes documented system in operation to detect and correct significant clerical and analytical errors, and unusual laboratory results, in a timely manner.
10. Coordinates workflow on a daily basis to ensure timely analysis, reporting of patient samples, and handling the daily/weekly/monthly scheduling, including lab rotations.
11. Ensures lab has adequate inventories of reagents and supplies.
12. Assists with the selection, training, mentoring, and performance evaluation of lab team.
13. Resolves employee relations issues and recommends disciplinary action when required. Initiates disciplinary action when control results exceed defined acceptance limits.
14. Acts as first point of contact on technical, procedural, and policy questions. Keeps team informed of new processes and general updates.
15. Researches, verifies, corrects, and communicates Internal and External discrepancy cases using complex reasoning ability, established protocols, and the appropriate documentation.
16. Assists with the tracking, accumulation, and computation of PA performance metrics.
17. Photomicrographs area of interest of specimens to be included on final report and performs a Quality Control (QC) function during the image capture process.
18. Describes gross anatomic features of Processing Specimens (as identified by CAP), Basic and/or Complex Surgical Specimens with insight into any pathologic processes that may be present, and prepares the tissue according to standardized protocols.
19. Assists in the identification and research of discrepancy cases to determine the origin of variance.
20. Interacts directly with pathologists regarding gross dissection/description activities including, defined specimen types that require direct supervision by a pathologist.
21. Identifies problems that may adversely affect test performance or reporting of test results and either correct the problems or immediately notify the histology supervisor/manager, technical supervisor, or director.
22. Maintains confidentiality of sensitive information concerning patients, physicians, employees, clients, vendors, and the company.
23. Ensures compliance with all local, federal, CLIA, and CAP regulations.
24. Reports all concerns of test quality and/or patient or employee safety to a Supervisor or Safety Officer.
25. Maintains a clean work environment.
26. Has a good understanding and working knowledge of Laboratory Information Systems.
27. Assists as needed to perform other related duties and special projects as required.
28. Accepts other duties as assigned.

Requirements:
1. Knowledge, Skills, and Experience
a. High degree of technical knowledge in PA functions inclusive of grossing, microscopic imaging, PA management of discrepancy cases.
b. Able to lead high performance team in a fast-paced environment.
c. Knowledge of CAP and CLIA guidelines.
d. Moderate knowledge of GI Pathology for Imaging Process.
e. Ability to communicate effectively (gross descriptions).
f. Requires a high degree of care and attention with strict adherence to defined clinical testing protocols.
g. Demonstrated skills and high level of attention to detail in technical data interpretation and ability to troubleshoot.
h. Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.
i. Ability to multi-task and work in a fast-past, deadline driven environment.

2. Education, Certification/Licensure, and/or Experience
a. Bachelors of Science degree in biological, chemical, or chemical laboratory science or equivalent experience.
b. Three to five years experience working in a pathology laboratory.
c. Certified as a Pathologist Assistant (ASCP or AAPA) preferred.
d. Must meet the Clinical Laboratory Improvement Act (CLIA ’88) criteria to perform high complexity testing.

3. Physical Demands
a. Visual acuity and analytical skill to distinguish fine detail.
b. Manual dexterity to use common laboratory equipment and perform sterile techniques as required.
c. Must possess ability to sit and/or stand for long periods of time.
d. Must possess ability to perform repetitive motion.
e. Ability to lift up to 30 pounds.
f. May have exposure to extreme temperatures, high noise levels, fumes and bio-hazardous material/chemicals including formalin in the lab environment.
g. May be required to handle blood-borne pathogens and general laboratory reagents; handle live human specimens, tissues, and bodily fluid.

4. Other
a. Willingness to work shift work and overtime is required.
b. Travel Required (Highlight One): Rarely Occasionally Frequently
c. Weekends/Evenings/Holidays (Highlight One): No Yes, please explain Weekends and evenings may be required.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

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