Surveillance/Evaluation Coordinator
Case Western Reserve University - Cleveland, OH

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Working under general supervision from research coordinators, the surveillance/evaluation coordinator will plan and carry out data collection from various centers for a national clinical trial addressing obesity and blood pressure in adolescent children. The surveillance/evaluation coordinator will work with the Childhood Obesity Prevention and Treatment Research (COPTR) research study team, university and hospital leadership, community partners including the YMCA and the Cleveland Metropolitan School District, health care systems and a national multidisciplinary team of researchers and experts on a national clinical trial addressing obesity and blood pressure in adolescent children. The COPTR project will study three behavioral interventions over a three-year period with adolescents and their adult caregiver.


1. Work with the research team and assist the research coordinators in activities on an as needed basis including, but not limited to: regulatory matters, study recruitment and informed consent, data collection and data entry, compensation for participation, and participant follow-up.

2. Responsible for data collection in all study participants and ensuring that all data collected is entered accurately. Collect data including questionnaires administrated via structured interview, electronic data capture, and physiological measures from clinical and laboratory assessments. Familiarity of patient charts and medical terminology. Understanding the clinical significance of health information collected, notify research coordinators and study directors when appropriate.

3. Ensure completion of all data collection with minimal error. Work with research coordinators to develop a system for timely data entry into database and response to data queries. Assist with data entry. Maintain confidentiality of all patient records and other data collected about study participants.

4. Responsible for responding to reports generated from audits of the database.

5. Participate in regular meetings of the research study team and other meetings as needed.

6. Participate in research, policy dissemination, and policy formulation related to child health.

7. Work in collaboration with physicians, nurses, medical practice office staff, hospital leadership, university leadership, and stakeholders at the local and state levels to accomplish the study’s goals.

8. Develop a method for scheduling patient visits within the Clinical Research Unit that maximizes efficiency and flow of patient visits. Ensure that all study participants are scheduled within their assigned study window to ensure accurate data collection.

9. Assist in the preparation, planning, and management of community events for study recruitment and retention of study participants and other educational meetings as needed.

10. Assist in creating detailed reports and presentations for internal and external representatives on the study’s progress toward achieving stated goals and objectives.

11. Assist in developing and implementing marketing materials to promote COPTR among internal and external customers.

12. Represent COPTR, Case Western Reserve University, and UH Rainbow Babies & Children’s Hospital at the local and national levels.


1. Assist in ad hoc research needs as assigned.

2. Participate in scholarly output.

3. May perform some grant writing.

4. May contribute to the preparation of instruments and measures, data analysis, and the preparation of presentation and publications.


Department: Daily contact with supervisor. Weekly meetings with theCOPTR research team at Case Western Reserve University and Rainbow Babies & Children’s Hospital to discuss the progress of the project. Regular contact with physicians, nurses, and hospital leadership to describe and promote the COPTR study.

University: Frequent contact with the research team in the School of Nursing and the School of Medicine and the Prevention Research Center to discuss the progress of the COPTR study.

External: Regular contact with study participants and families participating in the research study to discuss study procedures, scheduling, and clinical follow-up. Occasional contact with stakeholders at the local level involved with community organizations working on the COPTR project. Occasional contact with the national COPTR study team to describe the COPTR study’s progress.

Students: Infrequent contact with students at Case Western Reserve University.


This position has no direct supervision of staff employees. Train new staff; direct the work of students.


Education/Experience/Licensing: Bachelor's degree and 1 to 3 years of experience or Associate's degree in an approved biotechnology program and 2 to 4 years of experience. Valid Ohio driver’s license required.


1. Good understanding of research projects.

2. Knowledge of childhood obesity and blood pressure and other medical terminology.

3. Experience in a healthcare setting working with multi-disciplinary teams a plus.

4. Demonstrated ability to achieve results both independently and working with a team.

5. Experience working in a fast-paced office and adapting to changing priorities on a deadline.

6. Excellent problem-solving and decision-making skills.

7. Excellent organizational skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.

8. Professional and effective oral and written communication skills; and good interpersonal skills with the ability to work and communicate with various individuals within and external to the university. Must demonstrate the ability to cultivate and maintain relationships with stakeholders inside and outside the hospital and the ability to relate well with all levels of the community and people of diverse ethnic and international backgrounds.

9. Ability to handle confidential research information.

10. Must demonstrate flexibility and ability to work under pressure; must be able and willing to conform to shifting priorities, demands and timeline.

11. Must demonstrate a collegial approach and an enthusiasm for learning.

12. Ability to rely on and follow protocols, pre-established guidelines and instructions to perform the functions of the job.

13. Advanced computer skills including MS Office products, database management including REDCap, and a willingness to acquire further skills.


Work will be carried out in an office setting at University Hospitals Rainbow Babies & Children’s Hospital. However, this position also requires travel, via the employee’s personal vehicle, and work at the Metro CRU as well as community centers throughout Cleveland. Must have a reliable car.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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