TEMPORARAY - Executive Assistant
The Estee Lauder Companies - New York, NY

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Title: TEMPORARAY - Executive Assistant
Location: Americas-United States-New York
Job Number: 130627
POSITION SUMMARY:

Acts as assistant to the SVP and Chief Information Office for Global Information Services. Provides office management and acts as liaison to Building Management of Greenway Plaza. Individual must be able to maintain confidentiality, work independently, demonstrate good judgment, self discipline and function effectively with minimal direction. The utmost professionalism is required for this position as well as excellent verbal, written and interpersonal communication skills.

KEY RESPONSIBILITIES: *
  • Responsible for complete calendar management for CIO. *

  • Handles confidential documents, plans and correspondence involving senior management company-wide. *

  • Arranges detailed travel itineraries (domestic and international) and meeting schedules for CIO and Senior Leadership Team. Prepares and submits large expense reports. *

  • Coordinates schedules and attends Senior Leadership Meetings. Takes meeting minutes, compiles notes, necessary documentation for meetings and follows up on action items. *

  • Secures meeting rooms/conference centers and necessary AV equipment. Ensures appropriate logistical support such as catering, preparing printed materials, ensuring proper AV set up, etc. *

  • Sets up several high level meetings with senior management and/or across several different time zones *

  • Actions special projects as assigned by the CIO and Senior Leadership Team. *

  • Prepares routine correspondence for the CIO. Prepares and edits presentation slides in PowerPoint. *

  • Maintains vacation schedule for VP’s and staff, ensuring proper coverage throughout the year. *

  • Coordinates calendar planning with Executive Management in New York Office. *

  • Petty Cashier *

  • Kronos time approver for GIS and SMI administrative assistants *

  • Liaison to Greenway Management regarding maintenance of 145 and 155 Greenway Plaza to include standard and additional cleaning requirements, reserved parking, repairs and/or announcement of fire drills, etc. *

  • Approves after hour and gym access for all FTEs residing at 145 and 155 Greenway.

Qualifications: *
  • High school diploma or equivalent, plus additional formal training *

  • Bachelor’s degree strongly preferred *

  • Seven to ten years previous experience *

  • Three to five years’ experience as assistant to a senior executive level position with the following demonstrated abilities: *

  • Experience in handling multiple calendars and global meeting schedules *

  • Coordinating meeting rooms/conference centers and all logistical and AV support *

  • Arranging international travel plans with multiple destinations *

  • Able to deal effectively with high level internal and external customers *

  • Excellent organization, communication and time management skills *

  • Strong PC skills required: Outlook, Microsoft Office Suite, Visio. *

  • Must have demonstrated knowledge of Power Point – preparation and editing slides *

  • Must have demonstrated knowledge of Visio – creating organization charts

EEO
We are an equal opportunity employer.
Brand: Estée Lauder Companies Corporate Departments

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