The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Surgery has an outstanding opportunity for a full-time Program Coordinator . This Program Coordinator position is in the Division of Trauma Surgery in the Department of Surgery. The position is located at Harborview Medical Center at the University of Washington and provides coordination of various aspects of the trauma program at HMC as well as coordinates activities for the Division of Trauma selected faculty. This position reports to the Administrator for Trauma, Critical Care & Burns, with delegated reporting to the Trauma Program Specialist who provides supervisory guidance and direction with respect to work, input into his/her performance reviews and ensures that the individual has the tools to be successful at this job.
Harborview’s Trauma program is the premiere trauma program (and the only level 1 program) within the Washington, Wyoming Alaska, Montana & Idaho (WWAMI) region. The trauma faculty are world-renowned and are clinically and academically very active. Ensuring that the initiatives and goals of the Division of Trauma are met makes this a challenging and interesting position.
The individual in this position is responsible for providing direct, confidential administrative and programmatic support to selected trauma surgery faculty. In this capacity, this individual must possess be able to assess and make independent judgments on a variety of matters, including sensitive patient care information. The individual must understand or quickly come to understand the regulations and practices with respect to patient privacy and must be able to apply this knowledge independently. S/he must be able to make reliable decisions within scope of position, using good judgment, excellent prioritization and critical thinking skills.
Specifically, s/he will:
Provide calendar management for assigned trauma faculty. In order to be successful at this aspect of position, she must know or quickly come to know and understand the mission, goals and priorities of the trauma program and trauma faculty.
S/he will prepare and manage confidential correspondence, including letters of recommendation and other sensitive information;
Make travel arrangements and request reimbursements.
S/he will prepare and track purchasing documents, ensuring oversight from beginning to finalization.
S/he will provide program meeting and special event coordination and assistance with academic work of program faculty including: preparing meeting presentations, orientating the new MS4 (SICU) and scheduling surgery resident feedback sessions. S/he will manage agenda preparation and attend and summarize meetings as requested.
In addition this individual will provide general programmatic support for the Division of Trauma Surgery, including managing the Division’s Emergency contact program; organizing and triaging all incoming correspondence and coordinating medical record retrievals from outside facilities,
This individual’s job has two main components:
Direct program support of assigned Trauma faculty
Program Support for Division Activities
The Department of Surgery is one of the largest Departments within UW Medicine’s School of Medicine. The Department’s activities are spread across nine campuses including the University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Seattle Children’s Hospital (SCH), the VA Hospital, Seattle Cancer Care Alliance (SCCA), Northwest Hospital (NWH) and the Health Sciences Building. Additional research programs are housed at the University District Building and South Lake Union research facility. To learn more about the Department of Surgery, please visit the website at http://uwsurgery.org.
Our staff partner with and support the faculty of the Department of Surgery. We are committed to the mission of Department and the School of Medicine to improve the health of the public through teaching, research and patient care. We strive to make our Department a Department of Choice and have initiated five core competencies that provide our staff with the pathway to Excellence:
EXCELLENCE: We perpetuate the good work that is being done, collaborate to make today the best possible day and innovate to help create the future.
QUALITY OF WORK: We embrace an “error-free” philosophy toward our work and consistently produce thorough, accurate and reliable results and service.
QUANTITY OF WORK: We know what results are important and strive to achieve those results; we work to be organized and efficient and are known for “getting things done.”
INTERPERSONAL RELATIONSHIPS: We successfully foster effective working relationships through effective communication, collaborative teamwork and appropriate self-management.
PROFESSIONALISM: We adhere to organizational code of ethics and take personal responsibility for actions. We demonstrate integrity, are self-aware and dedicated to life-long learning.
Department of Surgery staff find meaning in our work, which is often fast-paced and complex. We enjoy working together and infuse a sense of fun into our work. We seek individuals to join our Department who share these goals.
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
Expert word processing, presentation software and calendar software (Microsoft Office Suite);
Some experience using Excel;
Expert transcription skills with keyboarding of 50+ WPM
Excellent time-management skills
Detail orientation, precise and accurate work products
Prompt attention to work; routine work is initiated and completed with minimal oversight
Self-directed, takes initiative and quickly and accurately understands priorities of office
Ability to maintain strict confidentiality
Ability to work in a shared work environment
Demonstrated punctuality and reliable attendance
College work – AA or above strongly preferred
Knowledge of medical terminology and medical processes
Prior work in academic medicine organization
Understanding and appreciation of the mission of University of Washington School of Medicine
Ability to gain confidence of Surgical faculty
Prior work in an ER or Trauma center
Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.
Must work in shared work environment
Part of the application process for this position includes the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. If you haven’t already taken this assessment, it will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.
The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or firstname.lastname@example.org .