Temporary Receptionist / Office Assistant
ASSIA, Inc. - Redwood City, CA

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ASSIA is looking for a mature career-level Receptionist who is passionate about customer-service and understands the value and responsibility of being the first impression of the company. At ASSIA, our Receptionist is often the first person to greet ASSIA customers, vendors and visitors. This position will report to the HR Business Partner as well as to the Executive Vice President of Aesthetics to create a professional and welcoming environment for employees and visitors. This opportunity has flexibility for part-time and full-time schedules.

QUALIFICATIONS

Education:
  • Some college preferred
Experience:
  • At least two years of reception and front desk experience in professional, corporate work environments
  • Experience handling light office management and hospitality duties preferred
Skills:
  • Able to convey a positive attitude with excellent customer service skills and a professional demeanor
  • Must be a professional individual with absolute dependability to be on the job, on time, every day
  • Possesses outstanding communication skills, including the ability to escalate questions quickly when needed
  • Capable of exercising a high level of discretion and integrity with regard to subjects or activities considered sensitive or requiring tact and diplomacy
  • Must work well with others while handling multiple different tasks
  • Can interpret and utilize company policies and practices appropriately
  • Has excellent verbal and written communication skills
  • Able to present a consistently professional appearance every day
  • Capable of managing changing priorities and deadlines
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Able to properly lift up to 20 pounds

Receptionist Duties:
  • Screening and routing calls to their proper destination with a high degree of courtesy
  • Greeting visitors with a positive and professional demeanor that promotes a welcoming environment
  • Sorting and distributing incoming mail and deliveries
  • Coordinating all outgoing mail and courier packages
  • Ordering business cards
  • Assisting scheduling and arranging of meetings
  • Assisting in hosting corporate visitors/dignitaries
  • Addressing other clerical or administrative tasks as needed

Hospitality Assistant Duties:
  • Keeping the lobby and kitchens clean and functional including daily attention to various snacks and meals
  • Monitoring the conference rooms for neatness and ensuring that chairs, A/V equipment and office supplies are in working order, including cleaning of white boards and ensuring markers that have ink are present
  • Caring for office plants
  • Monitoring, ordering and stocking office and kitchen supplies
  • Arranging lunches for meetings and events
  • Placing daily snacks in the morning
  • Performing light security and safety tasks such as administering facility access practices
  • Discouraging solicitors from entering the premises
  • Interfacing with internal management and external property management personnel to support the daily maintenance of the physical facility
Values:
  • Integrity
  • Passion for Quality & Details
  • works well with others
  • Continuous Learning
  • Problem solving