Title III/STEM Institutional Research Analyst
Palomar College 10 reviews - San Marcos, CA

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Position Title
Title III/STEM Institutional Research Analyst

Research and Planning (Dept)

Full or Part Time


Hours per week

Number of Months
12 month

Work Schedule

Exempt Position



$5,468.73 [step 1] – $6,662.01 [step 5]. A maximum placement of step 5 is negotiable dependent upon education and experience. Administrators that possess earned doctorates from accredited institutions are awarded an annual stipend of $1,282.73.

Salary/Wage Frequency

Primary Function

Responsible for performing activities in support of a comprehensive institutional research program which includes designing, conducting, writing and presenting College-wide research and evaluation studies; providing information and research for planning and evidence-based decision-making; and supporting long-range planning functions, institutional effectiveness processes and assessment of student learning outcomes through collaboration, research and evaluation.

Supervision Received and Exercised

Supervision received from: Director, Institutional Research, Planning and Grants

Supervision given: N/A

Duties and Responsibilities

Essential responsibilities and duties may include, but are not limited to, the following: Organizes, designs, and implements all phases of research and evaluation studies including selecting appropriate research designs, collecting and analyzing data, preparing narrative and statistical reports, and presenting research results to various audiences. Provides technical and analytical support related to institutional efforts to assess student learning outcomes. Provides technical and analytical support related to the College’s strategic and master planning efforts, which includes generating enrollment forecasts, conducting studies of growth, and performing internal and external scans. Provides technical and analytical support for the College’s matriculation process. Conducts survey research, including design and administration of surveys using various media. Collects, analyzes, and assembles information for annual publication of statistical data of the College and its student body. Using univariate and multivariate statistics, collects, analyzes and presents information from multiple sources such as surveys, focus groups, management information systems, studies and reports from internal offices and external agencies; interprets research findings and communicates findings to audiences with varying levels of understanding and knowledge about institutional research. Participates in the development, administration, and maintenance of institutional research databases and automated reporting systems, which includes developing, coordinating and maintaining comprehensive institutional research databases, including a data warehouse; optimizing efficiency of the research function by identifying and automating repetitive tasks; partnering with internal departments to ensure the integrity of data; assisting in the development of automated enrollment reports; and performing related activities. Develops, uses, and maintains query tools and templates for accessing the College’s general databases. Prepares information and reports with accompanying tabular, graphical, and statistical contents; descriptions of analytical methods used; and narratives of findings and conclusions for internal and external agencies. Provides technical and analytical support for planning councils, divisions, committees, departments, and faculty. Conducts meetings as appropriate to provide for proper coordination of activities and communication of new developments. Provides updates and posts to the department’s website as needed.

Marginal Functions: Participates in/on a variety of committees, task forces, boards, meetings, and/or other related groups in order to receive and/or convey information. Participates in shared governance through service on planning and/or operations committees and task forces. Performs related duties and responsibilities as required.

Knowledge, Skills, Abilities

Knowledge of: Research methods including study design and data collection techniques. Qualitative and quantitative (univariate and multivariate) research and planning methods and techniques. Advanced statistical procedures, processes, and models related to sampling and projection. Matriculation processes, objectives, policies, and regulations. Relational database principles. Data reduction and display techniques. Data analysis, spreadsheet, database, word processing, and presentation software. Customer service principles and practices, including the use of tact, patience, and courtesy. Community college organization, operations, policies, and objectives. Applicable Federal, State, and local codes, laws, and regulations.

Skill in: Conducting extensive and technical research and evaluation tasks utilizing appropriate statistical methods. Recognizing and applying proper research design. Designing, developing, and implementing comprehensive research projects. Reading, interpreting, and explaining plans and research findings. Designing, implementing, documenting, and maintaining comprehensive databases. Using a computer and related software applications. Collecting and analyzing data. Gathering, analyzing, and interpreting data from a wide variety of sources. Creating, developing, and maintaining databases. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining cooperative and effective working relationships with others. Handling difficult situations. Responding effectively to all situations/incidents using sound judgment and decision-making skills. Reading, interpreting, applying, and explaining rules, regulations, policies, and procedures. Analyzing situations accurately and adopting effective courses of action. Working independently with little direction. Preparing reports by compiling and organizing data from a variety of sources. Maintaining accurate and complete records. Maintaining confidentiality and discretion in work activities.

Minimum Qualifications

Experience: Two years of full-time equivalent experience in institutional research and planning, or a similar research environment, applying statistical and research methods to educational and/or social research, preferably in a higher education setting.

Education: Bachelor’s degree in social science research, economics, educational administration, business administration, organizational analysis, information science, or another research-oriented specialization.

Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications.

Diversity Statement

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds in a community college.

Preferred Qualifications

  • Experience that demonstrates principles and techniques in managing data in relational database management systems.
  • Experience that demonstrates principles and techniques of systems design and SQL programming.
  • Experience designing, developing, and implementing evaluation plans to assess the effectiveness of grant activities.
  • Experience working in an educational environment presenting and discussing research results leading to evidence-based decisions.
Licenses and/or Certificates


Working Conditions

Environmental Conditions: Office environment; exposure to computer screens, noise and electrical energy; extensive contact with faculty, staff, and students.

Physical Conditions: Essential and marginal functions require maintaining physical condition necessary for ambulating for extended periods of time and performing required duties. Must be able to travel between education centers, satellite sites and other District locations.

Terms of Employment

This position is specially-funded and its continuation is dependent upon the availability and/or continuation of funds.


Full-time employees receive fully-paid benefits including medical, dental, and vision insurance for employees and dependents; life, disability, and long-term care insurance; and sick leave, vacation and paid holidays. All full-time classified administrators are enrolled in PERS (Public Employees Retirement System).

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