Multiple vacancies with the Assessor/Clerk-Recorder’s Office in Visalia. This recruitment will establish an employment list to fill current and future vacancies. The anticipated life of the list is six months.
Level I/II: Examine documents for accuracy in order to determine their acceptability for recordation; read complex technical documents and enter required information into the computer to create official records and vital statistics indices; cite State and County laws, rules, regulations and policies which provide the basis for the acceptance or rejection of documents presented for public recordation; determine prescribed fees to be charged for the recording of documents; examine and certify maps for recordation; examine documents submitted for recordation to determine the applicability of the Documentary Stamp Act; calculate amount of tax due; answer questions of individuals, lending institutions, representatives of title insurance companies, attorneys, and real estate agents pertaining to public recordation of legal documents; assist in the use of records, index books and microfilm/scanned images; determine proscribed fees to be charged for the recording of documents. Level II: Provide lead supervision to Title and Administration Technician I’s; assist with coordinating daily workload to meet deadlines. Dependable, self motivated, self starter, willing to take initiative and work independently.
Education/Experience – Level I/II: Any combination of education and experience that would likely provide the necessary knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be equivalent to completion of the twelfth grade and one year of clerical experience including preparing, processing, accepting or reviewing documents. Level II: Requires two years of clerical experience, one year of which was at a level equivalent to a Title and Administration Technician I with the County of Tulare.
Knowledge of – Level I/II : Basic math, personal computers, U.S. monetary system; operation of automated office equipment; alphabetical and numerical filing systems. Level II: Reference material for determining acceptability of recordation such as State and County laws, rules and regulations, and policies; recording procedures for real and personal property; legal terminology. Be able to process complex documents with limited supervision.
Skill/Ability to – Level I/ II : Operate a computer; Type 40 wpm; use patience, tact and courtesy in dealing with the public and co-workers; write legibly; proof read for accuracy; assist customers; define and solve problems and select the appropriate course of action; organize work in proper step-by-step order; remain flexible and tolerant under changing workloads; perform routine, repetitive work to completion; use business telephone etiquette. Level II: Provide lead supervision to subordinate employees; read and interpret State, Federal and County laws, rules, regulations and policies which provide the basis for the acceptance or rejection of documents presented for public recordation; establish priorities, remain flexible and tolerant under changes in workloads and assignments and perform exacting work under pressure and be able to work overtime as required. Be able to assign and handle duties in the absence of the supervisor. Spanish speaking preferred, but not required.
License or Certificate
Possession of, or ability to obtain an appropriate, valid California driver's license.
Conditions of Employment
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted. Some job classes may also require a physical exam.