Training and Recruiting Coordinator
Dealertrack Corporate Office - Lake Success, NY - Lake Success, NY

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Job Summary

The Training & Recruiting Coordinator will support the HR Training and Recruiting Team by coordinating the logistics of instructor-led and elearning training events. Includes management of all training and recruiting systems including registration systems, GoToMeeting, internal and external job postings as well as other methods of electronic communication. The position will also support in ensuring background checks are completed and new hire paperwork is received timely. ~

Primary Duties

  • Manage all of the logistical and administrative work needed to ensure instructor-led and online training programs run smoothly. Logistics include securing venue, ordering materials, catering, ensuring room set up, and training announcements
  • Administer the registration system which includes entering courses and locations, tracks registration, sign in sheets, and updates system to reflect actual participation
  • Create users and assign courses in DDI LMS; will provide users with log in instructions, and will create participation reports as directed using the DDI online training programs
  • Prepare reports from various programs and prepare presentation to show participation each month/quarter as directed

  • Create and maintain all online job postings on the internal applicant tracking site as well as job boards such as Monster, CareerBuilder, Dice, etc. You will be responsible for maintaining the brand and consistency in all the postings
  • Prepare offer letters, distribute new hire welcome packages, submit background check information and conduct the reference check. This includes the collection and distribution of information and forms to ensure timely processing
  • Create new hire, transfer and separation notifications using corresponding tool. Additionally, use the same tool for other ad hoc requests for onboarding
  • Act as the primary administrator for the job aggregator tool
  • Additional miscellaneous tasks will include assisting with the coordination of immigration paperwork for foreign national team members, creating verification letters, scheduling new hire lunch with the CEO, etc.
  • Other projects as assigned by the Recruiting Team.
  • 3+ years in an office environment and minimum of 1+ year in recruitment or training support strongly preferred
  • Associate Degree required with a concentration in Human Resources preferred
  • Understanding of recruitment functions, and experience managing logistics for external events
  • Ability and willingness to learn online tools used in recruitment and training functions (on-job training will be provided)
  • Proficient in MS Office – most important proficiency in Excel
  • Excellent communication, customer Service, and organizational skills
  • Success Factors applicant tracking system experience is a plus