Utilities Manager
Stony Brook West Campus/HSC - New York, NY
Full-time, Contract

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Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook University Medical Center is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments. FAST TRACK

Descriptive Title: Utilities Manager
REF#: WC-S-6925-13-02-F

Budget Title: Associate Facilities Program Coordinator
State Professional Position

Department: Environmental Stewardship
State Line#: 20501

Grade: SL-4
Campus: Stony Brook West Campus/HSC

Salary: Commensurate with experience
Required Qualifications: Bachelor's Degree in Electrical Engineering. In lieu of degree, four years of full time extensive electrical experience on hi-voltage (15 kV and higher) electrical systems, or a combination with formal technical education in the electrical field and experience totaling four years. Five years experience working with networked electrical distribution systems, including three years of supervisory experience . Demonstrate proficiency in email communication and Microsoft Office to include Word and Excel. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. Applicants must submit their operator's license number on their application form for a motor vehicle check.
Preferred Qualifications: In addition, five or more years relevant experience in the construction, troubleshooting and maintenance of hi-voltage electrical systems (15kV and above). Experience including formal training in NFPA 70E compliance and experience with underground high voltage systems. Professional Engineer's license.

Brief Description of Duties: The Utilities Manager will plan and supervise assigned functions in the High Voltage/Utilities Department including preventive maintenance, emergency response, facilities inspections, planning, estimating, material ordering, inventory management, budget management and service contract administration. This position will supervise the High Voltage staff and be responsible for the University's underground natural gas system.
Direct Responsibility: The High Voltage/Utilities Manager is responsible for the daily operation and maintenance of the campus 69KV sub-station and associated systems, campus emergency generators and the campus natural gas system.
  • Oversee and coordinate emergency response to campus outages.
  • Coordinate campus wide electrical shut downs for repairs and/or contract construction projects.
  • Maintain a current status of all High Voltage, Emergency Generators and gas systems and equipment.
  • Develop and implement a PM program for all systems and maintain appropriate records.
  • Act as the University liaison between the Calpine Co-Generation Plant and LIPA for electrical concerns.
  • Ensure that the SUNY Stony Brook community is aware at all times of issues concerning high voltage/utilities.
  • Oversee all financial activity within the Department including, but not limited to, Departmental budget, material ordering (approving, estimating, scheduling, etc.), and working with both the vendor and the Procurement Department for accounts receivable and accounts payable issues.
  • Review and approve purchase requisitions based on need.
  • Administer assigned accounts and budget within allocations and manage all accounts as per Departmental and State Procurement guidelines.
  • Oversee Departmental inventory, ensuring that emergency supplies are always on hand.
  • Speak to budgetary items including justifying needs, strategizing cuts, and preparing contract purchase orders.
Contract Services :
  • Develop and revise the scope of work and the specifications for equipment, material and service contract competitive bids.
  • Monitor contractor work performance, submit contractor evaluations, review and sign invoices for payment. Maintain records of all contract service work performed.
  • Assist in contract specification writing as well as contract interpretation.
Management of Personnel :
  • Oversee the management of employees in accordance with State and University policies, including but not limited to recruitment, training, work performance, termination, discipline and performance evaluations. Administer applicable union/labor agreements and grievances.
  • Manage departmental supervisor in the oversight of employee’s planned time off request to ensure adequate staffing.
  • Meet with supervisor to review activities and provide direction on the meeting of the Department and Division objectives.
  • Review supervisor work assignments, maintenance schedules, service programs, procedures and practices and make improvements as needed.
  • Participate in the creation and modification of several Departmental workplace, employee, policy, and procedure handbooks. A focus should always be on workplace safety and proper conduct.
Energy Management:
  • The High Voltage Manager will submit to the Energy Manager monthly electrical, water and gas meter readings.
  • Assist the Energy Manager by identifying, analyzing, making recommendations and implementing electric energy savings measures on campus. These efforts should be illustrated in weekly, monthly, and annual reports for the Assistant Director and Executive Director as assigned.
  • Attend meetings with members of the University staff and faculty as required to review the operational and support responsibilities of the Department.
Computerized Maintenance Management System (CMMS):
  • Oversee the internal CMMS used to monitor daily activities including the preparation of prioritized recommendations for maintenance and repair projects. Analyze and report out on the data received by the CMMS in order to keep track of employee output. Check CMMS numbers and data against actual field data to ensure accurate reporting.
  • Use the system to record new equipment, output and input work orders, overtime billing rates and efficiency of staff.
  • Use the CMMS in order to identify trouble areas/equipment within the Department.
  • Ensure staff adherence to data entry standards.
  • Analyze, monitor, and evaluate operation of the CMMS system.
  • Recommend software customization based on the needs and wants of the Department, the campus and the equipment.
  • Report all software problems to Administration Support for resolution.
  • Provide feedback and input into improving the CMMS and its ability to act as a tool for monitoring projects and equipment as necessary.

Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Night and weekend work is required. Travel may be required for this position. **Applications will be accepted until the position is filled.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

The selected candidate must successfully clear a background investigation.