Wheelock College - Executive Assistant
Wheelock College - Boston, MA

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Provide a full range of office and administrative support for each Vice President, including telephone coverage, correspondence, spreadsheet preparation of materials, editing, and maintenance of manuals and files.
  • Coordinate and manage each Vice President's schedule, including managing the Outlook calendar, monitoring of up-coming meetings, events, requests for information and due dates.
  • Draft, edit and prepare final versions of internal and external correspondence, reports and presentations for each Vice President.
  • Manage special projects, including, collection of data, completing of questionnaires, preparation of spreadsheets and budget reports, as examples.
  • Serve as liaison with other campus offices and outside organizations and business representatives such as architects, construction managers, attorneys and insurance agencies.
  • Assist the Vice President/CFO with the administration and coordination of College-wide insurance programs (i.e., professional liability, legal liability, property insurance and workers' compensation).
  • Assist with dissemination, review, tracking and analysis of departmental budget for the Vice President of Administration, Institutional Effectiveness and Innovation
  • Maintain organized records and files of contracts, endowment mailings and other materials, prepare spreadsheets and reports, and draft correspondence.
  • Participate and serve as scribe to the division staff meetings or other committee meetings as needed; assist with Board of Trustee meetings as requested.
  • Other duties as assigned. Note: This description focuses on the major duties of this position. It is neither designed nor intended to include all duties inherent in satisfactory performance in the position.

  • Requirements:
    • Bachelor’s degree
    • Project management skills
    • 3-5 years work experience in an office support role
    • Strong office and organization skills with a demonstrated customer service orientation
    • Proficient in Microsoft Word, Excel and PowerPoint
    • Strong editing and proof reading skills
    • Attention to details to include working with numbers
    • Must be able to manage multiple tasks effectively

    Additional Information:
    Commitment to Diversity
    Wheelock is a diverse community devoted to promoting and acceptance of all people regardless of race, color, national origin, religion, sexual orientation, age, gender, or physical ability. Each employee, regardless of position, is thus expected to support actively the College's commitment to such diversity by displaying a positive attitude toward and acceptance of all employees and students regardless of such differences.

    Wheelock College is an EEO/Affirmative Action Employer

    Application Instructions:
    Application Instructions:

    Please apply on-line.

    No phone calls or email please.

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