19 Asset Management Tools You Can Use for Your Company

By Indeed Editorial Team

Published April 2, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you work in asset management, you may need help with organizing and keeping track of your equipment and other assets. Using one or more asset management tool may help you better track and organize your asset data, which can help you complete your tasks faster and more effectively. Understanding some common asset management tools can help you find one that best fits your business needs. In this article, we explore 20 asset management tools and list some suggestions for how to select a tool for your company.

What is asset management?

Asset management is the process of keeping track of and maintaining a company's assets. Assets are anything that a company owns that have cash value, such as products, company accounts and even office buildings. Many software programs exist to help with asset managements, allowing you to view the location, use, maintenance procedures and cost of all of your company's tangible and intangible assets.

Read more: What Is Asset Management?

Benefits of asset management

Using an asset management tool can help you organize your company's assets, which may allow you to organize your information better and increase your overall efficiency. Many asset management tools also allow you to keep maintenance records, which can help you determine when to repair your equipment and may avoid any mechanical challenges. Since one person can use these programs to keep track of large amounts of information, they can also decrease administrative costs.

Related: How To Get a Job In Asset Management

19 asset management tools

Here are 19 asset management tools that you may consider using for your company:

1. AssetExplorer

AssetExplorer is a web-based management program that supports both physical and virtual assets. This software offers a large selection of features in its toolkit, which makes it a good choice for bigger companies or organizations that require many tracking options. While it doesn't have a mobile application, AssetExplorer can export asset reports in multiple different formats for your computer.

2. InvGate Assets

InvGate is an IT asset management tool that focuses on small or medium-sized businesses. It features an intuitive user interface and a system that quickly notifies you about any unexpected situations. There are also three different pricing plans depending on the feature you want and the size of your company.

3. Ivanti IT Asset Management

Ivanti is a program that specializes in IT asset management. It offers pre-built asset reports, as well as the ability to create your own custom workflows and processes. This software provides both desktop and mobile chat support and has a phone support line for premium members.

4. Asset Panda

Asset Panda is a cloud-based system that serves companies of any size. They feature a highly customizable dashboard and a mobile app with many features. This service charges by the amount of assets you have, rather than the amount of users, and can accommodate an unlimited amount of people working with the software at your company.

5. MMSoft Pulseway

Pulseway is a service that prioritizes its mobile features. With this service, you can perform all administrative tasks and manage your various assets on your smartphone or tablet, which also features live status updates. Pulseway also provides some cloud-based management tools for desktop computers with basic management and troubleshooting abilities.

6. GoCodes

GoCodes provide physical QR code stickers you can use to track and manage your company's assets. They also have a web-based application that works for all operating systems where you can monitor and manage your physical assets. GoCodes offers five different monthly pricing options and can accommodate companies of every size.

Related: How Do QR Codes Work? (Techniques and Best Uses)

7. NinjaOne

NinjaOne provides management software for managed service providers and IT departments. They are a good option for smaller businesses and provide a full set of management tools for both mobile and desktop. This software also contains automation options that allow you to deploy, configure and manage assets in advance.

8. xAssets

XAssets is a fixed asset management software platform that you can access either through cloud computing or on the premises of your company. The platform offers multiple tools for asset management and tracking, including barcoding, network discovery and software licensing. Xassets is free to use for one user, with additional fees per new account. This makes the software a good choice for smaller companies that don't have many people managing their assets.

9. Snipe-IT

Snipe-IT is an open-source asset management app, which means that the code for the program is open and can be easily modified. This allows you to make any changes you need to the software or implement modifications that other people create. Some of the features of the app include QR code tracking and email alerts for license expirations.

10 Atera

Atera is a cloud-based remote IT management platform that integrates multiple features, such as remote monitoring and management, script libraries, IT ticketing and asset management. This program has multiple integrated features that help manage both physical inventory assets and digital information. It has fixed pricing for unlimited devices, which makes this a good option for medium or large-sized companies.

11. Freshservice

Freshservice is an online management program that you can use to organize all types of assets. You can group your assets by different criteria, such as its location, who created it, the date of creation and type of asset. This particular service comes in multiple languages for companies that use more than just English to communicate.

12. ServiceNow ITSM

Service now is a cloud-hosted IT asset management service for medium to large businesses. The platform contains a large amount of features and applications that can help you monitor your equipment and gather detailed reports about your assets. It also features tools to help you create your own custom reports and templates.

13. UpKeep

UpKeep focuses on digital assets and has a lower price than many other options, which may appeal to smaller companies. This is a versatile program that you can use with any operating system or mobile device. There are also training resources and an effective support center to answer any questions you may have about the software.

14. Spiceworks IT Asset Management

Spiceworks is a free asset management tool that helps you organize and track your assets. It supports both physical and digital items and can also provide inventory management and software licensing. This program also includes a built-in support desk and access to third-party programs.

15. Infor EAM

Infor provides asset management features, such as work orders, inventories and budgets. You can use it on the cloud, deploy it on the premises of your company or use a hybrid approach with a mix of both. This platform also comes in different industry-specific editions so that you can get specific features that work for your company's field.

16. IFS EAM

IFS is a maintenance software program that focuses on maintaining your assets and increasing their life-cycle. It includes maintenance, repair and overhaul features that can help with the logistics of fixing or replacing equipment. IFS also uses calendars and scheduling algorithms to create a predictive maintenance strategy.

17. Asset Essentials

Asset Essentials manages both assets and your company's workflow. Suitable for all organization sizes, Asset Essentials can organize documents, analyze KPIs and track users or physical assets with GPS. There are also programs that help you document incidents and categorize safety information.

18. HyperCMS

HyperCMS helps you manage both digital assets and media content. You can use it to create different types of websites, store your information and organize your assets. The program functions on any operating system or mobile device, and you can easily link it to your social media accounts.

19. BMC Track-It!

BMC Track-It! is an asset management and help desk software that helps you organize digital and physical assets, as well as support requests and notifications. While it only runs on limited operating systems, Track-It! does work on mobile devices and has many features which can appeal to large companies. They also provide chat support with their product.

Tips for choosing asset management tools

Here are some things you may want to consider when choosing an asset management tool:

Physical or digital

Assets are usually either physical or digital, which may affect how they're tracked or managed. A physical asset is an object with a solid form, such as machine parts or physical products. A digital asset is a piece of digital information or content, such as computer programs or social media posts. When choosing an asset management tool, try to review your assets to determine if they are mostly physical, digital or a mix of both. If your assets fit primarily under a particular category, you may want to find a tool that specializes in that specific kind.

Related: What Is Digital Asset Management?

Type of asset

Asset management tools often specialize in a particular type of asset based on the industry the program is made for or the function that it performs. You can look for asset management software that matches the main type of assets you want to organize. For example, if you're tasked with keeping track of a social media company's assets, you may want to use an asset management tool that has features meant for organizing social media content.

Company size

The size of your company may influence the kind of features and asset management tools you want to look for. Larger companies often need more comprehensive tools with the ability to track more assets, while smaller companies may only require a few basic organizational processes. When choosing an asset management software, think about the size of your company and consider choosing a tool that specializes in smaller or larger organizations.

Price

Asset management tools vary in price, as well as how they accept payments. Some software offers a fixed price, while others may function as a subscription service. There are also some programs that give you an individual price quote based on your company. Before choosing a tool, ask your supervisor about any financial parameters or limitations.

Computer platform

While many asset management tools function over multiple computer platforms, some of them may only run on particular operating systems. If your company primarily uses one operating system, you may want to find a program that works well on those computers. You may also consider whether you want to use the asset management tools on your desktop or your mobile device.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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