9 Benefits of Cloud Project Management (With Examples)
Updated June 24, 2022
More and more companies are turning to cloud-based systems because of their ease of use and many benefits. Some of these benefits include affordability and easy access to files and documents. Knowing the benefits of cloud project management can help you decide if this is the right project management method for you. In this article, we explore what cloud project management is, the benefits of cloud project management over other methods and examples of cloud project management software to consider using today.
What is cloud project management?
A cloud-based project management system is software that allows you to coordinate collaborating, planning, delivering and monitoring projects all in one space. This type of system enables team leaders and employees to work using several network tools inside the software, rather than relying on old-fashioned tools, such as a whiteboard. Cloud project management can make managing projects easier for both employees and managers. Using this type of software varies from company to company, but it ultimately provides the same uses and benefits.
9 benefits of cloud project management
Cloud-based management systems have become increasingly popular among businesses. When compared to traditional management methods, cloud project management has many benefits and advantages. Some of these include:
1. Ease of access
One of the most important benefits of a cloud-based project management system is that it allows employees to access information in the cloud from any location as long as there is an internet connection. You can also access the cloud management program from various devices, such as tablets and smartphones. This eliminates the need to have a connection to a particular server within a company's office or to work on a specific platform.
2. Ease of use
Another benefit of using a cloud project management system is its ease of use. There is no training required and no need to learn about additional installations or tools. Whereas traditional methods require specific training, cloud-based systems are simple and employees can learn how to use them quickly. In fact, to get started, all you need is a social media platform to connect the cloud to.
3. Cost efficiency
Unlike more traditional project management methods that require companies to invest in servers, storage and installations, cloud-based systems need none of these to work. Also, many cloud project management systems work to provide a higher quality of standard for customer experience and provide direct technical support to customers. This helps keep customers happy, which can ultimately increase your company's bottom line.
4. Increased productivity
Cloud systems help employees be more productive by having everything in one place where they can easily access information. They can share documents or leave comments without having to write anything down or share anything physically. This can result in increased productivity from employees.
5. Increased collaboration
Another benefit of cloud project management software is the fact that it can enhance collaboration among team members. Rather than having to send emails back and forth or make phone calls, a cloud system is a centralized location where employees can find all information necessary for a project. Plus, the tools within the software provide several avenues for increased collaboration, making it easier for teams to work together on a project.
6. Enhanced security
Whereas traditional methods that involve documents and other physical forms of information can result in others having access to this information, a cloud-based system uses security software to ensure no one has access except team members and managers. Examples of tools that enhance a cloud-based system's security include data segregation and SSL certificates. Even if you lose your computer, you can simply log in to the cloud and change your password to preserve the system's security.
7. Reduced maintenance
Whereas traditional methods often require extensive upkeep maintenance, cloud project management systems do not. In most cases, the software's vendor addresses any problems, such as errors or software upgrades. You also won't need an IT technician to manage your software to keep it in good shape.
8. Remote team support
As more and more employees move to home-based working environments, there is an increased need to keep all team members in sync with projects. A cloud project management system makes it easy to access project information from anywhere. They can also collaborate with others and share information directly through the cloud-based software system when working remotely.
9. Reduced time spent on projects
Another key advantage of cloud-based systems compared to traditional project management approaches is the fact that cloud systems can reduce the overall time spent on a project. Cloud-based software allows team members and managers to visualize and create projects, develop timelines and track how much time each task requires. This ensures everyone on the team knows their role and can complete it in a timely manner to meet the timeline requirements.
Related: 11 Benefits of Cloud Computing
Example of cloud project management software
The following are examples of a few cloud-based project management software systems and why they may be a good choice for you and your team:
ProofHub is a cloud system that's used by a variety of professionals and businesses in several niches. This project management and collaboration software can easily fit in any company setup. It provides many tools for teams, including one-on-one and group chats, proofing, timesheets, custom reports, centralized files and timers.
ProjectManager is a cloud-based management tool that was created to enhance the efficiency of scheduling, budgeting, reporting and executing projects. It's a widely used system and focuses on three different components: reporting, monitoring and planning. This system also offers a host of add-on features to make project management easier, including automated emails and real-time dashboards.
Asana is a cloud-based project management software system that emphasizes tasks and task management. Asana enables each team member to see their tasks and how they fit into their schedule for each day or week. Plus, you can integrate Asana with several other business applications.
Wrike is another popular cloud-based management system designed to enhance task management. This system includes features such as a real-time news feed, task prioritization, workload management and an interactive timeline. Both co-located teams and distributed teams can use this software to schedule, collaborate, prioritize and track their projects.
Please note that none of the companies mentioned in this article are affiliated with Indeed.
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