A thank you message is a great way to show appreciation to a manager who is great to work with and has made a positive impact on your career. Whether you are writing it to show appreciation for a promotion, support during a project or say farewell during retirement, a personal, handwritten thank you note is memorable and will leave a lasting impression.
In this article, we explore reasons you may want to consider sending a letter, some tips to write a thank you letter and share examples to make it easier for you to write your own.
Related: Guide to Thank-You Notes
Reasons to send a thank you letter
There can be many reasons to send your supervisor a thank you letter. Some appropriate reasons to write a thank you letter are to express appreciation for:
- Professional growth
- Helping to navigate a challenge
- Expanding your network
- A bonus or raise
- Guidance and support
- A special opportunity
- A promotion
Being great to work with
21 ways to say thank you to your manager
Here are some example thank you messages to include in a letter to your manager:
For a promotion, raise or bonus
- “I’m eager to bring my abilities and skills to this new position. I am thankful that you've recognized my hard work over these past several years and am eager to demonstrate my capability in my new role.”
- “Thank you so much for the raise. It’s exciting to be recognized for my hard work and dedication this way, and it empowers and encourages me to do my best for this company for many more years to come.”
- “I am thrilled by this promotion! This position has been a goal of mine for nearly a decade, so it is fulfilling to me both personally and professionally to finally get here. Thank you for helping me achieve it. I will work hard to show the confidence and trust you have in me is not unwarranted.”
- “Thank you for your generosity during the holiday season. It was a wonderful reminder of our company's belief in generosity and compassion. Your thoughtfulness has encouraged me to continue to do my best this season and beyond. I hope to inspire others to do the same.”
- “I'm grateful for my recent salary increase. A financial appreciation is always nice—especially right before the holidays! I hope you have a great holiday vacation!”
- “I want to sincerely thank you for this year's raise. I've enjoyed working with you this year and have learned so much from your guidance. I'm proud to be a part of such a hardworking and innovative team.”
- “I’m reaching out to thank you for promoting me to senior software developer. I’ve learned so much from you over these past 2 years and am looking forward to working even closer with you moving forward. I’m confident in my ability to deliver in this role and appreciate your trust in me.”
“Thank you for the opportunity to be the customer service team lead. Your support and mentorship helped me immensely in being able to secure this position. You’ve been a great example of what successful leadership looks like and I can’t wait to utilize the skills I’ve learned from you in this role.”
For an opportunity
- “This conference has been an incredible experience. Thank you for giving me the chance to attend. I learned many things I hope to share with our team and also made some promising connections.”
- “Thank you for letting me take on additional responsibilities in the coffee shop. I know that there were others who were interested in this, so I’m appreciative that you’ve chosen me. I’m looking forward to expanding my skill set and growing with the company.”
- “Thank you for taking the time to meet with me yesterday and explain the new positions opening at our company soon. I feel confident I could be a strong contender for the new marketing position and welcome the opportunity for a change.”
- “I wanted to express my thanks for providing the team with last week's training. The time spent will help me make greater contributions to our department, now and in the future.”
- *“Thank you for giving me the opportunity to take on the Miller Project. I know it is a project that is very important to the company. I’m grateful for your confidence in me and I’m excited to exceed everyone’s expectations.”
- “I’m reaching out to thank you for connecting me to Jose Gonzalez. We met for lunch and I’m already sure that he will be a great mentor for me as I try to increase my knowledge in software security. Thank you for your on-going support in my professional development.”
- "I wanted to express my thanks for choosing me to present at the department meeting last week. It pushed me out of my comfort zone and gave me the confidence to speak in front of others moving forward.”
“Wow! I am thrilled to be named employee of the month. It felt incredible to be recognized at today’s all-staff meeting. Thanks for the recognition.”
- “I’m so grateful to have a manager like you. Thank you for your ongoing flexibility with my schedule and letting me work from home whenever I need.”
- “I am so appreciative of your kind words at today’s team meeting. Thank you for sharing with me and everyone else that you are happy with the work I’ve done this quarter. It only motivates me to do even better next quarter!”
- “You have always led with respect. I’m proud to have learned this quality from you. Thank you for guiding me both professionally and personally.”
- “You really know how to bring out the best in us. Thanks for always listening to our concerns and making us feel heard.”
- “Thank you for your support. Your confidence in me is my biggest motivator.”
Thank You Letter Format
1. Start with a greeting.
2. Share your gratitude with specific examples.
3. Include any details from your conversations.
4. Close with any additional thoughts or information.
5. End with a polite closing.
*Proofread your message: Take a few minutes to review your thank you notes for any spelling, grammar or syntax mistakes. A message that’s free of errors shows you’re professional and detail-oriented.
Thank you note format
To keep your thank you message professional and thoughtful it’s best to use a traditional layout. Consider using the template below:
Dear [Boss’s Name],
[Write thank you message here. Typically, messages are 2-3 sentences.]
Examples of thank you messages for your boss
Below are several examples of formatted thank you letters for different occasions:
Example thank you note for promotion
Here is a sample thank you note you can use to help you write your own after you’ve received a promotion:
I am so grateful to be promoted to the role of marketing specialist. I sincerely appreciate your part in helping me get here. The many hours we spent working on client campaigns together gave me the skills and knowledge to take on this challenge, and I promise to work hard to maintain the confidence and trust you have shown in me.
Example thank you message for boss at retirement
I have learned so much while working alongside you, and I cannot thank you enough for the impact you have had on my professional growth. You are truly an embodiment of optimism and hard work. Thank you for inspiring us each day. Congratulations on your retirement. We will miss you!
Example farewell message to boss
I cannot thank you enough for being such a wonderful mentor to me over the past four years, and I want you to know how much that has meant to me. Your guidance and support have been instrumental in helping me achieve so much personal and professional growth during that time. Although our time working together has come to a close, I want you to know I will proudly carry what I have learned throughout my career. I wish you all the best in your future endeavors.
With sincere thanks,
Example thank you message to your manager for support
I wanted to thank you for being so understanding as I navigate this difficult situation. Knowing I haven’t had to worry about work has made it much easier. Your continued encouragement and support are appreciated more than you know.
Tips for writing a thank you message for your manager
Here are some tips to help you pen a thoughtful thank you note your manager will appreciate:
1. Be timely. If you are sending a thank you note for a special reason, such as your manager’s retirement, send the note as soon as possible. One or two working days after a retirement event, for example, is a good rule to follow.
2. Stay focused. When writing, select a single thing you’re most grateful for and make that the focus of the note. Be concise in your message and express your gratitude briefly. Keep the thank you note short and to the point.
3. Be personal. The note you write should feel personal and heartfelt, although still professional. A handwritten note composed in a card is the best way to have the desired impact.
4. Include a complimentary close. A complimentary close is a word or phrase you use at the end of a letter just before your signature, such as “Best wishes,” “Respectfully yours,” “With appreciation” or “With sincere thanks.”
5. Proofread. Take time to proofread your thank you note before mailing it or hand-delivering it to your manager to reduce the likelihood of mistakes.