The 24 Best Free Project Management Software Tools for 2023
By Indeed Editorial Team
Updated January 6, 2023
Published December 7, 2020
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
When you work with a team, you may need software to facilitate collaboration. With a project management tool, you can create and assign tasks, communicate with colleagues and share files. Although some tools have a subscription fee, many of the best options are free.
In this article, we discuss 24 of the best free or freemium project management software options and explore what makes each one unique.
What to look for in free project management software
Any team management app you choose should have a user-friendly interface with features that improve productivity. Depending on the size of your team and the types of projects you need to accomplish, you might need collaboration software with one, two or all of these features:
Ability to create and assign projects with multiple tasks
Calendars to help your team stay on schedule
Time tracking options so your team can bill clients easily
File storage so you can upload and share project documents
Multi-user access so you and your coworkers can sign in simultaneously
Mobile apps so you can review projects from your tablet or smartphone
Integrations with other apps to streamline your team's work
What are the best free project management tools?
Here are 24 free or freemium project management software tools to consider:
Airtable is an easy-to-use database tool that lets you track everything from content to products to events. You can add notes, attach images, insert checkboxes and links or include dates. Although you can use it as a spreadsheet or database, you can turn it into a content calendar, product roadmap or event planner. Your team can easily toggle between the grid, calendar, gallery or Kanban view to work as efficiently as possible.
Asana is a project management tool that lets you create and assign tasks, share links and images and monitor deadlines. With Asana's built-in communication tools, you can discuss projects and answer questions in a dedicated space. Because this free project management app allows you to switch between list, board and calendar views, each team member can track tasks in their preferred way. Asana also integrates with over 100 other apps at no cost.
With Avaza, you can create tasks, set deadlines, assign projects and establish priorities for your team. You can keep the interface simple with a list view or you can switch to Kanban boards or Gantt charts for more advanced project management. The free version of Avaza supports up to five team members, and you can keep all project-related communication and files in the app. Avaza also supports invoicing and integrates with QuickBooks and Xero.
Backlog makes it easy to visualize your team's projects, as you can see each task, even in large projects. With this program, you can also streamline scheduling with Gantt charts and review collaborators' progress using Kanban boards. The app's push notifications can alert team members to task updates, and tasks include detailed threads so you can track progress quickly. Backlog also has native mobile apps so you can manage projects with almost any device.
Bitrix24 is a team and project management dashboard that lets you visualize projects with Gantt charts, create customizable Kanban boards and set up task templates for recurring responsibilities. The built-in workload management tool lets you see which team members have time in their schedules, and the email integration allows you to transform messages into tasks in one click. Bitrix24 also offers time tracking to help you monitor the resources that go into each project.
With ClickUp, you can initiate tasks, upload documents and chat with team members in one convenient place. You can view projects on boards, on a calendar, on a Gantt chart or in a list to make sure you never miss a task or a deadline. You can also switch to the activity view to watch progress or use the tool's mind maps, which encourage brainstorming. ClickUp also has a workload monitor to ensure each team member has the right number of tasks at any given time.
With Flowlu's collaboration tools, you can oversee projects, identify high-priority tasks and adjust plans as necessary. You can also estimate the revenue from each project and calculate costs to ensure that your work is profitable. Flowlu also lets you turn ideas into tasks and assign them to the right person for the job. You can even chat and get instant updates in the Flowlu dashboard.
Like many of the best free project management apps, FreedCamp lets you create simple to-do lists, divide major projects into smaller subtasks and view tasks on Kanban boards. Yet this software also lets you create private task lists, view project milestones and track issues for your team. FreedCamp even integrates with popular tools like Dropbox and Google Drive so you can easily share images, videos and documents with your team.
As one of the most simple project management software options, HiTask lets you create task lists, set up projects and share calendars with your team. You can view task lists and calendars simultaneously, enabling you to categorize tasks keep everyone on schedule. HiTask's free plan supports up to five users, making it a good option for small teams.
MeisterTask's free plan offers basic task management for up to three projects and lets you develop customized boards to organize your workflow. You can add unlimited team members to each project, and you can upload files for quick reference. MeisterTask also connects to Zapier, which allows you to automate tasks and integrate additional apps with your project management tool.
With its individual task management tools, the free version of Paymo is ideal for freelancers and independent contractors. This free app lets you schedule and manage tasks and track the time you spend on each one. You can group similar tasks for added organization and get an overview of your workload at any time. With the time tracking tool, you can ensure that your hard work pays off.
With PivotalTracker, you can write down stories or ideas that you can later develop into projects with tasks and timelines. This Agile project management tool is ideal for software development teams, as it calculates velocity and helps you make consistent progress. PivotalTracker offers workspaces that let you track multiple projects at once and analytics that help you understand the time and resources that go into each task. This app also has a powerful search tool that can track down any task, file or label in the app.
Quire is a collaborative platform that allows your team to visualize anything from simple tasks to complex workflows. With Quire, you can start with big ideas and major projects and break them down into manageable steps. You can also create Kanban boards to improve focus and prioritization, and you can get an overview of your team's work at a single glance. Quire has both desktop and mobile apps so you can manage tasks from anywhere.
Redbooth is a flexible project management tool with Kanban boards to encourage collaboration and visualization. With Redbooth, you can plan projects, track progress and create multiple workspaces. You can also assign tasks, set due dates and upload files for team members to reference. The free version of Redbooth also has Gantt charts that you can export, reporting tools that give you a simple task overview and in-app conversations with team members.
If your team prefers Gantt charts over to-do lists and Kanban boards, TeamGantt has all the project management features you need for free. With TeamGantt, you can plan and schedule small or large projects, set up task dependencies and invite clients and stakeholders to collaborate. This software also lets you store your team discussions and files in one convenient place and helps you maintain reasonable workloads for every member of your team.
Related: 6 Tips for Effective Teamwork
If you need specialized software for sports team management, TeamSnap is a smart option. This sports team management app lets you add a roster, set a game or match schedule and assign tasks to staff members. As one of the best free sports team management app options available, TeamSnap adds more value with messaging, team chat and invoicing.
Teamwork is engineered to help teams work together seamlessly, and the freemium version of the app includes all the basic tools your colleagues need to collaborate. You can add tasks to the dashboard, assign them to team members and view your projects in list, board or Gantt chart format. Teamwork also lets you add due dates and upload project files to ensure that everyone on your team has access to the same information.
As one of the most user-friendly task management apps available, Todoist is designed to help you stay organized throughout the workday. With the Todoist dashboard, you can create single or recurring tasks and basic or multi-layered projects with several items. You can delegate tasks to team members, set up notifications so you never miss a deadline and add comments to communicate with colleagues. Todoist also awards points for completing tasks to give your team added motivation.
19. Toggl Plan
With Toggl Plan, you can plan and manage unlimited tasks for yourself or your coworkers. You can set deadlines and milestones for projects, view project timelines to visualize your workflow better and assign colleagues into teams or departments within the app. Toggl Plan also lets you share project timeline links with clients, outside consultants and other important stakeholders. You can even import files and tasks into the app to save time.
With Trello, you can plan projects with the use of cards, where you can apply due dates, add comments for yourself or team members and attach files. The free version of Trello supports up to 10 boards, each of which can include unlimited cards and lists. You can also improve productivity by applying commands to your to-do list, such as adding buttons, calendar triggers and deadline automation.
Related: Learn About Being a Project Manager
Wrike is a work management platform that offers customizable team workspaces. With this software, you can easily prioritize tasks, share calendars and assess coworkers' progress with a couple of clicks. Wrike gives you complete visibility of any project and lets you tag collaborators to provide efficient updates. You can also integrate Wrike with cloud storage solutions to make sharing files even simpler.
With Yodiz, you can access an Agile project management tool and an issue tracker that's ideal for development teams. You can use the project roadmap for planning, the sprint board for keeping your team on schedule and the Gantt charts for plotting timelines. The timesheet lets you track the hours each team member devotes to each project, and software integrations let you add even more functionality to the tool. The free version of Yodiz supports up to three users, making it a reasonable choice for small teams.
Zenkit is a productivity platform with built-in Kanban boards and Gantt charts. With Zenkit, you can plan projects, assign tasks and connect all of your data. You can handle everything from designing workflows to invoicing clients to sharing files in one central dashboard. Zenkit also comes with Zenchat, a messenger app that makes task management and team communication even more efficient.
24. Zoho Projects
Zoho Projects is a free project management app that lets you set up projects with dependent tasks and organize them in Gantt charts. With the free version of this tool, you can upload project files to give your team easy access, add tags to organize tasks and integrate Google apps.
Does Google have a free project management tool?
Because Google is so prevalent in the workplace, project managers often look to Google first to see if it offers its own project management software. While Google doesn’t have a native software, app or add-on specifically designed for project management, it does offer its own alternative you can use to create project plans, to-do lists and Gantt charts: Google Sheets. A shared spreadsheet can simplify project management by allowing a team to divide work, assign tasks, track due dates and receive project status updates.
Please note that none of the companies mentioned in this article are affiliated with Indeed.
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