45 Different Email Greetings To Use at Work

By Indeed Editorial Team

November 18, 2021

The way you start your email sets the tone for the remainder of your message and enables the recipient to get a first impression of you. The greeting can even impact whether the person you're emailing continues to read the rest of your message. Reviewing a variety of greetings for different scenarios can help you understand which you may want to use for your own purposes.

In this article, we share 45 email greetings that you can use based on your unique situation.

Related: How To Introduce Yourself in an Email (With Examples)

Why email greetings are important

Your email greeting can impact the recipient's perception of you. It also sets the tone for the remainder of the email and can impact whether someone reads or even opens the email.

Related: 20 Ways To Start an Email

8 best ways to start emails

Here are the best greetings to start an email:

1. Hi [Name],

Starting an email with “Hi [Name],” is best for most circumstances, other than very formal situations. It’s one of the most popular greetings because it’s friendly, direct and personal. Make sure to spell the individual recipient’s name correctly when replacing [Name] in the email, as misspelling is considered disrespectful or at least careless. If you aren’t sure of the recipient’s name, you can begin with “Hi,” though this greeting is more casual and generic.

2. Hello [Name],

Using the email greeting “Hello [Name],” is popular and more formal than beginning with “Hi”. This salutation is still personalized with the recipient’s name and friendly, but it may be more suitable for official, business professional, unsolicited and cold-open emails. Double-check the recipient’s name and spelling before sending when personalizing this address, just to be safe.

3. Dear [Name],

Beginning emails with “Dear [Name],” is best for formal emails and emails for contacting someone in a position of respect or authority. Using “Dear” as a direct address is common when sending cover letters and resumes to hiring managers and recruiters. When sending job applications, it’s good practice to use the “Mr.” or “Ms.” honorific and the recipient’s last name, if you know their preferred gender pronouns. If you’re not sure of the recipient’s gender pronouns, use their full name.

4. Good morning / afternoon / evening,

“Good morning,” “Good afternoon,” and “Good evening,” are reliable and inoffensive email openers. These polite, generic email greetings are usually used when emailing groups of people for professional reasons or impersonal, semi-formal emails. For example, a strata president may start their email with “Good morning,” to update residents about building renovations.

5. Greetings,

This greeting is a common email starter when you aren’t sure who the recipient is or how to spell their name. “Greetings,” is a safe, polite and conservative start to an email. It can be used for emailing a single recipient or multiple people at once. Starting emails this way is a generic, but acceptable, option for professional and personal communication.

6. Hi there,

If you aren’t sure of the spelling or name of your recipient, starting an email with “Hi there,” is a safe choice for most informal emails. This general email greeting can be used for individuals and large groups of people. For example, “Hi there,” could be used by office managers sending reminders to their coworkers or in marketing emails to advertise sales.

7. To [Name],

Addressing an email with “To [Name],” is a conservative and formal option. This email salutation is more impersonal than using “Dear [Name],” so it should be used carefully in official and formal situations. You may use “To [Name],” when discussing formal, official and business topics with someone who is in a position of authority or respect, or if you aren’t familiar with the recipient.

8. To Whom It May Concern,

Using “To Whom It May Concern,” may be a good email greeting for many situations, as it’s conservative and generic, and technically correct. This email starter is most often used in official and formal business communications when you may not know who the recipient is. However, it is an impersonal and traditional salutation that may be off-putting in some situations. For example, you should try to use “Hello [Name],” or “Dear [Name],” instead of “To Whom It May Concern” if you’re sending a resume and cover letter to a hiring manager, recruiter or employer.

Cold email greetings

If you haven't had any prior contact with the person you're emailing, then it's incredibly important to get the tone right. In this case, your email should always remain formal. Here are some formal email greeting examples:

  • "Dear Sir or Madam"

  • "To [insert title]"

  • "To Whom It May Concern"

  • "Dear Mr./Ms."

  • "Dear [first name]"

  • "Hi, [first name]"

  • "Hello or Hello, [name]"

  • "Greetings"

  • "Allow me to introduce myself"

  • "I hope you're doing well"

  • "How are you?"

  • "I hope you're having a great week"

  • "I'm reaching out because..."

  • "I hope you're having a wonderful day"

  • "I hope this email finds you well"

Related: How To Write a Professional Email

Emails greetings to multiple people

If you're sending an email to multiple people, here are some email starters that you may want to consider:

  • "Greetings"

  • "Hello everyone"

  • "Hi [first name 1], [first name 2] and [first name 3]"

Informal email greetings

These are the type of greetings that you might use in your everyday email communication with managers, colleagues, family or friends. However, it's important to keep in mind that if you're sending an email to anyone for work-related purposes, you should always maintain a degree of formality, even if you're emailing someone you speak with or see daily. Here are some warm email greetings that you may want to consider:

  • "Dear [first name]"

  • "I hope this email finds you well"

  • "Hello or hi"

  • "Hope you're having a great week"

  • "[First name]"

Greetings for follow-up emails

If you're sending a follow-up message, then you should consider changing the greeting line. This is especially important because the recipient can see the opening line of the email before actually opening it. If they see based on the opening greeting that you're following up on an earlier message, they may be more inclined to open the email. Some email starters you may want to consider for a follow-up email are:

  • "I'm checking in on..."

  • "Following up on my last email"

  • "As we discussed on our phone call"

  • "As promised, here's..."

  • "It was great to meet you at..."

  • "Here's more information on..."

  • "As promised, I'm..."

  • "Can you provide me with an update on..."

  • "To follow up on our meeting"

  • "I'm getting back to you about..."

Related: How To Write a Follow-Up Email

Greetings for email replies

The email greeting that you will use when you're replying to a message is similar to the one you would use for a follow-up message. Because you're responding to a message from that person, you can use a straightforward greeting like:

  • "Great to hear from you!"

  • "Thanks for the update!"

  • "I appreciate your quick response."

  • "Thanks for getting back to me."

  • "Thanks for getting in touch!"

  • "Thank you for your help."

  • "Thanks for the fast response."

  • "It's great to hear from you."

Email greetings based on time of day

Using a greeting from an email that specifies the time of day that you're sending the message is a friendly and professional way to greet the recipient of your message. However, this type of greeting is best reserved for people in your geographic area. If you're emailing business associates who live in other parts of the world, it's better to go with a different greeting. Some greetings that reference the time of day are:

  • "Good morning."

  • "Good afternoon."

  • "Good evening."

How to choose the right email greeting

Here are the basic steps you should take when you're considering which email greeting is most appropriate for the message you're sending:

1. Determine who you're emailing

The most important factor that you should use when determining the most appropriate email greeting is who you're emailing. If you're sending an email to someone you've never communicated with or even someone you don't know well, you should use a formal greeting. If you're emailing a co-worker or even your manager, it's appropriate to use an informal greeting. However, anyone you're sending an email for work, the greeting should always be professional.

2. Consider where you are in your communication

Next, you should consider the point you're currently at in your communication with the recipient. For example, if you've never spoken to the recipient before and you're sending a cold email, a formal greeting is important. However, if you're just replying to an email, it's appropriate to move directly to the subject you're discussing and skip a formal greeting entirely. Your email greeting can also vary if you're following up on a prior conversation, even one that happened in person.

3. Consider other factors

Some other factors could impact your email greeting. For example, if you're sending a single email to multiple people, your email greeting should address everyone you're contacting. If you're sending an email to someone in your local area and are confident that they will open your email at the same general time of day that you're sending it, you may want to use a greeting like "good morning" or "good afternoon."

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