A Guide To Using Bookmarks in Microsoft Word

By Indeed Editorial Team

Published April 8, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Microsoft Word is a powerful word processing tool that many professionals use in their daily work. One of the features that Word offers is the ability to insert bookmarks into your documents. If you use Microsoft Word regularly in your work, it may be helpful to learn how to use bookmarks. In this article, we explain what a bookmark in Microsoft Word is, describe why you might use one and provide several methods for adding bookmarks.

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What is a bookmark in Microsoft Word?

Bookmarks in Microsoft Word are markers that allow you to save locations in a document. These bookmarks can help you navigate to locations easily without scrolling through multiple pages. It's also possible to create links to your bookmarks and to give each bookmark a name that you can remember easily.

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Why use a bookmark in Microsoft Word

These are several reasons that you might want to use bookmarks in Microsoft Word:

  • To mark key locations in long documents

  • To navigate quickly to key passages

  • To save time on scrolling through a document

  • To provide links to key locations

  • To add references between different sections of a document

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How to use a bookmark in Microsoft Word

Here are several methods of using bookmarks in Microsoft Word:

How to bookmark a location in a Word document

You can use these steps to bookmark a location in your Word document:

  1. Open Microsoft Word.

  2. Locate the "File" tab in the upper left corner of the screen and click on it.

  3. In the drop-down menu, find "Open" and click on it.

  4. When the dialog box appears, select your desired file from the list.

  5. When your file is open, navigate to the part of the document you want to bookmark for later.

  6. Click to place your cursor in the location you want to bookmark or highlight a picture or small section of text.

  7. Next, look for the "Insert" button in the toolbar, third from the left and click on it.

  8. When the menu appears, find "Bookmark" and click on it.

  9. When the bookmark dialogue box appears, you can type in a name for your bookmark. You can use only numbers and letters without spaces.

  10. When you are finished, you can click "Add" to close the dialog box and insert your bookmark into the document.

  11. If you want a visual reminder of where your bookmarks are, click the "File" tab in the upper left corner.

  12. When the menu appears, click on "Options."

  13. When the dialog box appears, find "Advanced" on the left side and click on it.

  14. Under "Show document content," click the box next to "Show bookmarks."

  15. You can then see brackets around the areas you bookmarked.

How to bookmark a location in Word for Mac

You can use the following steps to insert a bookmark in Word for Mac:

  1. Open Microsoft Word and open the file you are working on.

  2. Find the location you want to bookmark in your document and place your cursor there. Alternatively, you can also select a small passage of text or an image.

  3. Locate the "Insert" tab and click on it.

  4. Next, click on "Bookmark."

  5. When the dialog box appears, you can type in a name for your bookmark.

  6. When you finish, you can click "Add" to insert your bookmark and close the dialog box.

  7. If you want to visually display your bookmarks in Word, find "Preferences" in the Word menu and click on it.

  8. Go to the "Authoring and Proofing Tools" section and click on the "View" shortcut.

  9. When the "View" dialog box, look under "Show in Document," and locate "Bookmarks."

  10. Check the box next to "Bookmarks."

  11. When you finish, you can click the red circle in the upper left corner of the dialog box to close it.

  12. You can then see brackets around your bookmarks.

How to navigate to bookmarks in Microsoft Word

You can follow these steps to use your bookmarks after inserting them:

  1. Open Microsoft Word and open the bookmarked document.

  2. Find the "Insert" tab in the upper left corner and click on it.

  3. Next, click on the "Bookmark" tab.

  4. When the "Bookmark" dialog box opens, find the bookmark you want to go to and select it.

  5. Next, find the "Go to" button on the right of the box and click it.

  6. You can then click "Close" to exit the dialog box.

  7. Once you close the box, Word will take you to your bookmark.

How to navigate to bookmarks in Microsoft Word for Mac

You can use these steps to navigate to a bookmark you created in Microsoft Word for Mac:

  1. Open Microsoft Word and the document you previously bookmarked.

  2. Locate the "Edit" tab and click on it.

  3. In the edit menu, place your cursor over "Find."

  4. When the menu appears, click on "Go To."

  5. Under "Go to what," click on the "Bookmark" shortcut.

  6. When the dialog box appears, look for "Enter bookmark name" and click on the name of the bookmark you want to go to.

  7. You can then click on "Go to."

  8. Finally, you can click on "Close" to exit the window and go to your bookmark.

How to link to a bookmark in Microsoft Word

You can use the following steps to add hyperlinks that can take you to a bookmarked location in your document:

  1. Open Microsoft Word and the document you previously bookmarked.

  2. You can then choose where you want to place your hyperlink. It's often best to place them at the beginning of a document so that readers can find them easily.

  3. Type in whatever anchor text you want to use and highlight it.

  4. Next, find the "Insert" tab in the toolbar and click on it.

  5. Navigate to the "Links" group and click on it.

  6. Next, click on "Hyperlink."

  7. When the dialog box appears, find "Place in This Document" and click on it.

  8. You will then see a list of locations in the document, including the bookmarks you created.

  9. Click on the bookmark you want to link to.

  10. When you finish, you can click "OK" to insert your link and close the window.

How to link to a bookmark in Microsoft Word for Mac

  1. Open Microsoft Word and navigate to the document that you bookmarked.

  2. Choose a place to put your hyperlink, preferably near the top of the document.

  3. Type in whatever text you want to use as an anchor for your hyperlink.

  4. When you finish, select the text.

  5. Press Control and click on the selected text.

  6. In the menu, locate "Hyperlink" and click on it.

  7. When the "Insert Hyperlink" dialog box opens, click on "This Document."

  8. You will then see "Bookmarks" in the menu of locations.

  9. Click on the arrow to the left of "Bookmarks" and select the bookmark you want to link to.

  10. When you finish, you can click on "OK" to exit the dialog box and finish your hyperlink.

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How to delete bookmarks in Microsoft Word

You can use the following steps to delete bookmarks in Microsoft Word:

  1. Open Microsoft Word and the document that you bookmarked.

  2. Locate "Insert" in the toolbar and click on it.

  3. In the "Insert" toolbar, click on "Bookmark."

  4. When the dialog box appears, you can click on either "Location" or "Name" to sort the bookmarked in your document.

  5. Locate the bookmark you want to delete in the list and click on it.

  6. Finally, click delete.

  7. If you want to delete a hyperlink, right-click on the anchor text.

  8. When the ribbon appears, click on "Remove Hyperlink."

How to delete bookmarks in Microsoft Word for Mac

Consider the following steps to delete bookmarks in Microsoft Word for Mac:

  1. Open Microsoft Word and the document that you bookmarked previously.

  2. Locate "Insert" in the toolbar at the top of the screen and click on it.

  3. In the menu, locate "Bookmark" and select it.

  4. When the dialog box appears, find the name of the bookmark you want to delete and click on it.

  5. Next, click on "Delete."

  6. When you finish, you can click "Close" to exit the dialog box.

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