How To Convert Footnotes to Endnotes in Word (Plus Tips)

By Indeed Editorial Team

Published April 8, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Students and professionals use footnotes and endnotes for several reasons when citing or referencing outside works. When working on a project with footnotes, some might decide to change these to endnotes. Learning about this conversion process can help you quickly adjust your references to different formats when using word processing tools. In this article, we discuss what endnotes are, why you might use them and how to convert footnotes to endnotes in Word, with tips and FAQs that can guide you.

Related: How To Write and Use Footnotes

What is an endnote?

An endnote is a piece of text found after a complete text. These are often numbered references that elaborate on concepts throughout the text. Throughout a written work, authors might indicate that a word, quote or piece of information needs additional information or citations with numbers. The author then lists these references at the back of the text, matching the information to the numbers.

Related: 5 Interview Questions About Microsoft Word (With Sample Answers)

When to use endnotes

There are several times when you might need to include endnotes:

Quotes

Depending on formatting requirements, you might use endnotes after quotes. With these, you can provide citations for each quote at the end of a text. Endnotes for quotes often include the original author's name, the original work and date of publication.

References

References to other subjects or works might require endnotes. If you discuss something that might not be common knowledge in your text, including endnotes can direct the readers to the end to discover additional, relevant information. This helps you explain supplementary content while minimizing any disruption to the reader's experience.

Copyright

You might use endnotes to include copyright information. This often includes credits to whoever might have published materials first. Copyright information typically includes publisher information and the year of original publication.

How to convert footnotes to endnotes in Word in 3 methods

There are several ways you might convert footnotes to endnotes in Word, such as:

1. Converting all footnotes to endnotes

If you want to quickly convert all of your footnotes to endnotes, you can follow these steps:

  1. Select "View" on the taskbar.

  2. Click the "Draft" icon.

  3. Select "References" on the taskbar.

  4. Click "Show Notes."

  5. Select "All Footnotes" from the drop-down menu in the "Notes" pane at the bottom of the page.

  6. Highlight each footnote.

  7. Right-click on the selected text.

  8. Select "Convert to Endnote."

2. Converting a single footnote to an endnote

If you want to convert a single or several footnotes to an endnote, you can:

  1. Select the footnote text.

  2. Right-click on the selected text.

  3. Select "Convert to Endnote."

To convert several footnotes within the same page, you can highlight the text of each of them and perform the same steps as above.

3. Converting manually

You can also convert footnotes to endnotes manually using the following steps:

  1. Click on the text for which you wish to add an endnote.

  2. Select "References" in the taskbar.

  3. Click on "Insert Endnote."

  4. Copy text from the footnote into the endnote.

  5. Delete footnote by highlighting the number within the text and pressing "Delete."

Related: How To List Microsoft Office Skills on a Resume

Tips for using endnotes in Word

Here are some tips you might use when using endnotes in Word:

Check formatting requirements

Each writing project you work on might require different citation and reference formatting. Some of the common uses of endnotes include:

  • MLA: Though MLA style typically requires a works-cited page for citing quotes and information, you might also include endnotes to expand on specific areas of the text.

  • APA: APA style often requires a references page. You might include endnotes to explain additional topics or if you need to provide copyright information.

  • Chicago: Chicago works typically include a bibliography and endnotes. Any in-text citations might include a superscript with the credits referenced in the endnotes.

  • Oxford: Though most works in this style use footnotes, you might include an endnote page with page numbers and in-text superscripts.

Related: How To Cite Videos in APA and MLA Formats

Preview your text

Previewing your text can ensure that it looks as you expect when printing. You can preview it by clicking on "Print" from the file menu to review how it will look. You can also review the web layout and a larger sample of your paper by selecting the various options in the "View" option in the taskbar.

Format endnote text

As with the regular text throughout a document, you can format your endnote text. These often default to standard formatting settings, so you might only format if there are specific project requirements. You can bold certain words, change the color and font size, adjust the justification and adjust other formatting settings by highlighting the endnote text.

Adjust endnote settings

When you create or convert a new endnote, you can adjust several settings:

  • Location: You can add endnotes to the end of the document or the end of a section.

  • Columns: You can create up to four columns for your endnotes or match the section settings.

  • Number format: You can adjust the number format by selecting roman numerals, letters, special characters or numbers. You might also create a custom symbol.

  • Starting and continuing: You can select what digit or symbol you hope to start with. You can also choose whether to number endnotes continuously or start new with each section.

FAQs for understanding and converting footnotes to endnotes

Here are some common questions about converting and using endnotes:

When do I use endnotes instead of footnotes?

This depends on the formatting and project requirements. Checking with your instructor or manager could help guide you on which one you might do. You might include footnotes to include additional information on the same page as a reference. Endnotes also allow you to explain concepts in more detail as footnotes fit within the bottom of a page.

How are footnotes and endnotes different from footers?

Footers are often page numbers, chapter descriptions or other running text you can apply to every page. You might use these to indicate your name or the title of your work. These are different from footnotes and endnotes, as those two require relationships to content within the text itself.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

Share

Explore more articles