Career Development

How To Create a Business Email Account (With 6 Methods)

October 18, 2021

Professional email addresses can help clients identify you and recognize your purpose for messaging them. It's important for any professional who works in management or human resources to establish business email accounts so they can coordinate their intentions with those of the company for which they work. Understanding how to set up email accounts for new and existing employees can help you streamline the communication within your organization. In this article, we discuss why it's important to have a business email account and provide six detailed methods for creating one.

Related: How To Write Professional Emails (With Templates)

Why is it important to have a business email account?

It's important to have a business email account to establish the credibility of your position within an organization. Only confirmed employees of a business can register their email with its domain names, so a having professional email address might make you appear legitimate because it's aligned with the company.

A business email account may also help you build relationships with clients. For instance, you can use it to send updates and promotional messages to potential customers. This can help customers trust the sender of a message and recognize that they work for a specific company based on their email address. If clients identify the business name, they might also be more likely to read the message.

Related: Business Emails (With Templates and Examples)

Methods for how to create a business email account

Some businesses use their own servers or have their own procedures for creating company emails. It's helpful to know how to make an email account for your organization if your employer asks you to do it yourself. Here are six methods for creating a business email account:

1. BlueHost method

Follow these steps to make a business email account using BlueHost:

  1. Purchase a website domain and find an available domain name for the business at which you work.
  2. Create a BlueHost account.
  3. Click on "Email" then the "Office" button.
  4. Select your domain and press "Manage."
  5. Choose a name and password for your email account.
  6. Decide whether you want to limit the storage space in your email account or allow unlimited storage.
  7. Access your new email account by clicking "Check Email."
  8. Select a default website application.
  9. Click the "Open" button to view your email account.

2. HostGator method

Once you create your account with HostGator and register your domain name, you can create a company email account by following these steps:

  1. Purchase a website domain and find an available domain name for the business at which you work.
  2. Log in to your HostGator account.
  3. Select "Email Accounts" from the menu on the right.
  4. Under "Email," type in the username you want for your account.
  5. Enter a custom password or click "Password Generator" to have the website create one for you.
  6. Change the storage settings for your mailbox or leave them as is.
  7. Select "Create Account."
  8. Access your new email account by clicking "Email" from the menu on the left.
  9. Click "Webmail," then "Access Webmail."
  10. Choose the website application in which you want to view your email account.

3. cPanel method

If you already have an existing website domain, you can use cPanel to create a business email address with these steps:

  1. Log in to your account with your web hosting provider.
  2. Open the cPanel tool.
  3. Find the "Email" section and select "Email Accounts."
  4. Press the "Create" button on the Email Accounts page.
  5. Enter the information for your email account information, including your domain and login details.
  6. Select your preferred settings for the storage, folders and automated emails on your account.
  7. Click the "Create" option.

4. Microsoft 365 method

You can choose this option if you already have a domain for the organization at which you work. Follow these steps to use Microsoft 365 to create a business email account:

  1. Visit the Microsoft 365 website to sign up for a premium Office 365 website.
  2. Select the "Buy now" option to confirm your purchase.
  3. Follow the instructions on the website to set up your account and enter your contact information.
  4. Select whether you want to buy a new domain name, use one that you own or get a Microsoft domain.
  5. Verify ownership of your domain by adding information in the settings on your domain's page.
  6. Create a username and password you can use to sign in to your account.
  7. Click "Sign up" and enter your payment details.
  8. Navigate to the admin panel and select "Setup" then "View" under "Get your custom domain set up."

Related: 6 Tips for Using Microsoft Outlook Email Like a Pro

5. GoDaddy method

You can establish a domain for the business you work with and set up an email account system using GoDaddy. Here are the steps for creating a professional email address using this method:

  1. Access your GoDaddy account dashboard.
  2. Select the option to set up your email account under the "My Products" tab.
  3. Click "Email & Office."
  4. Choose a domain to use for your email address.
  5. Click the "Manage" button.
  6. Select "Use my Domain."
  7. Under "Set Up an Email Account," select "Set up."
  8. On the "Professional Email" page, click "Set Up Email."
  9. Fill out the required information to create your email account.
  10. Agree to the terms and conditions.
  11. Click the "Create" button.

6. Mail.com method

This option allows you to create a business email account without a domain. Instead of customizing your domain name, you can select one from the preexisting options. Here are the steps for creating your business email account through Mail.com:

  1. Select the “Free sign-up” button.
  2. Fill in the required fields.
  3. Enter your desired email address.
  4. Choose the domain name to accompany your email address.
  5. Create a password that meets the security requirements.
  6. Provide your contact information for account recovery.
  7. Follow the instructions on the site to verify your identity.
  8. Click "Accept."

Related: 16 Best Practices for Email Etiquette in the Workplace

Tips for using a business email account

Here are some tips for using a business email account:

Establish a website domain

Make sure you have an email domain. This is the first step to creating a business email account. For example, you might register your website through a hosting plan so you can use the company name to create email accounts for employees.

Use a simple domain name

Having a simple domain name may help customers identify and remember the business. Because a simple domain name is often easy to type, a user might also be likely to find your company in their search. Companies often limit their domain names to two or three words.

Research email service providers

Review factors like setup processes and security when researching email service providers. This can help inform your decision when selecting the right provider for your organizational needs. Consider using the same provider for each email account you create to ensure compatibility within the business.

Use a standard email address format

You may also consider creating a standard format for the email addresses in the organization for which you work. This can help customers identify messages from employees and create a sense of unity for the company's communication. For example, you might use each employee's first and last names separated by a period as their email address.

Register your email address with other applications

You can usually integrate your business email address with desktop and mobile email applications. These applications can send you notifications when you receive important emails. You may also be able to sync your email account with online tools that can add important dates or deadlines to your calendar automatically.

Set up privacy measures

For better security, you can establish a system for protecting employees' private information in their email accounts. You may also encourage employees to create unique passwords for their accounts. In addition, consider encrypting the connection between the computers that employees use and their email server to further protect their privacy.

Categorize email accounts

Divide your email accounts into different groups for each department to help you stay organized. You can also save email accounts in different folders to manage them effectively. For example, you might separate the email accounts you create for employees in the customer service department from the ones you make for employees in human resources.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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