How To End an Email (With Closing Examples)

By Jennifer Herrity

Updated October 26, 2022 | Published October 17, 2018

Updated October 26, 2022

Published October 17, 2018

Jennifer Herrity is a seasoned career services professional with 12+ years of experience in career coaching, recruiting and leadership roles with the purpose of helping others to find their best-fit jobs. She helps people navigate the job search process through one-on-one career coaching, webinars, workshops, articles and career advice videos on Indeed's YouTube channel.

An illustration of a pair of hands holding a smartphone, with icons floating above the screen to indicate email components

Email is a primary form of communication in today’s workplace. How you choose to close your email can help you convey professionalism, attention to detail and an appropriate tone for your message.

In this article, we discuss how to write an email closing, the best phrases to use and the ones to avoid, and we offer examples of email closings for various types of subjects.

Related: How To Sign Off an Email (With Steps, Examples and Alternatives)

How to write an email closing 

Think of your email closing as the ending of a conversation. By using friendly, polite and professional language with a clear call to action, you have a better chance of earning a positive response. Here are a few elements you should include in your email closing:

1. A closing line

The last line of your email should not only share gratitude with the recipient for reading your message but also include a call-to-action or statement that will either motivate the recipient to respond or shows you anticipate a response. For example, a closing line might look like this:

Thank you for taking the time to review my resume and professional references. I look forward to hearing from you soon!

Beth McKnight

2. Your full name

Use your first and last name in the email sign-off to avoid confusion and help ensure they remember you. By using your full name in your email signature, resume, cover letter and any other documents you share, your chances of getting a response should be increased.

Related: How To Email a Resume

3. Your professional title

You don’t necessarily need to use your current job title (i.e., Account Manager at ABC Company), but it can be helpful to include a title that illustrates what you do. For example,

Joe Jefferson
Sales Manager

4. Contact information

Even though the person receiving your message already has your email address, it’s important to include additional methods of communication, such as your direct phone number.

Related: How To Format a Cover Letter (With an Outline and Examples)

Best closing phrases for a professional email

While some more casual closing phrases might be fine once you’re already working at a company and exchanging communications with colleagues, you’ll want to make sure the phrases you use during the hiring process are more professional.

Professional email closing examples

Here are a few of the most common ways to end a professional email:

  • Best

  • Sincerely

  • Regards

  • Thank you

  • Respectfully

  • Please let me know if you have any questions.

  • Looking forward to our meeting.

  • Thank you for your consideration.

  • Thank you in advance.

Related: How To End a Letter (With 20 Closing Examples)

Best closing phrases for a casual email

Here are the best ways to close a more casual email:

  • Thanks!

  • Best

  • See you soon.

  • Have a great day!

  • Hope this helps!

Related: Best Regards and Other Ways To End an Email Professionally

Closing phrases to avoid

Here are some email closing phrases you should avoid in professional environments:

  • Your friend

  • Cheers

  • Peace

  • Thanks a bunch

  • Chat soon

  • Yours truly

Related: How To Close a Business Letter (With Tips and Examples)

5 email closing examples

The following examples can help you craft an email ending that reflects your professionalism and attention to detail:

1. When applying for a job:

Thank you for considering me for this position. I look forward to hearing from you!
Mohammad Rahim
Experienced Sales Professional

2. After completing a phone screening:

I’ve attached my portfolio for your review. Please let me know if there’s anything else you need.
Warm regards,
Erica Garza
Web Designer & Illustrator

3. When responding to a meeting request:

I look forward to meeting with you next Monday.
Thank you,
Jeff Richards
Social Media Marketing Professional

4. After completing an interview:

I look forward to the next step in the process.
Anika Patel
Full Stack Software Engineer

5. When accepting a job offer:

I look forward to discussing the details and next steps!
With gratitude,
Yung Lee
Experienced Finance Professional

Related: Email Etiquette: Tips For Professional Communication in the Workplace

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