Jumbotron header image
Indeed Career Guide Logo
Career Development

How to End an Email

May 26, 2020

Easily apply to jobs with an Indeed Resume

Email is one of a few primary forms of communication during the job search and in the workplace. While it’s important to thoughtfully compose each part of your message, a well-constructed email sign-off (the last line of your email and your signature) is essential to leaving the reader with a positive impression.

Writing clear, professional emails can help position you positively in your career both with your colleagues, people in your network or potential employers. To help make sure you achieve this goal, here is some background on how to end an email, elements you should include and several helpful examples.

Professional Email

Related: How to Send an Email Cover Letter

Easily apply to jobs with an Indeed Resume

Why email closings are important

An email closing is the last thing your audience reads after finishing your message and can be the motivating factor in how quickly they respond—or whether they respond at all.

Imagine meeting a new business contact at an industry event. Once your conversation concluded, you wouldn’t turn and walk away without another word. That would be rude, leave a bad impression and likely prevent future discussions. Instead, you would probably say something like:

“It was so nice meeting you! Please take one of my cards. I hope to hear from you soon!”

Think of your email closing as the ending of a conversation. By using friendly, polite and professional language with a clear call-to-action, you have a better chance of earning a positive response.

Easily apply to jobs with an Indeed Resume

Tips for creating a professional email ending

Here are a few things to keep in mind as you compose your email closings:

  • Use your full name. Always include your first and last name in your closing—especially in the first few correspondences. This way, your recipient is clear on your identity and is less likely to confuse you with other contacts who have the same first name.

  • Be professional. Use context clues to determine the appropriate tone to use in your closing. If you are emailing someone you’ve never met, keep a professional tone by avoiding casual sign-offs like “Chat soon!” If you have exchanged several emails and feel that a more laid-back closing would be more appropriate, feel free to mirror your audience’s tone. If you’re unsure, it’s always a good idea to err on the side of professional.

  • Decide whether a closing is appropriate. If you’ve exchanged several emails with someone, it can be tempting to skip the closing. In this case, it is good to be thoughtful about including a closing in your email. While your conversations might have become more casual, an email closing still exhibits attention to detail and professionalism. Additionally, the recipient may forward your email to others within the organization who may not have communicated with you previously. A thoughtful closing will leave a favorable impression on them and makes the communications clear and easy to follow.

Related: How to Email a Resume

Easily apply to jobs with an Indeed Resume

What to include in your email endings

There are a few elements you should consider when writing your email closing. Here’s what you’ll need to include:

1. A closing line

The last line of your email should not only share gratitude with the recipient for reading your message but also include a call-to-action or statement that will either motivate the recipient to respond or shows you anticipate a response. For example, a closing line might look like this:

Thank you for taking the time to review my resume and professional references. I look forward to hearing from you soon!

Beth McKnight

2. Your full name

Use first and last name in your email sign off to avoid confusion and help ensure they remember you. By using your full name in your email signature, resume, cover letter and any other documents you share, your chances of getting a response should be increased.

3. Your professional title

You don’t necessarily need to use your current job title (i.e., Account Manager at ABC Company), but it can be helpful to include a title that illustrates what you do. For example,

Joe Jefferson
Sales Manager

4. Contact information

Even though the person receiving your message already has your email address, it’s important to include additional methods of communication, such as your direct phone number.

Easily apply to jobs with an Indeed Resume

Phrases to use and avoid in professional email closings

While some more casual closing phrases might be fine once you’re already working at a company and exchanging communications with colleagues, you’ll want to make sure the phrases you use during the hiring process are more professional.

Here are a few of the most common ways to end an email:

  • Best
  • Sincerely
  • Regards
  • Kind regards
  • Thank you
  • Warm wishes
  • With gratitude
  • Many thanks
  • Respectfully

Here are some email closing phrases you should avoid in professional environments:

  • Your friend
  • Cheers
  • Peace
  • Thanks a bunch
  • Chat soon
  • Yours truly

Easily apply to jobs with an Indeed Resume

5 ways to end an email (with examples)

Here are five examples of how to end an email, based on where you are during the hiring process.

When applying for a job:

Thank you for considering me for this position. I look forward to hearing from you!


Mohammad Rahim
Experienced Sales Professional

After completing a phone screening:

I’ve attached my portfolio for your review. Please let me know if there’s anything else you need.

Warm regards,

Erica Garza
Web Designer & Illustrator

When responding to a meeting request:

I look forward to meeting with you next Monday.

Thank you,

Jeff Richards
Social Media Marketing Professional

After completing an interview:

I look forward to the next step in the process.


Anika Patel
Full Stack Software Engineer

When accepting a job offer:

I look forward to discussing the details and next steps!

With gratitude,

Yung Lee
Experienced Finance Professional

Displaying a polished appearance through your email ending will help solidify a positive impression and ensure recipients understand you take pride in how you present yourself in professional situations. By implementing these tips and using these examples to help craft your email ending, you can make sure your email message reflects your competence, attention to detail and professionalism.

Easily apply to jobs with an Indeed Resume

Related Articles

View More 
Setting Goals to Improve Your Career preview image

Setting goals can help you gain both short and long term achievements. You can set professional and personal goals to improve your career.

Learning Styles for Career Development preview image

Do you know the three types of learning styles? Here’s how to identify which style works best for you, and why it’s important for your career development.

Active Listening Skills: Definition and Examples preview image

What is active listening, why is it important and how can you improve this critical skill? These useful active listening examples will help address these questions and more.