How To Freeze an Excel Row in 4 Steps (Plus Helpful Tips)

By Indeed Editorial Team

Published April 8, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Freezing an Excel row allows users to continue to view a certain area of a spreadsheet while navigating to other areas. This is a basic and important feature and can help users perform many different tasks. If your job requires you to use Excel or you're trying to build your computer skills, you may benefit from learning how to complete this action efficiently. In this article, we discuss the definition and importance of freezing an Excel row, provide steps for how to freeze an Excel row, explain how to unfreeze it and offer tips for using the platform.

Why is freezing an Excel row important?

Freezing an Excel row is the process of keeping one area of the worksheet visible while you scroll to another area of the worksheet. This can be useful in many situations when working on this application. Users may seek to freeze rows or columns for the following reasons:

  • Keep the column titles for a table visible: If you're creating a table in Excel, you may want to see the titles or headers of each column as you fill more data into the table and scroll down the spreadsheet. Freezing the top row that contains the titles to your table can enable you to see each column title as you continue to enter important information.

  • View a certain number or calculation: If you're working with numbers, you might want to view or compare a certain number or calculation while you work on a separate area of the spreadsheet. Freezing a row, cell or column can help you do this quickly and easily so you can analyze and work with information efficiently.

  • Help others understand your spreadsheet: If you're showing your worksheet to another person, you may want to make sure your information is clear and understandable. Freezing rows can allow you to condense information, show more details on the same size screen and improve your presentation capabilities.

Related: How To Freeze Columns in Excel (Plus Other Viewing Options)

How to freeze an Excel row

Here are four steps for how to freeze an Excel row:

1. Open the Excel application

Open the Excel application to the document on which you want to work. Make sure to confirm that it's the right spreadsheet for your purposes. Saving your spreadsheets with specific, detailed titles can help you access them with more efficiency later.

Related: How To Freeze Cells in Google Sheets in 4 Simple Methods

2. Select the row below the one you want to freeze

Next, select the row below the one or ones you want to freeze. For example, if you want to freeze rows 1 to 5, select row 6. If you want to freeze row 1, select row 2. You can find the numbers for the rows on the left-hand side of your spreadsheet. You can select the entire row by clicking the box with the row's number in it.

3. Find the "View" tab

Next, find the "View" tab on your screen. This tab allows you to explore various options for viewing the sheets in your workbook, different windows in Excel, reducing or enlarging the size of the worksheet or displaying certain elements. You can find this tab on the top of your window.

Related: How To Lock a Row in Excel in 3 Steps (With Benefits)

4. Find "Freeze Panes"

After selecting the "View" tab on the top of your worksheet, you can view a number of different options. Find the "Freeze Panes" option, select it and then choose "Freeze Panes" again. In some Excel versions, it's only necessary to choose "Freeze Panes" once. This allows you to freeze specific rows or columns in place.

You could also choose "Freeze Top Row" to freeze the top visible row and all the rows above it. Or, select "Freeze First Column" to freeze the first column in place. You can also consider other options, like the "Split" panes option. This enables you to create separate windows of the same worksheet.

Related: How To Create a Header Row in Excel Using 3 Methods

How to unfreeze an Excel row

Here are four steps for how to unfreeze an Excel row:

  1. Select the row below the row or rows you want to unfreeze.

  2. Select "View" at the top of your worksheet.

  3. Select the "Freeze Panes" option. In some Excel versions, you may skip this step if you can already view the "Unfreeze Panes" option.

  4. Then, choose the "Unfreeze Panes" option.

Tips for working in Excel

With the right research and patience, many people become experts at using Excel. Having this type of computer skill can help you complete a variety of tasks in a diversity of industries, making you a more competitive and attractive job candidate. Here are some tips for working in Excel successfully:

  • Use the "Help" tab. Many versions of Excel feature a Help tab in the ribbon to assist users in answering questions, solving problems and navigating the application. Consider clicking this option to search your question, explore various types of instructions and gain knowledge about how to use the program successfully.

  • Ask for assistance. Consider asking a friend, family member or trusted colleague if they know anything about Excel and can assist you with your question. They may even be able to provide you with advice and tips for how they use Excel to enter data, perform calculations and complete other activities efficiently and easily.

  • Practice using Excel regularly. Using and navigating Excel regularly can help you retain your knowledge of the application, learn about new updates and features and hone your computer skills. As the app may change over time with advances in technology and other areas, keeping up to date with it allows you to continue using it as a helpful tool.

  • Consider taking a course on using Excel. There are many courses on Excel available online that you could take to develop your skills, increase your foundational knowledge base and enhance your proficiency in the application. You can also take classes to build your computer skills on other important work- and business-related platforms and become a more productive employee.

  • Save your work. As you work, make sure to save your spreadsheet so that you can make your efforts worthwhile and access your spreadsheet later. If you're unsure about making certain changes, you can save a version before making the adjustments or use the "Undo" option to return to a previous version automatically.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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