How To Insert a PDF Into Word as an Image in 5 Steps
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If you create, edit or design Word documents for projects in the workplace, you may want to insert a PDF into a file as an image. Adding them can help divide long blocks of text and provide helpful visuals to support information in a report. By learning how to add PDFs as images in a Word document, you can combine resources into one location and select specific pages of a PDF that are most relevant to a specific topic.
In this article, we explore how to insert a PDF into Word as an image, including when you may perform this function and the steps to complete the process.
Related: 21 Commonly Used Business Documents
When to use PDF as an image to insert in Word
Depending on your organization, there can be a variety of reasons for inserting a PDF into Word as an image. Some reasons include:
Creating a single report document: When creating reports for a project, it's often important to explain your ideas clearly and concisely. Rather than attaching multiple PDFs, you can convert them into images so you have everything for your report in one document.
Sizing your files**:** PDFs are commonly larger than text files, which can make them slower to download when shared on team drives or cause upload errors in a company's server. Because images are typically smaller than PDF files, converting them can decrease the overall size of a document, streamlining work efforts overall.
Adding specific pages of a PDF: If you want to only include part of the PDF in your document, you can convert these specific pages into images and omit the rest. This can help specify what information you share and may help avoid repetition between the PDFs and the content in the document.
Monitoring your page count: If you include PDFs with multiple pages, adding the full file may add a high number of pages to the full document. Converting the PDF pages into images allows you more options to manipulate their size, meaning you can reduce page count when necessary.
Visualizing breaks in text: Your audience may understand the information in a document better if you provide PDF images alongside text because varying the type of content you include can increase its overall readability. It can also help you add creative designs to a project, which may further engage audience members.
Supporting content: Adding PDFs to your documents can often provide supplemental information for readers to access if they're interested in learning more about the topic. If you're writing a persuasive document, this strategy can also help you provide sources to back up claims.
How to insert a PDF into Word as an image using Adobe DC
Adobe Document Cloud (Adobe DC) is a software program where you can upload and view your PDFs from any device, then convert them into an image file. To insert a PDF into a Word document as an image, consider the following five steps:
1. Open Adobe
Open the "Adobe DC" application from its file location on your operating system. In a Mac computer, you can often find this program in the "Applications" tab on the "File" menu system, whereas it may be more helpful to search for a file in a PC system by clicking on the eyeglass icon in the desktop taskbar. After opening "Adobe DC," click the "Home" tab and select "Choose File." Then, locate your PDF and click "Open" to open the file. If you recently viewed it, you can also click the "Home" tab and select the file under "Recent."
2. Convert the PDF file
Once your PDF opens in Adobe, you can convert your PDF to an image file. In the toolbar, click "File." Find and click "Export To" and select "Image." For image options, select "JPEG" or "PNG," depending on your preference. Conversion time can vary based on the selected file types for the conversion, the number of pages in the PDF and its overall file size.
3. Create a folder for images
While your files are converting, consider creating a folder to store your image files. Adobe turns each page of the PDF into a separate image file, so creating a folder can keep them organized together in one place for easier access. You can also store the document and original PDF files in this folder so you can access all resources for a project in one location on your computer.
4. Open Word document
View the document in Word by double-clicking on it with your left mouse button. You can also locate the Word application in its file location on your operating system, then click "File" in the top toolbar and "Open" to select your document file. If you recently viewed the document, you can also locate the Word application and select the file from the "Recently Viewed" list under the "File" menu.
5. Insert image and save
To insert the PDF image, click the space in your document where you want to insert the image, which typically causes the cursor to blink. Navigate to the top toolbar and click on the "Insert" tab, followed by the "Pictures" button. This feature allows you to browse images and select which option to insert.
Afterward, verify the image appears in its designated place in the document. Then, save your file using the floppy disk icon at the top. You can also save your file using the keyboard shortcut "Ctrl + S" or "Cmd + S" or by clicking the "File" tab and selecting "Save."
How to insert a PDF into Word as an image using online converters
If you prefer to use an online resource to convert your PDF files into images or don't have Adobe DC installed on your computer, consider the following steps:
1. Select an online image converter
There are a variety of free and proprietary software and applications available on the internet. Consider researching different options to figure out which interface you prefer for the file conversion process. For example, you might review online technology forums or social media groups to find advice from software experts. You can also ask a supervisor at work or colleagues for recommendations. Once selected, open the web page on your preferred internet browser.
2. Drag and drop your PDF file
Open the folder where your PDF is located. Then, hold down your left mouse button when clicking on the file and drag it to the browser where the converter page is open. Typically, there's a box on the browser page that says to "drag + drop file." If you decide to upload the file manually instead, click on the website's "Upload" button and select the file from your computer.
3. Customize your file
After dragging or uploading your file, the online converter website may offer customizable options for your image file. For example, it may include options for resolution, size and image file type. Typically, the ".JPG" option has a smaller file size, which may help you upload it to documents quickly. You can also select the ".PNG" option if you prefer high-definition images, which may be especially helpful if a PDF includes photographs or other visual design elements.
4. Click "Convert"
After customizing your image, you can convert your PDF to an image file. Typically, there's a button in the bottom right corner of the box that says "Convert" or "Convert File." Click the button to begin the conversion process officially. Its duration often varies depending on what website you use and the overall size of your image file.
5. Download image and upload to Word
Once your file conversion is complete, you can download your image file. Typically, a new box appears that says "Download" or "Download [file type]." Click this button and save the file in your preferred folder on your computer. Then, open your Word document, select the location to insert the image and upload your image by using the "Insert" tab and selecting "Picture."
Tips for using and implementing PDF images into Word
Consider the following tips:
Determine where to place PDF images
When adding PDF content to your document, review where you want to place text versus any surrounding images. Consider aligning the image with the section of text that it relates to most on the page. For example, you can highlight an important piece of information by placing an image at the top of the page or in the middle between text blocks. If you want the image to supplement the information in a specific paragraph, you can place it on the right or left side of this text instead.
Select your PDF images
It may be helpful to plan which images you plan to add before starting a project and determine how many you require so they can best support the text on a page and enhance the content overall. For example, if you're writing about recommendations for professional development opportunities at your organization, you can find a PDF article from an academic journal or another company's website that shows success rates for different programs. Then, you might add the entire PDF as an image or select certain parts to supplement the information in your document, like a graph or chart.
Format the size of your PDF images
When inserting PDF images into your document, they may appear very large. If this happens, consider resizing the image so it fits better to the page. You can resize your PDF image using the following methods:
Click on the picture so the resize handles appear. They look like circles and appear on the corners and middle edges of the image.
Click the circles and adjust the image. To do this, click on one circle with your left mouse button, hold that mouse button down and drag it inward to shrink or expand the image.
Select the "Picture Tools - Format" tab and use the group of sizing functions that appear. You can adjust numbers in the "Height" and "Width" fields to adjust the size by using the up and down arrows next to it or entering a number manually.
When adjusting the size of your PDF image, pay careful attention to its shape and definition. For example, if you expand an image, it may look blurry or pixilated. Condensing the image into a smaller size instead may cause its content to look distorted. Consider using the same sizing system for each PDF image in the document to better ensure it has an aesthetically pleasing format and can fit the page adequately.
Please note that none of the companies mentioned in this article are affiliated with Indeed.
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