How To Make a Booklet in Word (With Steps and Tips)
By Indeed Editorial Team
Published April 8, 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Creating customizable booklets can be great for developing informational or creative documents for personal or professional use. Booklets can serve many purposes, and knowing how to make your own allows you to design booklets that suit your needs. Learning about custom booklets and how to make them can improve your design skills and help you make engaging documents. In this article, we discuss methods for how to make a booklet in Word, explain reasons you might choose to make one and provide tips for creating effective booklets for your next project.
How to make a booklet in Word
Here are some methods for making booklets in the program:
How to create a booklet in Word manually
Creating a booklet in the program manually gives you control over designing the layout of the booklet and customizing it to your own needs. Here are the steps for how to create a booklet manually in the program:
Open a document and select the "Page Layout" tab in the toolbar. Navigate to the "Page Setup" section and click the launch icon in the bottom right corner to open the page setup menu.
In the menu, find the "Pages" section in the "Margins" tab. Use the drop-down menu for the field labeled "Multiple pages" to change the setting to "book fold."
In the field labeled "Gutter," increase the value to create more space for the booklet's binding. The gutter refers to the space between the right and left pages of the book, so consider how much space you need between pages to accommodate your book's binding.
Navigate to the "Paper" tab and choose the right paper size for printing your booklet. Note that the booklet's final size is one half-width of the paper size.
Click "OK" to finalize the layout. If your document already included content, the program automatically adapts your content to the new layout, but you may need to make manual adjustments to ensure images and text appear as intended.
2. How to create a booklet in Word using templates
Another option is to use one of the free templates available in the program to create your booklet. Templates may offer less flexibility than creating a custom booklet layout, but they can be more efficient to use because they limit the number of design choices you need to make. To find and apply a booklet template in the program, use these steps:
Open a new document in the program.
Navigate to the menu and select the "File" tab. Choose the "New from template" option to access the "Word Document Gallery" menu, which displays the template options the program offers.
Use the search bar in the upper right corner of the screen to search for "booklet." You can also specify different booklet themes to narrow your search, such as by looking for "event booklet" or "school project booklet."
Browse the selection and choose the booklet template that best suits your design interests. When you choose your booklet, the program downloads it and you can begin using it for your project.
Reasons to make booklets in Word
If you already have access to Word, it can be a convenient and simple tool for creating well-designed and appealing booklets. Making printable booklets can be great for personal or professional projects that involve making informative, functional and visually engaging documents that serve a particular purpose. Here are some ideas for what you can do with a printable booklet:
Informational brochure: One common use for printable booklets is to make informational brochures that contain many pages of content related to a particular topic. For example, you might create an informational booklet about your company's work culture and structure to help new hires learn about the business, or you may design an informational booklet that outlines your business' strategies and growth plans for stakeholders to review.
Recipe book: You can use printable booklets to create your own recipe book to store the recipes you use most often. Having an easily accessible book that contains your family recipes, those you've developed yourself or miscellaneous cooking instructions can help you stay organized in the kitchen.
Personalized journal: Creating your own journal in the program can be an engaging creative project that allows you to design a custom notebook that serves your own needs. By personalizing your journal, you can include design elements that increase your creativity, encourage you to use your journal and serve practical functions, like helping you organize your daily tasks and weekly schedule.
Memory book: Making a custom booklet can also be a great opportunity for creating memory books that include pictures, quotes and other visual or textual elements that document a special event in your life. For example, you might make a memory booklet to remember a trip, wedding, graduation, anniversary or another special occasion.
Tips for making booklets in Word
Here are some tips for designing booklets in the program and printing them for your use:
Know your audience
When designing booklets to serve specific purposes, clearly define the goal of your booklet and know your audience. Knowing your audience's expectations and the type of booklet you're creating allows you to make effective design choices that suit your readers' needs. For example, if you're writing an informational booklet to explain a medical condition to a patient, you're likely to use a different design strategy than if you're making an instructional booklet about how to use a medical device for a health care professional.
Design on paper first
Consider designing your booklet on paper before making the document in the program. Designing on paper is often more efficient than working directly in the program. It offers you more flexibility and can save you time by allowing you to create a visual map to follow once you create your booklet. When making your design, consider different layout options for organizing your content. Think about how much text to include in your booklet and whether you plan to add images or other graphics to your page designs.
Apply good design principles
Knowing some basic design principles can help you make visually engaging documents. For example, using design elements like contrast, repetition, balance and white space can improve the appeal of your booklet and make it easy for the reader to navigate. Contrast refers to using visually distinct elements to signify different types of content. For example, using blue text for key terms and black text for standard copy helps the reader immediately identify important terms on the page. By comparison, repetition means repeating elements to create continuity between items, like always using the same shade of blue for key terms.
Creating balance in your page design means applying visual symmetry in your design. You might create balance by filling one side of the page with an image that's the same size as the text box on the opposite side of the page. Lastly, making good use of white space helps you create visually distinct sections within your document. For example, leaving spaces between paragraphs helps readers know where one paragraph ends and the next one begins.
Check your settings before printing
Before you print your finished booklet, check your printer settings to ensure your booklet prints with the correct layout. Most printers default to printing only on one side of the page, but booklets often involve printing on both sides of a page. While some printers have built-in hardware and can automatically print two-sided documents, other printers may require you to flip the page manually to print on the opposite side.
To check your printer settings, go to "File" and select "Print." In the print menu, find the "Settings" menu and review your options for printing on both sides. If your printer supports automatic two-sided printing, choose the option for "Flip pages on short edge." For printers that don't allow two-sided printing, select the option for "Manually Print on Both Sides."
Please note that none of the companies mentioned in this article are affiliated with Indeed.
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