How To Use PS in an Email Correctly (With Examples)

By Indeed Editorial Team

Published July 27, 2021

Many professionals choose to include an additional message at the bottom of their emails or handwritten correspondence. To accomplish this, they include a postscript (PS), which states additional information that either doesn't apply to or emphasizes the topic addressed in the main body of their message.

If you want to ensure you're writing emails and letters correctly, it may be beneficial to learn more about properly using a PS. In this article, we discuss what PS means, how to use it correctly, its benefits and examples of how to use a PS.

What does PS mean?

PS, which is an abbreviation for "postscript," derives from the Latin word "postscriptum," meaning written after or an afterthought. People more frequently used PS when handwritten letters were the most popular form of written communication.

If someone forgot to include information in their letter, they could add a PS at the end of their note followed by a brief message. Now that digital communication is dominant, people can easily edit their messages before sending them. Despite this, the use of PS is still a popular practice for many reasons, such as adding an unrelated note or capturing a reader's attention.

To add more additional messages, people can include a PPS (post postscript) after a PS. However, it's often beneficial to limit yourself to one PS, which demonstrates professionalism and emphasizes the message you want to convey with your PS.

Related: How To Write a Professional Email

How to use PS in an email correctly

Here are some key steps you can follow to use PS in an email correctly:

1. Decide when to use it

Before including a PS in your email, it's important to decide when and how you want to use it. This entails deciding whether it's appropriate to add a postscript message in the message you're sending. While there are many ways to use a PS, it typically denotes a casual tone.

For example, consider using it for a fun and upbeat email advertisement as opposed to sending it in a formal email to your manager. To decide when to use a PS, try to ask yourself whether you have a formal or informal relationship with the recipient.

2. Choose the punctuation you want

Here are some options you have for punctuating your PS, all of which are grammatically correct:

  • PS

  • P.S.

  • PS:

  • P.S.:

Unless your company has a particular style guide it wants you to follow, you can choose any of the above ways to punctuate your postscript. However, consider choosing the same punctuation each time you use a PS to maintain consistency in your emails.

3. Consider the purpose of your message

It's also important to determine why you're adding a PS so you can be clear and concise when you write it. Here are a few common reasons why professionals use a PS in their emails:

  • Reminding a recipient of a deadline

  • Creating an incentive

  • Elaborating on your message

  • Reiterating the main point

  • Personalizing your message

4. Write the message

After considering when and why you're adding a PS to your email, you can write the message for your PS. Postscripts are brief messages that usually relate to the subject of the email. For example, if you're composing an email to your manager that includes several questions, your PS might refer to the most important question to emphasize its importance. You can also use your PS to briefly summarize your email, which may reduce the need for follow-up messages from recipients.

Related: How To Write an Email Step by Step (Formal and Casual)

5. Proofread and revise

After you've written your postscript, it's important to proofread and revise the message before sending it. This ensures that there are no grammar, spelling or punctuation mistakes and that your writing is easy to understand.

Try reading your postscript aloud to identify any errors you may have missed when writing it. You could also ask a peer or friend to revise your email and postscript to check for mistakes. An error-free PS is important because it's the part of your message the recipient is likely to remember the most.

Benefits of using PS in an email correctly

Some benefits of using PS in an email correctly include:

Adds enticement

The addition of a PS in your email can capture the reader's attention and ensure that they understand your message. Readers typically expect the conclusion of an email to be the last statement included in the body text and may skim an email's text if they receive several emails daily.

A PS can eliminate monotony and direct a recipient's attention toward important information. For example, if you're trying to sell a product, you can include a clickable URL in your PS that links to the site that's selling your product.

Allows you to include an offer or deal

You can also use a PS to add a final bonus for your customers reading your email. This could be a special deal, discount or offer that functions as a reward to a customer who reads the entire email. If you're selling a product or advertising a service, this could be a valuable way to gain customers and revenue. An example of this might be offering your customers a 20% discount code in your postscript.

Emphasizes your message

A postscript also allows you to reiterate the main point of your email. This is beneficial because the last statement of an email is often what recipients recall most. If you reiterate the most important message of your email in your PS, readers are more likely to remember that point. For example, if you're emailing a business proposal to your manager, you might add a postscript that restates the most convincing aspect of your proposal.

Introduces personality

A PS in an email offers you a space to add personality to your emails. This is valuable for establishing your intended tone in your emails. Postscripts are typically more casual, which, for example, can be beneficial in highlighting how much your company cares about each recipient of the email. A personal tone denotes friendliness, which a PS can help achieve.

Creates space for an unrelated note

If you want to include information that's unrelated to the email's subject, a postscript is a great way to include that note. This allows you to add a brief note without the need to write and send a separate email.

For example, if you want to compliment a peer on a particular accomplishment or highlight that accomplishment to others within your company. For example, you could write a PS that congratulates a particular team member on a sales goal they achieved in a follow-up email that summarizes a meeting your entire team conducted.

Related: How To End an Email (With Closing Examples)

Examples of using PS in an email correctly

Here are some examples of an effective PS that you can use as a guide when writing your own postscript:

Example one

You can use a PS to entice your recipients with special offers, which may include using a link to direct digital traffic toward your website:

Dear customer,

We would like to inform you that our new line of cookware is available for purchase! You can find them at your local retail stores and in our online store. The new line includes pots, pans and cooking trays. We hope you enjoy our new products!

Sincerely,

The Cooking Company

PS: Click to read more about our new line of products and to see new offers and deals.

Example two

You can also use a PS to give your customers a special bonus:

Dear valued customer,

Candle Co. is having a summer sale for our new tropical scents! Visit our website to view the scents that are on sale. Most summer scents are now 50% off, so enjoy your summer with fresh, amazing candles.

Sincerely,

The Candle Co.

PS: Please enjoy a limited offer of free shipping with any purchases made within the next four hours!

Example three

A PS is also a useful way to emphasize the main point of your email:

Dear Mrs. Lawson,

I am writing this email to propose a new plan for our sales and marketing team. I believe that this plan will increase our sales by 20% and increase email subscriptions by 25%. This plan is especially valuable because it decreases the costs required to advertise our products. Attached are the details for this plan. I hope you consider it for future use.

Thank you,

Sierra Phillips

PS: I really think that decreasing the costs required to advertise our products can help our company succeed.

Example four

Professionals also often use a PS to add a personal note that conveys a kind tone:

Dear customer,

We want to thank you for your last purchase at our company! Every purchase helps our company achieve its mission of bringing satisfaction to our customers. We appreciate your business.

Best wishes,

Marcus Morales

PS: Have a great weekend!

Related: Top Email Etiquette Examples for Professional Communication

Example five

Additionally, a PS can help you add an unrelated note to your email:

Dear Margaret,

Hello, this is Amar! I just wanted to remind you that you have a meeting with a client today at 3:30 p.m. They're meeting you in the office at the end of the hallway. If you have questions, let me know.

Thanks,

Amar

PS: Congratulations on your promotion! You deserve it!

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