20 Ways To Improve Your Work Environment

By Indeed Editorial Team

Updated March 18, 2021 | Published May 21, 2020

Updated March 18, 2021

Published May 21, 2020

Working in a comfortable and positive atmosphere can make you more motivated and encouraged to come to the office every day and produce quality work. It's important to take time to build an environment you're confident completing work in. By organizing your work area, managing tasks properly and maintaining communication with your team members, you can create a productive work environment.

In this article, we explore why it's important to have a comfortable work environment and provide tips for improving it.

Why is it important to improve your work environment?

Improving your work environment is important because it allows you to feel more efficient, productive and motivated. Improving your surroundings and developing a positive atmosphere can make you feel more enthusiastic about attending work and completing projects. Improving your environment also helps employees feel more empowered and focused, which may boost the morale of everyone in the office.

Tips for improving your remote work environment

By creating an office environment you're comfortable in, you can feel more engaged in your work and excited to collaborate with other employees. Here are 20 ways you can improve your work environment for yourself and other team members:

1. Give yourself proper lighting

If you're able to, find a spot in your office that fosters a positive tone to boost your mood and motivation to work. Exposing yourself to the proper amount of light can enhance your productivity, make you feel healthier and increase your relaxation on busier days. If getting natural light is too challenging, try to bring in lamps to provide plenty of light to keep your mood and energy levels high.

2. Sit next to a window

Sitting next to a window allows you to breathe in fresh air while you work. This can give more uplifting energy, which may increase productivity. If you're unable to sit next to a window, spend your breaks either outside or next to other office windows to breathe natural air before returning to work.

3. Organize your desk and workspace

To reduce clutter and feel more organized at work, take time to develop an effective organizational system. Place files and documents in labeled folders inside your desk or another storage location in your work area. Clearly label digital files and put them in marked folders on your computer to make it easy to quickly locate your documents. Making your office area feel less crowded can help you feel more focused and allows you to complete tasks more efficiently.

Related: 20 Tips on How To Organize Your Desk for Maximum Productivity

4. Put plants on your desk

Pleasant scents can uplift your mood while you work. Place flowers at your desk to provide a fresh smell and feeling to your desk and work area. You can continue providing more of a positive and energetic environment by keeping plants at your desk. Purchase simple plants that are easy to care for and can live at your desk for long periods of time.

5. Maintain proper posture

Try to maintain proper posture by sitting up straight in your chair. This can decrease any back pain you may feel throughout the day to keep you comfortable. Using a fitness ball or a standing desk are other ways to maintain a healthy body while working all day. These can help your brain stay active, focused and productive throughout your entire day.

6. Adjust your screen's brightness

Using your computer to complete a majority of your daily tasks involves constantly staring at a screen. Adjust your monitor's settings to decrease the brightness and enhance the font size to put less strain on your eyes.

If your eyes are still feeling strained, try looking away from the screen every 20 minutes and focus on a distant object for 20 seconds to give yourself a break from the screen. Try to factor in breaks from working on your computer by talking with a work friend or grabbing a snack in the kitchen.

7. Reduce distractions around you

Finding a good work environment means choosing an area with little to no interruptions. If you're given an option to choose your workspace, try to find a spot that's secluded and quiet enough for you to easily focus on each task. For open office environments, try to politely and professionally request silence while you're working. If any distractions persist, ask your supervisor if you can move to a quieter location.

Try to limit distractions by turning your phone off and closing any non-work-related tabs while you're completing projects.

8. Allow time for breaks

It may be tempting to stay at your desk all day to complete tasks. Give yourself breaks from your work to allow your brain time to rest. At least once a day, you should leave your desk and take a walk outside. This gives you fresh air and allows your brain to focus on other items, which allows it to feel refreshed and ready to continue working again.

You can also give yourself a break and boost your focus by meditating or doing yoga. If your focus is decreasing throughout the day, take a break to breathe or stretch. Start or end your day completing exercises or yoga routines at home. This helps you begin or finish your day on a relaxing note.

9. Drink water and prepare snacks

While you're working, it can be easy to forget to hydrate. Keep water at your desk and allow yourself breaks to fill up throughout the day. Drinking plenty of water can give your body the energy boost it needs to stay productive. Plan your daily snacks every morning to ensure you're eating healthy.

10. Stay on track with a to-do list

As new responsibilities appear each day, it may seem more challenging to keep up with all your tasks. Build a to-do list and schedule that helps you maintain strong time-management and organization skills. Start or end your day by writing a to-do list of upcoming items and create a schedule to complete them. This helps you build a strong daily routine for yourself and allows you to prepare for the next task once you've completed one. Crossing an item off your to-do list can also provide you with an accomplished feeling and may motivate you to continue completing more tasks.

Related: 10 Simple Ways To Be More Productive at Work

11. Personalize your work area

Making your desk feel more personal and familiar can help create a more relaxing work environment. You can do this by bringing some household items to work like picture frames, paintings or other decorations that help express your personality. If you're unable to place any personal items at your desk, you can implement smaller actions like changing your screensaver to your friend or pet to add familiarity to the workplace.

12. Get to know your coworkers

Developing strong relationships with your coworkers is an effective way to improve the work environment. Getting to know one another and building connections makes it easier to collaborate on complex projects. It also allows you to feel more confident to voice your opinions or brainstorm new ideas, which helps you contribute valuable work.

When your schedule allows, take a few minutes to get to know coworkers by engaging in conversations and asking questions about themselves. Introducing yourself to new employees is also a great way to make them feel more accepted and comfortable in their new work environment.

13. Maintain a proper work-life balance

Your work environment can feel more comfortable and easy to enjoy if you're spending an appropriate amount of time there. Properly balancing your work and personal life gives your brain enough time to recharge and focus on other personal activities. You can also appreciate and enjoy your time at work when you've had an appropriate amount of time away from it.

When you're home, turn off your computer, put away your work and focus on more leisurely and relaxing activities either by yourself or with friends and family. This helps your brain properly rest and gives it more energy to spend on personal activities.

Related: The Ultimate Guide To Work-Life Balance

14. Build a strong company culture

Working at a company can be much more enjoyable when you believe in its core values and enjoy engaging with the employees. Strong engagement and company culture can make it easier to get along with other employees. It makes employees feel enthusiastic and excited to show up to work every day.

Create and join committees that encourage employee involvement. For example, you can start a committee that regularly hosts activities and games for employees to help team members get to know each other and strengthen connections.

Related: How To Create a Company Culture: Examples and Tips

15. Provide positive reinforcement

Improving your overall work environment can be as simple as giving other employees positive reinforcement throughout the day. For instance, if an employee completes a presentation, take a moment to tell them they did a great job. This makes them feel more confident and satisfied with their hard work, which may drive them to continue producing high-quality projects.

Providing others with compliments and positive reinforcement makes them feel encouraged to return the favor on days when you may need positive reinforcement as well.

16. Contribute to team meetings

Getting involved in workplace conversations and making your voice heard during meetings allows you to feel like you're contributing to the success of the company. Speak up at different meetings and brainstorming sessions and encourage others to voice their opinions as well. This makes meetings feel more collaborative, which increases the chances of hearing impressive ideas and completing quality group projects.

17. Motivate your team members

There may be days when employees need some motivation or encouragement. Ask if you can help an employee complete a difficult task or encourage them to challenge themselves and improve their skills by stepping out of their comfort zone and tackling a complex project. This reassurance and motivation makes them feel more satisfied and encouraged to push themselves, even on challenging days.

18. Show gratitude to employees

It can feel rewarding to work at an organization that appreciates your contributions and hard work. Adding a simple "thank you" to an email or telling someone you appreciate their work may make them feel more excited to help others in the workplace. It also encourages them to pass this gratitude on to others.

19. Sanitize your work station

A clean environment can make you feel healthier and energized. Every week or two, take a break and sanitize your desk and office space. Wipe down your keyboard to eliminate any germs or bacteria that may grow inside of it. Continue wiping other parts of your office area, like your computer screen and dusty items. Throw any garbage away as well.

20. Use a calendar for upcoming meetings

You can feel much more in control of your work life if you have a calendar filled with any upcoming events and meetings. This helps you complete the daily tasks on your to-do list and schedule them around any other appointments. This also ensures you stay productive and complete all of your work-related items on time. Use a digital calendar on your computer or purchase one in the store. Input your tasks and upcoming schedule in the calendar to help you keep track of upcoming tasks and events.

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