15 Management Tools for a More Productive Workplace (With Tips)

By Indeed Editorial Team

Updated July 13, 2022 | Published April 26, 2021

Updated July 13, 2022

Published April 26, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Managers and leaders in the workplace can use management tools to optimize operations and improve workflow. Management tools range from project organization and communication to scheduling and planning. If you’re a team lead or manager, learning more about management tools and how to implement them can help you increase productivity at work.

In this article, we explain what management tools are, list 15 tools you can use when managing your team, and offer tips for integrating new tools.

What are management tools?

Management tools are programs you can use to organize workflow and coordinate teams. There are many types of management tools that vary in features to accommodate different team sizes and work styles. By using management tools, you can complete tasks faster, track projects, manage your team and plan for future tasks.

Related: 12 Resource Management Tools

15 effective management tools

These are 15 management tools you can implement when leading your team:

1. Celoxis

Celoxis is a management tool you can use to automate workflow and track projects. It includes features like request tracking, resource management, project accounting, portfolio management and collaboration. The collaboration feature allows you to share files, engage in discussions and communicate with clients. The client portal in Celoxis allows you to interact directly with them through the program.

Related: 23 Knowledge Management Tools (Plus Benefits and Definition)

2. Chanty

Chanty is a team communication tool that you can use to organize your team members and facilitate collaboration. Some features in Chanty include 4k video and audio, video calls and shared presentations. You can also use this program to help with project management, as you can create tasks with deadlines and details.

Related: A Definitive Guide to Top Management: Definition and Duties

3. Clarizen

This management tool supports your entire workcycle with features like a comprehensive dashboard and capacity planning resources. You can customize the information in Clarizen by using the flexible user interface and custom templates. The financial management features help you track budgets, review timesheets and assess trends.

Related: How To Be a More Effective Manager: 18 Ways To Improve

4. Filestage

Filestage is a project management tool that focuses on the review and approval process. The program integrates a feedback system that allows stakeholders to add comments and communicate with team members. Some features included with filestage are unlimited file sharing, contextual feedback, version history review, flexible access and unlimited reviewing.

Related: Leadership and Management: Understanding the Differences

5. GanttPRO

GanttPRO is a management tool you can use to review workloads and assign tasks. One working tool allows you to calculate the duration of a project automatically based on your team’s calendar. This can help you gain an understanding of how PTO and days off affect the delivery date for the project. GanttPRO’s board view helps you review all projects and tasks quickly.

Related: 9 Good Management Skills and How To Improve Them

6. Insightly

Insightly is a customer relationship management tool that managers can use to monitor and control customer service. When using Insightly, you can review projects, elevate customer support, centralize customer data and integrate marketing. Some marketing tools included with Insightly allow you to create customer journeys and specify the pipeline.

Related: 6 Tips for Better Career Management

7. Kantata

Previously known as Mavenlink, Kantata is an automation software. Resource management, business intelligence and an automation are all parts of the services Kantata offers to customers. As a manager, you can use the program to maximize margins, create forecasts and balance supply and demand.

Related: Management Skills: Definition and Examples

8. nTask

nTask is a project management software that helps you manage your team, promote collaboration and manage tasks. With features like resource allocation, milestone review, project planning and budgeting, nTask can help leaders organize team workflows. When managing a project or task, you can create dependencies, make subtasks and use budget tracking to ensure you hit deadlines.

Related: What Is Management?

9. Proofhub

This software offers the tools managers can use to organize, plan, deliver and collaborate. The program focuses on helping you increase accountability and team delivery. Some planning tools include Kanban boards, task organization, workflows and role assignment. To organize your team using Proofhub, you can take advantage of the integrated calendar, documents, project templates, notes and forms.

Related: Guide to People Management: Definition, Tips and Skills

10. Proprofs Project

Proprofs Project is a software that allows you to create due dates and encourage discussions between team members. You can manage your team using this program by setting due dates, prioritizing projects and tracking invoices. You can access ProProfs Project from many different devices, making it great for remote teams who require great connectivity.

11. Proworkflow

This management tool allows you to create projects with details like time, communication and tasks. You can create flexible tasks by using different templates for varying projects. Timesheets, reporting and contact tools help you organize your team and ensure each member uses their time well. Proworkflow also comes with an integrated messaging system and email support.

12. Redbooth

Redbooth seeks to help you organize, communicate and visualize while creating and completing tasks. This service offers a mobile-friendly platform that your team members can access and use from many types of devices. Use Kanban boards to plan, track and design projects that create task transparency. This helps to promote responsibility and productivity within the team.

13. Scoro

Scoro is a work management software that you can use to optimize utilization, automate your billing processes, make quoting simple and streamline project completion. This software helps you manage your time by using a holistic time system that shows how changes to the schedule affect the rest of the day. The collaborative platform helps team members communicate and finish tasks together.

14. TeamGantt

A Gantt chart is a set of horizontal lines that demonstrates production, and TeamGantt offers features centered around this idea. When using TeamGantt, you can switch between using Gannt charts, Kanban boards and other organizational methods. TeamGantt aims to help you keep remote teams updated, collaborative and productive.

15. Workzone

Workzone aims to offer a suite of features that are powerful yet simple for teams to integrate and access. Some features within Workzone include the project dashboard, lists, Gantt charts, group calendars and project boards. Workzone also offers security measures to protect your information.

Tips for implementing new management tools in your workplace

Use these tips for implementing new management tools in your workplace to avoid mistakes, confusion and possible resistance:

  • Prepare your team for the change. If the management tool affects staff, announcing its introduction is important in helping prepare your team for its implementation. Be sure all staff know that there may be procedural changes in the workplace.

  • Communicate the benefits to your team. Some people are resistant to change because it requires effort. Explain to the members of your team how implementing this new tool can benefit them so they're more likely to accept the change.

  • Create a clear and actionable plan. Providing guidance is important, as times of modification can lead to confusion and misunderstandings. Create a document clearly explaining the new management tool and make it accessible to all employees.

  • Ask for and consider feedback. You may think the new management tool is performing well, but if your staff are unhappy, it likely isn't. It's important to communicate that you value your team members by asking for and considering their feedback.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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