Examples of Nonverbal Communication in the Workplace

By Indeed Editorial Team

Updated May 16, 2022 | Published December 12, 2019

Updated May 16, 2022

Published December 12, 2019

Many people use nonverbal communication throughout the day to express how they’re feeling and what they’re thinking. Understanding and communicating with others at work is one challenge, but interpreting nonverbal body language can present unique challenges when working remotely. Whether you are working in person or remotely, it is important to know how to communicate with colleagues, supervisors and interviewers using gestures, tone of voice or other nonverbal cues to make your message more effective. In this article, we explain common nonverbal communication examples that can occur in the workplace.

Read more: The Complete Guide To Nonverbal Communication in the Workplace

What is nonverbal communication?

Nonverbal communication sends cues to others using actions rather than words. This can include communication using hand gestures, eye contact, body language, appearance, facial expressions and tone of voice. Nonverbal communication can be one of the strongest forms of communication between coworkers. It can take place in many workplace situations including during meetings, interviews or casual conversations.

Nonverbal communication is a way to express thoughts or emotions without words. People can express happiness, engagement, concern, gratitude and confidence by responding nonverbally.

Related: Types of Nonverbal Communication

Examples of nonverbal communication in the workplace

To help you become more aware of nonverbal communication in the workplace, here are a few examples:

Maintaining proper eye contact

Coworkers will often feel valued and appreciated if they know they’re being heard. You can help them feel this way by making eye contact while they’re speaking. For example, if a coworker approaches you with an idea to increase collaboration in your department, show that you are actively listening by maintaining eye contact and nodding in agreement.

Keeping your eyes on the person you’re speaking with rather than on your computer, paperwork or cell phone lets them know you’re listening to their input. Maintaining eye contact while you’re replying to them also keeps the conversation engaging, and turning your camera on for video chats can build a respectful relationship between coworkers.

Using a positive tone of voice

Though the act of speaking is a part of verbal communication, how you speak can be considered nonverbal communication. Whether you are communicating in person or participating in a video conference call, always be aware of your tone of voice so it reflects your intended message. Maintaining a positive tone while talking with a coworker or supervisor can affect the energy of your whole conversation.

For example, if an employee is giving a presentation proposing a new client engagement plan, an energetic and positive tone can spark enthusiasm for the project. This may increase the level of interest from senior management as they notice the employee express excitement and passion for the project.

Related: How To Communicate Better With Coworkers

Being mindful of personal appearance

The way you present yourself can create an impact greater than words might say. Your workplace appearance such as looking neat and prepared—even if you are in the comfort of your own home office—or keeping a tidy workstation can convey your self-confidence and make a positive impression on coworkers. For example, if you’re hoping to speak with a supervisor to ask for a raise or promotion, you may choose to dress in business attire to showcase your dedication to both the position and professionalism in the workplace.

Standing or sitting with a good posture

The way you stand or sit at work can often display your attitude or attentiveness toward certain situations. Sitting or standing up straight can show you’re engaged in the conversation while also portraying a confident appearance during an interview. Or, if you’re explaining a new idea to your supervisor and want to communicate effectively, you can sit or stand with your shoulders back to convey your confidence and why you believe your idea will benefit the company.

Expressing kindness or professionalism through appropriate touch

Communicating through touch has evolved from the pre-COVID workplace. Even without social-distancing protocols, people have always varied in their comfort levels with touch. Developing your cultural intelligence can be a useful, rapport-building skill in the workplace.

For example, in the U.S., shaking a person’s hand firmly is a way to show respect or that you’re pleased to meet them, whereas that might be misconstrued as a sign of aggression in other cultures. If you sense that it’s appropriate, a slight touch on the arm or pat on the shoulder can also be a way to show your support or encouragement without vocally expressing it.

Displaying courteous facial expressions

As people communicate with you, they will often be anticipating a nonverbal response by watching your facial expressions. Keep in mind, even during a virtual interview, your face can communicate what you’re feeling or thinking without using any words. Smiling, nodding along and using your eyebrows can indicate a positive reaction when having a conversation. For example, if a coworker is telling you about their recent vacation, you can smile and nod along while you listen to show you’re enjoying their story.

Respecting personal space

During one-on-one conversations, you may move closer to a person rather than remain far apart. For example, if you’re sitting down before a meeting with a large group of people and notice a coworker interested in talking, you can get up and sit near them. This shows that you’re interested in having a conversation and want to hear them clearly. Try to make sure you’re allowing enough space to maintain a comfortable environment for both of you.

Using hand gestures to express a feeling

The gestures or positioning of your hands during conversations can convey to others how you’re feeling. If you move your hands to build expression throughout stories, people can become more engaged in what you’re saying.

Hand gestures can also express friendliness or appreciation, like waving to someone from across the room to greet them or giving them a thumbs up to express a job well done after a presentation.

Paying attention to body language

Your overall body language can showcase your feelings during a meeting or while carrying on a conversation. Keeping your arms relaxed at your sides while talking expresses openness and a willingness to listen, whereas crossing your arms in front of you might indicate to others that you’re closed off. You can also express politeness and undistracted attention by leaning forward in your seat.

Your body language can also demonstrate how engaged you are throughout a conversation. For example, if you’re watching a coworker give a presentation and are sitting upright with your arms on the table, this can show you’re engaged in their presentation. Slouching in your seat might imply that you’re disinterested.

Related: 5 Ways To Improve Your Communication in Business and Why It’s Important

Why is nonverbal communication important?

By accurately interpreting the nonverbal cues of your coworkers, you can gain a shared understanding of their feelings, emotions and attitudes toward certain situations. Your ability to communicate with shared meaning can encourage collaboration with team members, which may boost productivity, enhance engagement and strengthen your cultural competence.

Being aware of your own communication strategies can also help you convey your feelings on various subject matters or situations. It can also help you exude confidence when talking with supervisors or express empathy when listening to a coworker.

Related: Communications Skills for Career Success

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