11 Online Calendar Apps To Organize Your Work Schedule

By Indeed Editorial Team

Published April 2, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Using a calendar can allow you to manage your time throughout your workday. Consider downloading an online calendar app to build and customize your schedule and make it accessible from multiple devices. Exploring the features of calendar software can help you select a tool that's easy for you to use and fits your budget. In this article, we state the significance of online calendar apps and list 11 apps to consider using to fulfill your scheduling needs.

Why use online calendar apps?

Online calendars are useful for organizing your work tasks and displaying them on digital interfaces. You can keep track of important deadlines and monitor how much time you're spending on every assignment. The checklists enable you to prioritize tasks and determine your progress toward your goals.

Calendar software can also make it easier to collaborate with members of your team. The apps can synchronize your schedule with your coworkers' schedule, informing you of when they're available to consult with you and when you can expect to receive tasks or feedback. By downloading the calendar apps on your mobile device, you can stay connected to your agenda even when you're out of the office.

11 online calendar apps

Here's a list of online calendar apps:

1. Calendly

Calendly can be beneficial if you often host meetings with coworkers and clients. You can enter the times and dates you're available on the calendar, and the intervals show how long you want the meetings to last. After distributing the link to your calendar, your colleagues can select intervals that align with their schedules, and they can opt to receive confirmation and reminder emails about the details of the meetings. Calendly also displays the details according to the time zone the participants are in, which informs both parties of when to attend.

2. Todoist

Todoist is a platform that can help you interpret a busy schedule. You can enter all the assignments you want to complete on a given workday. The app can enable you to highlight tasks with urgent deadlines and show you which tasks you have left on your schedule as the day progresses. If you're collaborating on a project with a list of objectives, you and your teammate can share a checklist in Todoist to see your progress and guide your next steps. The software is available online and compatible with mobile devices, such as smartphones and tablets.

3. Teamup

Stay informed about activities in the workplace by sharing a calendar in Teamup. The platform allows you and your coworkers to add meetings and tasks to the schedule that's visible to everyone on the team. You can also customize the calendar with colors to distinguish between assignments. For example, for the holiday season, you can assign red to signify the dates your teammates plan to be out of the office and assign green to the dates your teammates plan to attend an annual assembly meeting.

Related: 5 Tips for Creating an Effective Team Calendar

4. Asana

Asana coordinates the agenda for work projects. Using the calendar, you can note when you want to accomplish every objective and schedule check-in meetings with your teammates to discuss progress. The calendar is also shareable, granting access to your coworkers so they can express their thoughts on your plans for the projects. When the original timeline evolves, you can use Asana to apply and raise awareness about changes.

5. Teamweek

Consider using Teamweek when you're working with employees on a group assignment. The calendar can make it easier to prioritize frequent communication with your teammates. You can add colors to the schedule to categorize tasks and monitor the timeline of the project to ensure the team is working toward its goals. The shared schedule can also enable you to monitor which team member is responsible for what task, which can keep everyone accountable for their responsibilities.

6. Friday

Synchronize your work agenda with your free time plans by using a calendar in Friday. The program integrates schedules from other platforms, such as Todoist, and displays them on a single screen. You can see everything you have planned on a day, regardless if it takes place during work hours. Combining schedules can be useful if you plan to run personal errands in between your work activities. You can also take notes about your schedule within the platform.

Related: How To Effectively Manage an Executive Calendar

7. Any.do

Any.do presents a dashboard that includes a schedule of your workday, a checklist of items you want to complete and an agenda of how you plan to complete them. You can manipulate tasks on the dashboard to differentiate the ones you've completed and ones you still have yet to do. The program allows you to adapt to changes in your schedule, where you can edit the calendar to show new dates and times, and you can list items that are priorities for you.

8. SavvyCal

SavvyCal can enable you and your colleagues to agree on a date and time for a conference call. The calendar shows when you have free time in your schedule, helping your teammates identify an appropriate time to confirm a meeting time. You can set up blocks on times when you're unavailable to avoid interfering with other work assignments. The platform can also send links to the professionals you plan to meet with so they can view your schedule for themselves.

Related: How To Create an "Add to Calendar" Link in an Email

9. Zoho Calendar

Download Zoho Calendar on your smartphone to maintain access to your work schedule. The calendars are shareable, so your coworkers can see the tasks you have planned and when you're available to meet with them. You can choose between public or private settings and coordinate events that all your team members can plan to attend. There's also the option to approve appointments when your colleagues add them to your schedule, which helps you keep track of new meetings and tasks.

10. Microsoft Outlook Calendar

Microsoft Outlook Calendar is available to employees who use Microsoft Office Suite. Its calendar is customizable, offering options to alter the theme, color scheme and time zone. You can outline your assignments for your workweek and organize the emails you receive into categories. The platform also provides spaces to add notes to your schedule and develop a list of professionals you can contact to guide you through your work tasks. You can download the app on your phone or tablet and access the calendar from your smartwatch.

Read more: How To Share an Outlook Calendar

11. Thunderbird Lightning Calendar

Thunderbird Lightning Calendar is compatible with multiple operating systems, including Linux. It features tabs for your work schedule, email inbox and to-do list, helping you stay productive and facilitate conversations with your coworkers. The platform provides an overview of your workday so you know what to expect before you conquer your agenda. You can also use the search feature to find previous tasks or events that you noted on your calendar.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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