How To Write a Resignation Letter for Family Reasons
By Indeed Editorial Team
Updated October 17, 2022
Published February 25, 2020
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
You may write a resignation letter if you're resigning from a role for family reasons. It's helpful for your resignation letter to be professional and factual, and it's unnecessary to include too much detail about the circumstances of your departure. Understanding how to write this letter may help you craft a well-written statement and allow you to leave your position on good terms with your employer.
In this article, we discuss when to write a resignation letter for family reasons, share how to write one in six steps and provide a template and a sample.
When to write a resignation letter
There are plenty of reasons you might resign from a role to manage a family situation. Whether it's caring for a family member with an illness or spending time away to support a loved one, write your resignation letter to present yourself professionally. You may use your letter to make it clear your reasons for resigning have nothing to do with the job or the business but rather circumstance beyond your control. This can help you leave on a positive note, making it easier to maintain an excellent reputation among employers.
It's essential to maintain a professional and positive relationship with your employer. Try to speak to your manager in person before submitting your letter to discuss your reasons for leaving in further detail, if possible. If you have this conversation, you can refer to it in your letter. Alternatively, if you prefer not to share too much detail, use general terms such as family reasons or caring commitments.
How to write a resignation letter for family reasons
Here are six steps you can follow to write your resignation letter for family reasons:
1. Start with a direct opener
Begin your letter by stating you plan to leave your position and give a date you intend to be your final day. Your manager may need this to plan on how to allocate your workload or begin the job search to find your replacement. If your circumstance requires you to leave without giving much notice, discuss this with your manager, if possible, before putting it in your letter. If you can't give more notice, offer to mitigate the inconvenience in any way you deem appropriate.
2. Provide the details you're comfortable sharing
Specifying why leaving has to do with family obligations and not your position can help maintain your privacy in the resignation letter. You may wish to use vague terminology in your letter if you're comfortable. If you have had a conversation with your manager earlier, you can refer to it in your letter rather than a written explanation.
3. Maintain a professional tone
Keep your tone professional despite your current emotions. While a family crisis can be stressful, it's beneficial for your resignation letter to remain factual and concise. Often, your company may keep your resignation letter in your staff file and refer to it if you seek a future reference. Try to keep the details brief and the content positive.
4. Indicate how you plan to help your employer prepare before you leave
Add details about your workload, what you expect to have completed and any files or notes you're expecting to leave for your team or successor. Even if your circumstances mean having to leave suddenly or on short notice, offer to help with the transition to a new staff member if possible. You may also be in a position to make yourself available to answer questions, complete a handover or meet with your successor. Be realistic about what you can offer and ensure you can follow through if you agree to help.
5. End on a positive note
Include some positive comments about your time with your employer. Mention how much you've enjoyed working there and wish your team or department the best. This can help you solidify a good relationship with your employer, making it easier to return to the same employer in the future.
Additionally, end the letter with a closing salutation and your signature and title. Some closing salutations you may use include:
6. Proofread your document
Before submitting your letter, it's essential to proofread it. Reviewing your document before giving it to your employer can help you find and resolve writing errors, such as typos or grammar mistakes. An error-free letter can help display yourself professionally and maintain your professional relationship with the company. For example, if you choose to return to the workforce later, you may have a better chance of asking your former employer for a reference letter if you provided excellent work for them, including a professional parting letter.
Template for a resignation letter for family reasons
Here's a template you can use to create a clear and professional resignation letter:
Dear [manager's name],
[State your reason for leaving and the date of your expected last day.]
[Details about what you expect to do during your notice period. Include anything you can hand over to a colleague or successor and offer to train a new employee if there's enough time.]
[Thank your employer for the positive experiences you've had with them.]
Example resignation letter for family reasons
Here's an example of what your letter may resemble when you're finished writing:
2435 Creekside Drive Almont, Michigan 48003
September 13, 2022
Dear Ms. Begum,
I'm sorry to inform you that, for family reasons, I'm resigning from my role as the senior account administrator for Boar Enterprises. My last day is two weeks from Friday, September 30. By this time, I expect to have processed all outstanding invoicing and filing. I also plan to have created a spreadsheet of work to give to my successor. Additionally, I have prepared extensive notes on the upcoming software update, which the rest of the team can access.
I'm available by phone and email if any questions arise. I can come in for a handover session if required to make the transition smoother.
If the demands on my time were not so pressing, I wouldn't even consider leaving Boar Enterprises. I have thoroughly enjoyed my time here and appreciate the opportunities for career growth and development. I wish you all the best for the future.
I apologize for any inconvenience caused by my departure, and I plan to do whatever I can to make the transition easier for the team in my absence.
Senior account administrator
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