How to Write a Resignation Letter for Family Reasons (With Template and Example)

By Indeed Editorial Team

April 9, 2021

If you have to resign from your job for family reasons, you might need a resignation letter that helps you leave on a positive note. Your resignation letter should be professional and factual, and there's no need to include too much detail about the circumstances of your departure. It can be helpful to look at examples of resignation letters for this situation if you want to leave your position on good terms with your employer.

In this article, we explain how to write a resignation letter for family reasons and provide an example.

When should you write a resignation letter for family reasons?

There are plenty of reasons that you might find yourself having to resign from your role to manage a family situation. Whether you need to care for a family member with an illness or spend time away from home to support a loved one, your resignation letter needs to present you in the best manner possible.

If you're resigning from a job for family reasons, you should still maintain a professional and positive relationship with your employer. If you can, try to speak to your manager in person before handing over your letter to talk about your reasons for leaving in more detail. If you want to refer to that conversation in your letter, then you can mention it. If you would prefer not to go into too much detail with anyone, you can use a term such as "family reasons" or "caring commitments."

You may want to use your resignation letter to make it clear that your reasons for resigning are nothing to do with the job or the business. This can help you leave on a positive note, which can make it easier to maintain a good reputation among employers in your industry.

Related: Formatting a Resignation Letter: Tips and Examples

How to write a resignation letter sample for family reasons

When writing a resignation letter for family reasons, make sure that you have included all the information needed to keep your employer properly informed. To write a clear letter, you can follow these steps:

  1. Start with a clear opener.

  2. Provide only the details you're comfortable sharing.

  3. Maintain a professional tone.

  4. Indicate how you'll help your employer prepare before you leave.

  5. Close on a positive note.

1. Start with a clear opener

Begin by stating that you will be leaving your position and give a date that you intend to be your final day of work. Your manager will need this to plan on how to allocate your workload. If you need to leave without giving much notice, then you should try to discuss this with your manager if possible before putting it in your letter. If you aren't able to give more notice, offer to mitigate the inconvenience in any way that you deem appropriate.

2. Provide only the details you're comfortable sharing

As long as you specify that your reasons for leaving have to do with family obligations and not your position, you can maintain a certain degree of privacy in your resignation letter. You may wish to use vague terminology in your letter, but if you have had a conversation with your manager earlier, then you can refer to that in your letter by way of explanation.

Related: 8 Common Exit Interview Questions With Sample Answers

3. Maintain a professional tone

Keep your tone professional no matter how you're currently feeling. While a family crisis can be stressful, your resignation letter should remain factual and concise. Your resignation letter will be kept in your staff file and may be referred to if you seek a reference in the future, so make sure you keep the details brief and the content positive.

4. Indicate how you'll help your employer prepare before you leave

You can add any details about your workload, what you expect to have completed and any files or notes that you are expecting to leave for your team or successor. Even if your circumstances mean having to leave suddenly or on short notice, you might want to offer to help with the transition to a new member of staff if possible. You may also be in a position to make yourself available to answer questions, complete a handover or meet with your successor. Be realistic about what you can offer and ensure that you can follow through if you do agree to help out.

Related: How to Give Two Weeks Notice (with Examples)

5. Close on a positive note

You may want to include some positive comments about your time with your employer, mentioning how much you have enjoyed working there and how you wish your team or department the best in the future. This can help you solidify a good relationship with your employer, which may make it easier to return to the same employer in the future.

Writing a letter of resignation can be easy when you have some ideas and inspiration to help guide you. Your letter can be short and factual so long as you include everything you need to in it.

Resignation letter template

You can use this template to create a clear and professional resignation letter.

[Manager's name]
[Employer's name]
[Employer's address]


Dear [manager's name],

[Reason for leaving and date of expected last day]

[Details about what you expect to do during your notice period and anything you can hand over to a colleague or successor]

[A paragraph thanking your employer for the positive experiences you've had with them]


[Your name]

Download Resignation Letter Template
To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

Resignation letter example

Farrah Begum
Westcourt Industries Ltd
2435 Creekside Drive Almont, Michigan 48003

November 3, 2019

Dear Ms. Begum,

I am sorry to have to inform you that, for family reasons, I am resigning from my role as senior accounts administrator with Westcourt Industries. My last day will be next Friday, November 15, by which time I expect to have processed all outstanding invoicing and filing and created a spreadsheet of work to be handed over to my successor. I have also prepared extensive notes on the upcoming software update, which the rest of the team has access to.

I will be available by phone and email if any questions arise and will be able to come in for a handover session if required to make the transition smoother.

As we discussed, I am very sorry to be leaving Westcourt Industries and would not even consider moving on were the demands on my time not so pressing. I have thoroughly enjoyed my time here and appreciated the opportunities for career growth and development that have allowed me to progress. I will miss all my colleagues, and I wish you all the best for the future.

I apologize for any inconvenience caused by my departure, and I will do whatever I can to make things easier for the team in my absence.

Yours sincerely,

Natasha Plesch

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