How To Write a Thank You Letter for a Promotion in 7 Steps

By Jennifer Herrity

Updated July 28, 2022 | Published December 7, 2020

Updated July 28, 2022

Published December 7, 2020

Jennifer Herrity is a career coach at Indeed who has worked with job seekers from various industries over the last 12 years. She creates resources to help people navigate career challenges with tools and techniques she has refined through practical experience.

Related: How to Ask for a Promotion and Level Up in Your Career

Sinead will let you know the 6 steps to asking for a promotion, from negotiating your salary to figuring out if it's even the right time to ask.

When you get a promotion at work, it's important to consider who helped you get there and then find a way to acknowledge their support. Writing a thanks letter shows your gratitude and appreciation to both your manager and your company.

In this article, we explain what a thank you letter for a promotion is, list the steps for writing one, provide you with tips for writing it, list what to include, and provide a template and a few of examples for guidance.

What is a thanks letter for a promotion?

A thank you letter for a promotion is a document that expresses your gratitude and appreciation for a promotion you receive at work. Since a promotion comes with more opportunities for growth and a potentially higher salary, it's polite to send a thank you letter to those involved with your promotion. You can send thanks to your employer, manager, mentor or anyone else who supported your promotion, approved it or helped you receive it. It acknowledges their support and thanks them for the role they played in your professional development.

Related: How To Ask for a Promotion

Why should you write a thanks letter for a promotion?

Writing a thanks letter for a promotion come with many benefits. Knowing the impact your letter can have will help you decide whether you want to send thanks to the person who helped you receive the promotion. Reasons for sending a thank you letter include:

  • Your manager may remember it. Since most people don't spend much time writing handwritten notes or letters, your boss will likely remember your letter. Therefore, a note of appreciation makes an impact on them, and they'll be more likely to support you again in the future.

  • Shows your gratitude. As expected, writing a thanks letter shows your appreciation to the person who gave you the promotion or who helped you achieve this milestone. Thanking them makes them feel good knowing they made a small contribution to your success.

  • It's polite. While you don't necessarily need to write a thank you note for your promotion, it's commendable and conveys your humbleness. Sending a handwritten note, in particular, shows you took the time and effort which doesn't go unnoticed.

Related: Guide To Thank You Notes

Who should you thank for your promotion?

When you write a thanks letter for your promotion, it's best to thank your direct manager or supervisor as they're more likely involved with your success. Consider other senior leaders who have played an active role in your development and growth as an employee or anyone who has supported you or approved your promotion.

You may also have a mentor you don't report to or who's outside of your company who you may want to thank. Overall, make sure to thank anyone who has played a part in your recent success and helped you achieve your promotion.

How to write a thanks letter for a promotion

When you write a thanks letter for a promotion, you need to follow a certain format and word it in a way that shows your genuine appreciation. Keep your letter short and to the point, but make sure to emphasize your gratitude. Use these steps to write a thanks letter for a promotion:

1. Include a greeting

At the top of your letter, write a greeting such as "Dear," followed by Mr., Ms. or Miss and the recipient's last name.

2. Thank them for the promotion or their support

In the opening sentence, state the reason for your letter. For example, say that you're writing to thank them for the promotion, their support that led to the promotion or advocating for you to get the promotion.

3. Express your gratitude and enthusiasm

Write a few sentences that explain your appreciation for what they did to help you get the promotion or for approving your promotion. You should also include a sentence that states your excitement for this opportunity.

4. Include examples

Consider using specific examples of how the recipient helped you receive the promotion. For example, they may have advocated on your behalf or helped you improve your skills. This allows you to personalize your letter instead of sending the same generic thanks letter to each recipient.

5. Assure your boss that you won't disappoint them

Let the recipient know that you plan to continue working to the best of your abilities with your new position. Assure them that you won't disappoint them and that you hope to continue giving them a reason to trust in you and your abilities.

6. Reiterate your appreciation

At the end of your letter, briefly reiterate your gratitude for their help. This helps remind them of the reason for your letter and helps ensure that your message is well-received.

7. Include a signoff

Below your last paragraph, include an appropriate signoff such as "Respectfully" or "Sincerely," followed by your first and last name. This lets the recipient know who sent the letter.

Related: How To Write a Promotion Request Letter

Tips for writing a thanks letter for a promotion

Before you send your letter, look for ways to improve it. Read it over and look for ways to better express your sentiments. Use these tips to help you write your thanks letter for your promotion:

  • Be timely. Send your letter between one to two days of receiving your promotion. This adds to your genuine appreciation for the promotion and shows the recipient that your letter wasn't an afterthought.

  • Personalize your letter. Instead of using the same general words for every letter you write, include examples of the person's contribution to your success. For example, if you plan to write a thanks letter to both your manager and your mentor, they likely supported you in different ways. Include specific examples of how they contributed to your success.

  • Keep it professional. When writing your letter, be sure to maintain a professional tone. Avoid language or phrases that may make it informal or uncomfortable.

  • Make it concise. Keep your letter short and to the point. Choose something you're most grateful for and focus on that. Express your gratitude briefly while still ensuring the recipient understands what you're trying to say.

  • Read it over. Before you send off your thank-you letter, read it over and correct any grammatical or spelling errors you find. Correcting these errors shows your attention to detail and professionalism.

What not to include

While your thank you letter needs to express your gratitude, it's important to avoid including certain things as you write. Some things can minimize your letter's effectiveness and undermine your professionalism. Here's what not to include in a thanks letter for a promotion:

  • Specific dollar amounts: If your promotion came with a raise, avoid including an actual dollar amount or percentage in the event someone else sees your letter. This lack of information ensures your raise remains confidential which is important should a colleague or teammate come across your letter.

  • Thanks for your own accomplishment: Make sure you know the difference between acknowledging the contribution someone made to your success and owning your accomplishments. Only thank the letter's recipient for the contributions they made to your success rather than expressing your gratitude for things you accomplished on your own.

  • False gratitude: Avoid coming off as insincere as this can show you're just looking at the letter as a formality and writing it without any real sentiment. If you don't come off as genuine and your recipient can tell that you're only writing to them out of obligation, your letter may seem inauthentic and may not be as well received as you hoped.

Related: How To Congratulate a Coworker on a Promotion (With Tips)

Template

When writing a thank you letter for a promotion, it's important to follow a certain format. This ensures you include everything you wanted to and helps maintain the flow of your letter. Use this template to help you format a thank you letter for a promotion:

Dear [Mr./Mrs./Ms./Miss] [last name],

I wanted to thank you for my recent promotion to [new job title] and let you know how much I appreciate your support. It's such a great opportunity that I've looked forward to for some time and I'm grateful for your confidence in my abilities.

I'm grateful for [something specific they did that helped you get the promotion]. You've helped me [list of ways your manager has helped you]. I look forward to [something you'll be doing in your new role] with this new position.

Thanks again for your help. I'm truly grateful for your support.

Sincerely,

[Your first name] [your last name]

Examples

Use these examples of a thanks letter for a promotion to help guide your writing:

Example 1

Dear Ms. James,

I want to extend my sincerest thank you for my recent promotion to senior writer and let you know how much I appreciate your support. I'm honored to serve in this capacity. Your confidence in my abilities means a great deal to me.

Your direction and frank advice have significantly helped with my professional growth. You've helped me develop my strengths and increase both my efficiency and overall productivity. I look forward to the new challenges and opportunities this new position provides.

Thanks again for your help and support. I promise to work hard to maintain your confidence and trust in me.

Sincerely,

Kennedy Johnson

Example 2

Dear Mr. Chase,

I wanted to express my gratitude for my promotion to senior web developer. I truly value your support and constant encouragement. It's been a pleasure to learn from you and grow under your leadership. Your confidence in my abilities means a great deal to me and I'm thankful for the opportunity to work in this capacity.

Your feedback and guidance have significantly helped me grow my skills and overall professional development. Thanks to your direction and support, I've been able to maximize my efficiency in the workplace. I look forward to the new challenges and opportunities this new position presents and can't wait to get started.

Thank you once again for your support and this incredible opportunity. I'm truly grateful for the chance to work for this company in this capacity. I'll do my best to exceed your expectations of me.

Respectfully,

Connor Henley

Example 3

Dear Mr. Adams,

I want to thank you for my promotion to senior graphic designer. I'm grateful for the opportunity to advance my skills and grow with this company. I remain dedicated to helping this company succeed and I'm immensely appreciative that you've invested in me.

Your optimism has shaped my attitude and your support has helped guide my professional development. I look forward to the new challenges and opportunities this new position presents and can't wait to get started.

Thank you again for your support and the opportunity to work at a more senior level. I look forward to getting started and feel extremely motivated and encouraged by your confidence in my abilities and continued support. I promise I won't let you down.

Respectfully,

Corrine Smith

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