12 Different Types of Business Meetings
By Indeed Editorial Team
Published April 2, 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Companies use many types of meetings to conduct various operations. Meetings can help you do things like facilitate communications, discuss priorities and announce significant changes to the company. Understanding how to use different meetings can help you become a stronger leader, as it can help you communicate with your team. In this article, we discuss the different types of meetings and provide advice on how to lead them.
12 types of business meetings
Here are 12 different business meetings and advice to help you plan them:
1. Status meetings
A status meeting usually involves discussing an ongoing project. This meeting can take place at different levels. For example, managers might get together and discuss the progress of their teams related to the completion of different project tasks. This meeting can occur at the team level, too, as each member might provide an update on their progress to each other and their managers.
With a status meeting, it's best to have a set agenda. Each person should be able to provide updates regarding the project and come prepared to ask and answer questions. These meetings can vary in time, depending on the scale of the project and the number of members present.
2. Solution meetings
A solution meeting focuses on finding a solution to a specific issue or to discuss a challenge the team is facing. For example, perhaps a client is upset about the deliverables they've received. A solution meeting might focus on what the company can do to correct the situation. A solution meeting might also focus on an internal conflict. For example, perhaps there is an issue between the sales and marketing team regarding the creation of marketing materials. This meeting might focus on ensuring the marketing team has time to meet the order so the sales team gets what it needs.
When conducting a solution meeting, focus on the issue that caused the meeting. Be sure to hear everyone's point of view and address everyone's opinion. If you conduct such a meeting, act as a mediator between the groups and guide them to a potential solution.
3. Strategy meetings
A strategy meeting can help your team develop a plan to achieve a specific goal. A strategy meeting might address a long-term goal, such as achieving yearly budget revenue goals, or short-term goal, such as successfully gaining a big client. If the goal is a long-term project or an end-of-year goal, there might be a series of status meetings throughout the year to check on progress.
In general, a strategy meeting focuses on the goal you've set. Many managers might send out an email to the attendees outlining what they want to accomplish in the meeting and ask people to bring ideas. This way, people arrive prepared with different perspectives, and the meeting is more productive.
4. Innovation meetings
An innovation meeting might seek to improve a process within the company, such as changing workflow and altering weekly deadlines to make employees more productive. Another use of innovation meetings might be to consider new technology or tools that team members believe would be beneficial.
An innovation meeting agenda might be more general unless someone has brought up a specific innovation they want to focus on, such as a technology upgrade. These meetings can also be company wide so that you can solicit feedback from everyone. Innovation meetings usually involve a level of brainstorming and often involve open-ended questions such as, "What should we start doing?" or "What should we stop doing?"
5. Team-building meetings
A team-building meeting is helpful if you want to foster bonds between team members who may not know each other that well. A team-building meeting might encourage team members to voice positive feedback regarding others. Sometimes these meetings might seek to resolve differences between team members and, in doing so, improve their relationship.
Team-building meetings are typically more focused and formal, so many companies may opt to conduct team-building through fun activities. For example, some companies might have a weekly trivia contest where the winning team receives a prize. During the holidays, some companies have holiday-themed activities. If you want to plan some team-building exercises, it might be good to discuss your goals with your manager or human resources department.
6. All-hands meeting
An all-hands meeting usually involves all the employees of the company. Some companies use these meetings yearly to discuss the state of the company, answer employee questions and provide employees with new goals for the upcoming year. Sometimes an all-hands meeting occurs because of major development, such as the company's sale or the acquisition of another company. In general, upper-level company executives and human resources organize all-hands meetings, usually including an agenda and a question-and-answer section.
7. One-on-one meetings
A one-on-one meeting is usually between two people, such as a manager and someone they supervise. Often, a manager schedules a one-on-one meeting on a weekly or monthly basis. Usually, at a one-on-one meeting, the manager will discuss the employee's performance.
The manager might praise aspects of the person's performance and also discuss areas where they could improve. The one-on-one also is a chance for the employee to provide feedback, raise areas of concern or discuss things that their manager does particularly well. managers begin the meeting with a few talking points and then allow the conversation to progress from there.
8. Informational meetings
Informational meetings might announce a new policy or work approach. Informational meetings tend to focus on only a couple of points of information. The goal of the informational meeting is to deliver critical information to employees. Sometimes an informational meeting might involve training employees to use a new reporting system or showing employees how to file a report.
When conducting an informational meeting, it helps to have a presentation ready, with slides and supporting information. Remember to also leave time for questions as you want to make sure the information you deliver reaches the intended audience. Sometimes, with an informational meeting, you might have someone with more technical expertise, such as an IT person, present in case any issues arise during the presentation.
9. Change meetings
A change meeting involves announcing a significant change within the company. For example, perhaps two departments will merge, changing the duties of both. This meeting might explore why the merger is happening, how the reporting structure changes and any new responsibilities for employees. It's a good idea to involve all of those affected by the change. This allows you to discuss the changes with everyone involved at one time. The meeting also can provide a chance for employees to ask questions and voice their opinions regarding the change.
10. Initiative meetings
A new initiative meeting often involves rolling out a piece of new technology. This meeting might be a live demonstration of the new technology and how it operates or about a new product. Often, an initiative rollout might involve a series of meetings. You might deliver the first meeting as a broad demonstration to a larger group, followed by more targeted trainings in smaller groups.
Generally, these meetings focus on the subject and employees' different roles as part of the initiative. A presentation can help you deliver the initiative in simple terms, allowing you to emphasize the roles of different employees. For example, your presentation might include a timeline of the rollout and information about task completion.
11. Regular meetings
A regular meeting is a general meeting that is held routinely by a team or a group of managers. Sometimes, a regular meeting is used to encourage communication across different departments. Other times, a regular meeting might map out coming projects. On the team level, a manager might meet regularly to help set priorities or emphasize elements of the team's responsibilities.
Regular meetings might have a set agenda in which individuals deliver routine reports. The agenda might not be much more than the person's name with the report they regularly deliver. The agenda also usually includes items for discussion or opportunities for team members to raise matters as part of the brainstorming process.
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