13 Workload Management Tools for Team Success

By Indeed Editorial Team

Published April 14, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Many office teams find it challenging to effectively manage large workloads and meet deadlines. Fortunately, there are now many software tools for workload management. If you want to improve your workload management, it may be helpful to learn more about these tools and how they can improve your work experience. In this article, we explain what workload management is, describe workload management tools, list 13 of these tools and provide some tips for implementing them in your workplace.

Related: How To Start Managing Team Workload Effectively (Plus Tips)

What is workload management?

Workload management is the process of organizing company tasks and directing them towards achieving company goals. It can help distribute tasks evenly, ensure employees use resources effectively, increase communication and lessen the time required to complete projects. There are a variety of ways to implement workload management, and many companies now use a range of software tools.

Related: How To Create a Team Workload Management Template in Excel

What are workload management tools?

Workload management tools are products that help companies organize and direct their employee's tasks. These tools are often software platforms that facilitate communication, distribute resources, increase productivity and track progress toward goals. They can also help teams prioritize their most important tasks, meet deadlines, integrate remote employees and avoid burnout.

Related: How To Create a Workload Management Template in 9 Steps

13 workload management tools

These are 13 popular workplace management tools for office teams:

1. Teamwork

Teamwork is a popular project management software that provides a powerful set of tools for organizing workloads. the platform gives users the ability to track progress and resource usage and keep staff accountable using simple dashboards. It also includes time tracking, portfolio management, invoicing, customer support and other customizable features. The Teamwork platform has the ability to scale up based on a business' needs and can integrate with other common software platforms.

2. ClickUp

ClickUp is a workplace management platform that allows companies to create a remote or hybrid-friendly work environment. Employees and managers can access ClickUp from anywhere on their devices and it gives them the ability to track work progress, collaborate on projects, set priorities, share data, set reminders and goals and create collaborative documents. ClickUp also integrates with common messaging and conferencing platforms and provides customer support and user training.

3. Slack

Slack is a popular workplace management platform that gives users the ability to communicate, manage projects and organize workflows remotely. Slack offers features such as messaging, voice and video calls, dedicated communication channels, data management, file sharing and a workflow builder that can automate routine tasks. It also allows users to integrate Slack with other common platforms and to collaborate with employees in other companies.

4. monday.com

monday.com is a workplace OS that provides users with several tools for streamlining company processes. The program integrates with more than 40 other software platforms and provides services such as resource allocation, workload management, marketing, HR and recruitment tools and IT help. monday.com also allows company leaders to track metrics, KPIs and budgets.

Related: How To Conduct Workload Planning for Teams (With Tips)

5. Wrike

Wrike is a project management platform that provides users with a highly customizable experience that they can scale to match their operations. It provides dashboards, calendars, file sharing, organizational tools, budget and resource tracking, workflow templates and custom request forms. It also includes automation and collaboration features and integration with a wide range of other business services.

6. Trello

Trello is an organizational, and project management application for business. It allows employees to build Trello boards that use lists and cards to organize workflows. These tools allow teams to collaborate, manage their time, create timelines, track statistics, assign tasks and receive and monitor feedback. The platform also offers automation for routine tasks and integration with a wide range of other applications.

7. ProofHub

ProofHub is a popular web-based project management platform that integrates with many common business applications. It allows users to plan projects, set deadlines, assign and track tasks, visualize workflows and assign roles to employees within the business. It also has file sharing features to increase access to important data, time tracking and feedback tools.

8. Asana

Asana is a workload management application that gives businesses access to a wide variety of helpful features. It allows users to build project plans, track product launches and marketing campaigns, track tasks, set deadlines, scales processes, onboard customers and streamline sales operations. Asana also helps companies manage remote teams, schedule meetings and improve HR workflows.

Related: How To Effectively Handle a Heavy Workload

9. Jira

Jira is an issue and project tracking platform designed for software teams. It allows teams to create user stories, plan projects, distribute tasks, track work progress and release products and updates. It also integrates with many common business applications, provides extensive security features and allows users to scale their operations as they grow.

10. Podio

Podio is a workplace collaboration tool that allows users to streamline their processes and reach their goals more effectively. The platform offers customizability, in-depth administration capabilities and the ability to collaborate with freelancers and others outside the company. Podio's features include an integrated chat, automated workflows, personalized dashboards, project management tools, shared calendars and data collection and visualization abilities.

11. Toggl Plan

Toggl Plan is a workload management tool that offers users many useful features in an accessible interface. It specializes in serving small teams and can help them plan and allocate resources, manage daily tasks and plan and track company projects. Toggl Plan also provides a powerful platform for facilitating remote work.

12. Accelo

Accelo is a cloud-based platform for managing client work. It provides users with tools for streamlining sales, managing billing, collecting and analyzing business data and providing customer service. Accelo also includes tools for workload management that can help businesses deliver value while remaining within their time and budget limits. The platform has users in many industries, including marketing, accounting, consulting, engineering, information technology and others.

13. Easynote

Easynote is a platform that aims to deliver an easy-to-use project management experience for clients. It allows users to plan and track their projects, collaborate remotely, share files, import data from other apps and modify their interface to suit their business. Easynote is suitable for companies of any size and has users across multiple industries, including construction, manufacturing and information technology.

Tips for workload management

Here are several tips to help you manage your team's workload:

  • Understand your team: One of the first steps in workload management is getting to know your team and how they work best. It may be helpful to get feedback from coworkers to find out what their strengths are, what work styles they have, what they struggle with and how they want to improve.

  • Divide jobs into smaller tasks: When working on complex or long-term projects, it's often helpful to divide each phase into smaller tasks. This can help you and your coworkers track your progress, meet your goals and feel a sense of satisfaction in your work.

  • Decide on your priorities: Before beginning a new project, it's often best to determine what your priorities are at every stage. This can help you and your team remain focused and dedicate resources to your most important tasks.

  • Use automation: Most companies require their employees to complete simple, repetitive tasks as part of their daily operations. They can increase productivity and decrease employee workloads by using software tools that automate these processes.

  • Analyze your resources: Effective use of resources can help you and your coworkers avoid missing deadlines and losing productivity. Consider using a tool that allows you to track your use and supply of resources like data, time, labor and material.

  • Collect data: Data is an increasingly important part of business, and it can help companies analyze every part of their operations to identify successes and challenges. Consider using a workload management tool that allows you to track and analyze important business metrics and KPIs.

  • Avoid burnout: Some employees may take on more work than others or may find it challenging to find time away from work. You can help these employees avoid burnout by ensuring that all staff members share tasks equally and that all receive breaks and vacation time.

Please note that none of the companies listed above are affiliated with Indeed.

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