How To Know the Best Time To Send a Resume to Hiring Managers

By Indeed Editorial Team

Published August 25, 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

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Resumes are a valuable part of job searches because they show hiring managers the qualifications you have that make you an appealing candidate. There are many elements to consider when sending a resume, like what format to put it in, which font to use and how much experience to include. It's also important to understand what time of day and day of the week is best to send your application materials, so hiring managers have a greater chance of viewing and appreciating them.

In this article, we discuss how to know when the best time to send a resume to employers is and provide tips for deciding when to submit your resume.

What is the best time to send a resume?

The best time to send a resume depends on different aspects of the hiring manager's workweek and availability. Often, the best time to send your resume is when the hiring manager is attentive, relaxed and has few distractions from their work. Since each person's workweek and day may differ slightly, there are various factors to consider when trying to learn when to engage with a manager at a certain job.

For example, the hours of that job may change when your recipient can respond, and the business of their job during different days can affect their attention. However, there are a few elements that are typically true across many industries and job roles, like the fact that people are typically more responsive early in their workday.

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How to decide the best time to send a resume

To help you understand the best time to send a resume to potential employers, follow these steps:

1. Consider the day of the week

Earlier in the workweek is typically when managers may be most receptive to incoming applications, so sending your resume on Sunday evening or early Monday morning may increase the chances of it getting noticed. However, it's also a good idea to submit your resume during days of the week with fewer meetings and distractions. Sending your application materials on Tuesday, Wednesday or Thursday can be useful because the workweek may have fewer distractions on these days and hiring managers may have settled into their typical duties.

Most often, Fridays are more for hiring managers to focus on the next workweek, so it's usually better to send your resume before Friday to ensure it doesn't get lost or forgotten over the weekend. However, some jobs start and end the workweek on days other than Monday and Friday, so consider these differences when submitting a job application.

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2. Account for the time of day

The time of day is a vital factor in deciding when to send a resume because it's useful to send your resume when the hiring manager is most likely to see it. Since many managers have various meetings and work to complete throughout the day, you may want to find a time when they aren't as busy so they can give your application materials more consideration.

While lunchtime can be a fine option, it's often better to send your resume early in the morning, so it's one of the first applications that the manager sees for the day. Sending your resume before the workday starts can show your dedication to trying to get the job and allows hiring managers to view your resume before they have any other work to think about. You can also accomplish this by sending your resume later at night because it may be the first thing potential employers see in the morning.

3. Decide how you're submitting your resume

Deciding the format and means of submission for your resume can help you choose a good time to submit it. Time of day and day of the week can be very important when handing in a resume in person, for example, because you may want to submit it when the hiring manager has time to meet with you personally, like mid-morning in the middle of the week when they may have fewer meetings.

For email submissions, try to send your resume when the manager is most likely to actively check their inbox, like early in the day and early in the week. Many jobs, though, use job application systems that send managers alerts when they receive a new application for a role. If you apply through a system like this, it's still important to send your resume earlier in the week, but your documents may be less likely to get overlooked at other times because the hiring manager may recognize the notification as important more easily than an email subject line.

Related: Sending Your Job Application by Email: Tips and Examples

4. Think about when you found the listing

Another consideration for when to send your resume is how long ago you found the job listing. You typically want to send your resume shortly after finding a listing for a job to ensure the recipient sees your application before they see those of other candidates. If you find the listing early in the morning and early in the week, then it's a good idea to send your resume as soon as you can.

Most people browse for jobs in the evening and on weekends, though, so you may need to wait until the next morning or workday to send your resume if you find a job listing after hours. Still, it's important to send your resume on the next possible day to increase your chances of getting noticed.

5. Know the industry's working hours

To find the best time to send your resume, think about your industry's working hours and use that to choose a time when the hiring manager may be available. For example, someone who starts their work later in the day may not check their email until then, so sending an email early in the morning may not be as useful. Alternatively, if someone starts their workday very early in the morning, it may be best to send your resume late the night before.

It's also helpful to consider the days of the week when the hiring manager may be active since some industries require work on weekends or have longer working days and shorter workweeks. These details can change when the workweek starts and ends, which can make different days of the week less distracting and more convenient for hiring managers to read your resume.

6. Remember upcoming holidays

Before you send an application, think about any upcoming holidays that may affect a hiring manager's work schedule. Unless you find a newly posted job listing right before a holiday break, it's best to wait until potential employers return to work before sending your application. Although some hiring managers may check their emails during holiday breaks, it's often better to wait to ensure they don't forget about your resume before they return to work.

Instead, you can spend your time perfecting your resume over the holiday and send it late in the evening the day before everyone returns to work. This can be a great time to send your resume because the days off may refresh hiring managers and make them more receptive to new applications. Plus, employers may appreciate that you spent your holiday trying to advance your career and preparing a quality application for them to review.

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Tips for deciding when to send your resume

Here are some tips to help you decide when your resume is ready and when is best to send it:

  • Prepare your resume in advance. Preparing your resume in advance allows you to send it as soon as you find a relevant job listing. Consider creating a resume that lists all of your qualifications so you can easily copy and paste the relevant ones into an individualized document for each job for which you're applying, then you can send it as early as possible for a better chance of getting hired.

  • Research your recipient. When you find a company or position you like, try to research your recipient to learn more about their schedule and when they may be most receptive to your application. For example, you can email the secretary or receptionist at their workplace to ask for the hiring manager's meeting schedule or if they're on vacation the day you want to send your resume.

  • Try to be one of the first candidates. It's a good idea to be one of the first candidates to apply for a position because this increases the chances of a hiring manager noticing you and contacting you. To do this, apply as early as you can after finding a new listing and consider searching for recently posted listings when browsing job boards online.

  • Choose a time when you can respond. While it's important to consider when the hiring manager is available to view your resume, it's also vital to send it during a time when you can respond if they contact you. Try to send your resume at times when you can respond to any contacts or set up interviews in the next few days, so avoid sending it before the weekend or before you go on vacation.

  • Ensure you can properly review it. Since many people browse for jobs in their free time, you may search job boards late at night or when you're doing other things, like eating dinner. Even if you find a newly posted job during these times, consider sending your resume only after you have the time and energy to properly review it to ensure it's high-quality and reflects your qualifications well.

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