If you've applied for a job but are still waiting to hear back after one or two weeks, sending a follow-up email can be a professional way to learn where the company is in the hiring process. It can also help you reinforce why you're qualified for the role and potentially encourage the hiring manager to review your resume again. Reviewing follow-up email examples can help you more easily create your own follow-up message.
In this article, we share tips for writing a follow-up email with recommendations on when to follow-up, sample follow-up emails and a template to craft your own.
When to follow up after applying to a job
Unless the job posting has indicated a specific timeline for the hiring process, it's generally appropriate to send a follow-up email one to two weeks after you’ve applied. This allows employers sufficient time to review your resume, cover letter and any other materials you have included. If you’re following up after an interview, it is appropriate to follow up more quickly—after three to five days.
Tips for writing a follow-up email after submitting a job application
Here are some tips to help you write a follow-up email after you've applied for a job.
- Get the hiring manager's details
- Use your connections
- Use a clear subject line
- Be professional
- Be brief
- Focus on your qualifications
- Include your materials
- Ask questions
- Include a call to action
- Proofread carefully
Related: Guide to Thank You Note
Get the hiring manager's details
Addressing the email to a specific person shows that you’ve done your research and can increase the potential of your email being seen by a decision-maker. If you've applied for the job online, look to see if a point of contact is included in the job posting. You may also want to check the company website to see if the hiring manager is listed there. If neither of these options provides the information you need, you can call the company directly and ask for the name and email address of the hiring manager.
Use your connections
Tap into your personal and professional network to see if anyone you know currently works at the company, or knows someone who does. Having an inside connection at the company can not only help you get the contact information you need but also has the potential of giving you an advantage in the hiring process by knowing a current employee.
Use a clear subject line
The subject line for your email should include the title of the job for which you're applying as well as your name. This will ensure the hiring manager knows exactly what the email is regarding before opening it.
The recipient may not have reviewed your application materials yet so this may be their first impression of you. Keep your email polite and professional. Begin the letter with the hiring manager's name or a polite salutation. Thank them for taking the time to consider you for the specific role.
Hiring managers and recruiters are busy so if they receive a lengthy email they may miss vital information, or even worse ignore your email because they don’t have time. This is why it’s important to balance including essential information with keeping your email brief and concise. This will allow the hiring manager to quickly skim your letter and rapidly determine how they can help you.
Focus on your qualifications
Briefly remind the hiring manager why you are a great fit for the position. If you have any new accomplishments—specific wins that you have achieved at work since applying—you may want to include those in your follow-up email.
Include your materials
In order to make it easy for the hiring manager to review your application, attach the materials that you included with your original application. Let them know that the documents are attached.
Related: How To Email a Cover Letter
If you have any questions about the position or application process, this is a great opportunity to ask. Include your questions at the end of the email, however, don’t list too many questions. You don’t want the email to become too time-consuming to respond to so keep it to one- to three questions at most.
Include a call to action
The goal of this email is to get an interview, so mention this as your call to action. Let them know you are interested in interviewing and include how and when they can reach you.
When you're finished writing your email, proofread and edit carefully. This is an essential step, as your follow-up letter is another opportunity to give the hiring manager a good impression of your abilities.
Here is a template you can use to create a follow-up email for yourself.
I recently applied for the position of [position title]. I understand you're probably busy reviewing applicants, but I wanted to reach out to see if you had any updates on your decision timeline.
I'm very excited about the opportunity to work at [company] and I believe that my skills, specifically [name a skill that's highly relevant to the position for which you applied], would make me an ideal match for the position.
For your convenience, I've attached my application materials. Please let me know if you need any additional information. I can be reached at [phone] or [email]. I look forward to hearing from you.
Use these email examples to easily craft a strong follow-up email.
Subject line: Regarding the Senior Web Developer position
Dear Ms. Adams,
Two weeks ago I applied for the position of senior web developer at Hays Corporation. I would like to kindly ask if you could share with me your decision timeline.
I am extremely excited about the opportunity to join the team at Hays Corp, leveraging my 10 years of web development and UX design to help you grow the company.
I've attached my application materials for your convenience. Please let me know if there is any other information I can provide. I look forward to speaking with you.
Subject line: Following up: Project Management position
I hope all is well. I understand how busy you probably are, but I recently applied for the project management position and wanted to follow-up to check on your decision timeline.
I'm excited for the opportunity to join Streamlined Logic as I bring eight years of experience managing IT projects as well as four years of experience as a lead web developer. I would love the chance to talk more about how my background would allow me to help your company.
I've attached my application package for your convenience and can provide any additional information as well. I can be reached at 234-123-5667 or by replying to this email.
Thank you again for your consideration.
Subject line: Technical Writer opportunity
Dear Hiring Manager,
I recently applied for the technical writer position at Stone Mountain Technology and am following up to check in on your decision timeline. I'm excited for the opportunity to join your team and I bring with me over 15 years of experience as a technical writer and copywriter.
I've attached my application materials for your convenience. Please let me know if there is any additional information you need as you move to the next stage of the hiring process.
When you can follow-up sooner
Generally speaking, you should follow-up one to two weeks after submitting your application to give the team reviewing time to process applications. However, if you have a job offer on the table, you can follow-up sooner.
In this situation, reach out to the hiring manager and let them know you have received an offer but that they are your top choice company. This has the potential to speed up the process and move you along in the interview process.
Here’s an example of how to follow-up when you have an offer:
Dear Hiring Manager,
I hope this email finds you well. I recently applied for the Customer Service Representative position at Cloud Clearwater. I’ve just received an offer from another company but Cloud Clearwater is my top choice company. If given the opportunity to work there I would turn down this offer.
Please find my application materials attached for your review. I greatly appreciate your time and hope to hear from you soon.