The Hiring Manager's Email Address: Why You Need It and How to Find It
By Indeed Editorial Team
Updated February 24, 2021 | Published September 25, 2020
Updated February 24, 2021
Published September 25, 2020
Now that so many organizations rely on online applications to streamline their hiring process, it can be difficult to adequately express your interest and make sure that your application stands out. Making a connection with the hiring manager is a great way to grab their attention and make a great first impression. In this article, we explain why you should spend time looking for a hiring manager's email address, list the steps you can take to find it and provide a few tips for contacting a hiring manager.
Why should you look for a hiring manager's email?
By locating a hiring manager's email address, you can make a personal connection after submitting your online application, increasing the chances that you might get called in for an interview. That's because when you can identify and contact the person responsible for hiring, you make your application stand out by showcasing your ambition, interest and eligibility.
How to find a hiring manager's email
If you're looking for a hiring manager's email address, try these steps:
1. Check the company's website
Sometimes finding the hiring manager's contact information is as simple as checking the team profiles on the company's website. Even if their email isn't listed, you may be able to determine the first and last name of the hiring manager by reading through the roles and bios. Having this information makes it way easier to find the hiring manager's email address using alternative methods.
2. Search social media
People often list the URL for their personal websites and/or their contact information on their social media profiles, so it can be beneficial to use their first and last name to perform a search on both the professional and mainstream platforms. While you're there, you could follow them and even send them a direct message asking for their email address.
If you decide to do this, just make sure that the message is compelling and specific. People are unlikely to share their contact information with a stranger on social media without getting some essential context and information first.
3. Try using a Google search
You could perform a basic search on Google to locate the hiring manager's email address on their website, the company site or another site that they are associated with. To ensure the success of this method, you should make your search as specific as possible by using keywords and symbols.
You could use these templated examples to help with your search:
[First and last name] email
[First and last name] [company name] email
[First and last name] [location]
[First and last name]@[company URL]
4. Find a coworker
Even if you're unable to find the email address for the hiring manager, you might be able to uncover the contact information for one of their colleagues. You can oftentimes examine the structure of this person's email to uncover the hiring manager's email address.
For example, if someone else in a company is named Rory Guzman and her company email address is firstname.lastname@example.org, you could assume that the hiring manager's email is structured similarly. You could try modeling that email address by simply replacing rguzman with the hiring manager's first initial and last name.
Try sending your cover letter, resume and a well-crafted message and wait to see if it gets sent back. If you don't receive a "failure to deliver" message, you can assume that the email made it to the right inbox.
5. Call the organization
When you're struggling to find the hiring manager's email address through other methods, you could always try calling the organization's direct line and then asking the receptionist for their help. You could say something like: "Hi, I'm applying for the [job title] position and I would love to contact the hiring manager, [hiring manager's name], to emphasize my interest and qualifications for the role. Do you know the best email address for me to reach them at?"
If you're applying to a larger organization that requires an extension or instances when the receptionist might be unaware of this kind of information, you could try reaching the specific department you're hoping to join. The assistant or receptionist for the department likely has more information about the opening and the person responsible for hiring.
Tips for contacting hiring managers
Here are some simple tips to help guide your communications with a hiring manager:
Create a clear subject line. To ensure that the hiring manager understands the purpose of the message before opening it, you need to craft a specific subject line. Try including your name as well as the job title for the position you're applying for.
Keep it professional. This is likely the hiring manager's first exposure to you, so making a great first impression is vital. Make sure your message is professional and polite by addressing them directly and thanking them for taking the time to consider you for the position.
Draft a brief message. To be respectful of the hiring manager's time and ensure that they take the time to read your email, you should keep your message short and easy to skim. Get to the point as quickly as possible.
Highlight your qualifications. The hiring manager already has your resume, but make a point to remind them why you are an ideal candidate by mentioning some of your experience and unique strengths.
Include important documents. You can make it a little easier for the hiring manager to review your application and refresh their memory by attaching essential materials, like your resume, cover letter and a link to your portfolio. Make sure that you inform them that the documents are attached and which you included.
Ask thoughtful questions. Asking pertinent questions is a great way to highlight your interest in the position and awareness of the responsibilities it entails. If you have any questions about the application process or the role you're applying for, you can include them at the end of your email.
Review the message before sending it. Before pressing send, be sure to proofread your message. You want to make sure that your message makes a good impression and grabs the hiring manager's interest, so look closely for any awkward wording, spelling and grammatical errors or points that you should clarify.
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