How To Write an Email Asking For a Job in 7 Steps

By Indeed Editorial Team

Updated June 16, 2022 | Published February 25, 2020

Updated June 16, 2022

Published February 25, 2020

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

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It can be exciting to find a job and employer that is an ideal fit for you, but they may not currently have any posted opportunities for your desired position. If there aren't any active job postings for the type of role you are seeking, you can write to the employer asking them for a job or to consider your resume for future job openings. These letters are commonly sent via email and help job seekers build a professional network to gain employment.

In this article, we will explain how to write an email to your prospective employer to ask for a job and provide tips to improve your chance of receiving a response from your chosen employer.

Professional Email Format
Image description

Professional Email Format

  1. Subject line

  2. Salutation

  3. Body

  4. Closing

  5. Signature

Best practices: Identify your goal, consider your audience, keep it concise, proofread your email, use proper etiquette and remember to follow up.

How to write an email asking for a job

You can send an email asking for a job at any point in your career when your desired position is not currently posted. Instead of waiting for an opportunity to open up, take initiative and write to the company directly. This shows your passion and loyalty to the employer, so when a relevant position does become available, the hiring team will already have your name and resume.

Here are seven steps to follow in writing an email to your prospective employer to ask for a job:

1. Determine who to send the email to

If you know someone who works at the organization, either address your email to them or ask them for the contact information of a manager in the department you are seeking employment. If you are writing to a smaller company, you could direct your email to the CEO or another senior executive, as they will likely be involved in the hiring process. A web search of the organization can often provide the names of the executives and contact information.

For a larger company in which you do not have any contacts, conduct a web search to find the names of people who work in the department of your choosing. Because you are inquiring about a job that is not posted, emailing someone in your desired department will be more beneficial than reaching out to a human resources associate who may be busy filling vacant positions.

Related: Become a Networking Expert in 7 Steps

2. Research the recipient of your email

If you do not know the person you will be sending your email to, conduct a web search to learn about their previous professional experiences and educational background. Look for anything you have in common with them, helping to build a professional connection in your email.

Related: The Complete Guide To Researching a Company

3. Prepare your letter's header

Your email should use the same header as your cover letter and resume for consistency and to help the employer build a connection between your correspondence. If you are sending your letter in the body of an email, you may choose not to include a header, but you should include a formal greeting, closing and your contact information.

Related: The 7 Parts of a Business Letter

4. Introduce yourself

The first thing the reader should gain from your email is who you are and why you are writing them. Start your first paragraph with a brief introduction including your current job title or relevant professional description, how you got their contact information and what role you are seeking with their business. Once the reader knows who you are and what role you are inquiring about, they can connect the content of your email back to you and the position you could fill in their company.

Related: How to Start a Professional Letter: Tips and Examples

5. Explain your qualifications

In your second paragraph, briefly highlight your relevant experience, education and certifications and explain how they will benefit your prospective employer. This paragraph should be short and concise, so the reader can quickly understand what you have to offer to their business.

Use this section to share your biggest professional accomplishments and other highlights of your career to motivate the employer to interview you. At the interview stage, you can elaborate on your experiences and provide more detailed information.

6. Ask for an interview

Finish your email to the employer by thanking them for their time and asking for an interview. Show initiative and reiterate your interest in working for their company by asking for time to talk over the phone or for a sit-down interview to further discuss how you can be an asset to their business.

Related: How to Ask For an Informational Interview

7. Include a copy of your resume

Attach a copy of your resume to your email, so your prospective employer can learn more about you after reading your email. Once they have read a summary of your biggest accomplishments and career highlights, they are more likely to be interested in learning more about you. By attaching your resume to the email, you have a chance to give them detailed information about your work history and qualifications.

Related: How To Write a Resume Employers Will Notice

Tips on how to write an email asking for a job

Be professional

The entire email, including the subject line, greeting, message information, closing and your email address, should use professional language and formatting. This is your first introduction to the employer, so they will review every aspect of the email to gauge your suitability for their company. Your letter needs to reflect who you are in your professional life.

Related: Professional Email Salutations That Work (Plus 7 to Avoid)

Proofread

Read your letter several times to ensure it is free of grammatical and spelling errors. If you state any facts, verify that the claims you make are correct. All information you provide about yourself and your experience also needs to be accurate. Lastly, ask a friend or relative to read your letter, a second opinion can help catch errors and provide an unbiased opinion of how your letter could be perceived by the employer.

The email is your sales pitch

This is your opportunity to pitch your professional brand, experiences and qualifications to the employer. In your email, ensure you concisely demonstrate your skills to the recipient so they will consider hiring you.

Related: Personal Brand vs. Business Brand: What's the Difference?

Mail vs. email

A letter asking for a job is commonly sent via email, as it reaches the intended recipient much faster and takes less time for them to open and read. The recipient of your email can also quickly file your letter and information into a prospective hiring folder on their computer, as hiring is now commonly conducted online. This can vary based on your field, your relationship with the business and the employer's accessibility to the public.

Related: How To Write a Professional Email in 6 Steps

Examples of emails

Here are two examples of emails asking for a job.

Example 1

Dear Jordan Smith,

I have been following your company's software development from the launch of your cybersecurity technologies and am impressed at how you have led the way in online security for businesses and consumers. I am a recent graduate of MIT in software development and systems security and am motivated to bring my coding abilities to a knowledgeable and rapidly growing team like yours.

While at MIT, I discovered security flaws in the student exam portals and was able to develop a code to further protect the university from improper testing conduct. I also completed a four-month internship at ABC cybersecurity firm, where I developed a coding extension to provide heightened security against foreign IP addresses. I believe I can be an asset to your cybersecurity division with my strong skills and knowledge of systems security, software coding and preventing unsecured access to programs.

My resume is attached to further outline my qualifications and professional experience. Thank you for taking the time to consider how I can benefit your company. I look forward to hearing from you to schedule a time to talk further about my qualifications.

Sincerely,

Samantha Brown
(123) 456-7891

Example 2

Dear Leah Miller,

I will soon be graduating from culinary school and would be honored to have the opportunity to begin my baking career in your bakery. I have admired your shop since I was a child and your beautiful cake designs and the refined ambiance of your store is everything I imagine in the ideal bakery.

Throughout culinary school I focused on refining my skills in creating new breakfast pastries and desserts. My apple-almond croissant won awards in my senior class bake-off for best original creation and best in show. I enjoy making seasonal pastries, which helps build excitement around the bakery and bring in new customers. I believe I can develop new recipes that your guests will love and continue making your tried and true classics that everyone keeps coming back for.

I would love to bake some new pastry ideas for you to taste test or schedule a time to talk further. Thank you for your time and consideration.

Best regards,

Collin Pratt
(123) 456-7891


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