What Does a Title Specialist Do? (Plus How To Become One)

By Indeed Editorial Team

Published April 14, 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you want a career in the automotive or real estate field, you might enjoy working as a title specialist. When clients purchase real estate properties or vehicles, they also receive ownership of a title, and title specialists help transfer this ownership. By learning more about what it's like to work as a title specialist, you can decide whether the position is the right one for you and plan the next step of your professional journey. In this article, we define what a title specialist is, explain what some of their job duties are and detail how to become one.

What is a title specialist?

A title specialist is a professional who helps transfer title ownership from vendors to clients. They're experts at maintaining confidentiality for the clients they service and providing positive customer service experiences. They work in a variety of industries, though most work in automotive or real estate fields. Title specialists receive training so that they process titles according to state and federal protocols, and they often have extensive knowledge of laws and legislation.

Related: 15 Careers in the Automotive Industry To Explore

What does a title specialist do?

Depending on the industry you work in, you might have unique job duties while working as a title specialist. To make the responsibilities of title specialists a little clearer, here are some tasks that title specialists across all industries typically share:

  • Calling banks to learn about loan details and payment statuses

  • Thoroughly reading titles to ensure all information is accurate

  • Researching state and federal laws to ensure that vendors and clients transfer titles in a legal manner

  • Drafting documents, which includes reviewing, editing and creating records for them

  • Acting as a point of contact between vendors and clients

  • Verifying, processing and creating copies of legal and financial documents

  • Submitting legal transfer documents to relevant state government departments

  • Answering incoming calls, resolving client complaints and answering client questions

Related: Learn About 10 Automotive Companies in the United States

How to become a title specialist

You can become a title specialist by choosing the right education for your field, deciding what skills you want to focus on and getting work experience that's relevant to the role. You can learn more about the qualifications for title specialists in automotive and real estate fields by reading the list below:

1. Get the right education

If you maintain a high GPA throughout your education, you can become a title specialist at some automotive companies with a high school diploma or GED. Many hiring committees prefer that job candidates have at least a bachelor's degree in a relevant subject like business management, sales, marketing or communications. You might also require a master's degree in a relevant subject if you apply for a position at a larger auto dealership. While pursuing your education, consider studying local, state and federal regulations for auto title transfer and learning about the process for transferring auto titles in your area.

Since some real estate offices offer on-the-job training, you can also get a title specialist job in real estate if you have a high school diploma or GED. Many hiring committees ask job candidates to obtain associate or bachelor's degrees in a relevant subject before applying, such as business administration, finance or accounting. Consider searching for universities in your area that offer associate degrees in real estate and seeking courses that specialize in real estate law, property management and common real estate practices. You might also be able to enroll in individual classes, which you could complete in two months.

Related: 11 Job Options for Former Mechanics (With Salaries and Duties)

2. Focus on the right skills

If you want to become a title specialist for a title company or car dealership, you might spend a lot of time using computers, answering phones and performing bookkeeping. For these reasons, consider improving your computer proficiency, phone etiquette and accounting skills. Since people can pay the company to sell the car they own and buyers often want information about how to maintain their new vehicles, you can also benefit from studying consignment practices and aftermarket sales. Strengthening your problem-solving and adaptability might also help you succeed in this performance-driven industry.

If you want to work as a title specialist for a real estate organization, you can expect to spend a lot of time doing research, using computers and maintaining accurate records. For example, you might want to understand the ownership history of a certain property before transferring ownership, which involves analyzing all legal documents connected to the property. To help you with these tasks, consider strengthening your information acquisition and organization skills. You might also research how real estate agencies typically obtain historical documents while learning about the development and ownership of various properties.

3. Apply for entry-level roles

Before applying to become a title specialist in auto sales, you might fill out your resume by applying for a title clerk position or another entry-level role. To prepare for this role, consider searching for title clerk training courses online, through a local community college or an automobile association. These are typically non-credit courses that take a week to two months to complete, and you might receive a formal certification upon completion. These courses can give you basic knowledge about the title transfer process and can also strengthen your communication and customer service skills.

In the real estate industry, you might be able to get more attention from hiring managers if you have experience working in entry-level real estate roles. For example, you could apply to become a receptionist or a real estate agent assistant. While working in one of these entry-level positions, you might be able to improve your customer service skills by responding to client requests quickly and learning more about the market in which you work. You could also find a senior real estate staff member willing to mentor you, which could help you in your career advancement.

Related: 16 Careers for Car Lovers

4. Advance to more senior roles

You might be able to advance to a position as a title specialist by excelling in your title clerk position. To do this, demonstrate excellent organization in your work, like creating systems to help you submit documents on time. You might also show the competence required of title specialists by learning more about the state laws and regulations that are relevant to vehicle ownership. You can also become more qualified by enrolling in a certification program through an auto dealership organization, like the New Jersey Coalition of Automotive Retailers Academy.

If you excel in your position as a receptionist or real estate agent assistant, you might be able to transfer into a title specialist role. To accomplish this, you might consider building strong relationships with a list of clients, which can show hiring committees that you're skilled at encouraging people to sell or buy. You could also demonstrate your dedication to the profession by joining the American Land Title Association's Land Title Institute. Taking courses through this organization could teach you about real estate codes of conduct and strategies for navigating title negotiations.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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