37 Contract Administrator Questions To Ask Interviewees
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When interviewing a candidate for your contract administrator role, it's important to ask the right questions that help you access the individual's competency. Asking a combination of situational, behavioral and role-specific questions can assist you in determining if they would fit well with your company. To prepare for interviewing screenings, it's helpful to make a list of interview questions from the various interviewing categories. In this article, we talk about the best interview questions to ask contract administrators and provide some explanations for why to ask them.
General contract administrator questions
Use these questions to learn more about a candidate and their interest in your role:
What makes you the ideal candidate for this position?
What motivates you?
Can you tell me about what you consider your biggest accomplishment as a contract administrator?
What would you consider to be one of your weaknesses?
What's your preferred management style?
What do you know about our company?
How do you stay current with the legislative changes in the field?
What type of work environment do you prefer?
Where do you see yourself in five years?
What do you like least about your current job?
What skills would you bring to our team?
Related: How To Structure Interview Questions
Questions about experience and background
Asking questions about an individual's experience and background can help you determine if they're qualified to be a contract administrator:
How do you prioritize your workload when reviewing several contracts? What method do you use to keep track of deadlines?
Have you ever missed one of your deadlines? What did you do and what happened?
Do you have any experience in negotiating contract terms? If so, were you able to reach an agreement?
Can you briefly describe the three basic parts of a contract?
Can you tell me about some of your job duties in your past contract administrator roles?
How do you keep track of multiple versions and updates of your contracts as they go through various changes throughout the proceedings?
Are you comfortable talking about sensitive issues like money?
Can you tell me about a time you had trouble explaining something to a colleague? How did you help them understand?
How would you go about learning something new?
Can you tell me about a time when you selected accurate information from conflicting sources?
How do you respond to feedback from others?
In-depth contract administrator questions
Consider asking in-depth interview questions to discover how a candidate may perform their job responsibilities and fit in with your company:
How would you ensure confidentially with digital contracts? What about physical contracts?
What would you do if a business partner or other employee didn't honor our contract agreement?
What would you like to accomplish while working as a contract administrator with us?
How would you handle an emotional client?
What approach would you take if you had to search for an old contract in our digital system but didn't have the name of the file?
Can you describe a time when you had to monitor the future expenditures of a contract?
What would you do if you spotted an error on a contract we've been using for a while that would require us to pay a fine?
What's the first thing you would want to do in our office?
What process do you take to make sure managers and interested parties understand the terms and conditions of a contract?
Questions with sample answers
When interviewing contract administrator candidates, create a list of both situational, behavioral and role-specific questions to help learn more about them. Here are some sample questions to ask contract administrator candidates with an explanation about why these questions are helpful to ask:
What would you do if you discovered you made an error that might cost your company money?
Mistakes may happen in contract administration and it's important to see how a candidate plans to handle them. It's helpful to find an individual who understands the importance of minimizing the problem to help avoid your company from losing large amounts of money. When asking this question, look for an answer that shows the candidate can acknowledge they made a mistake and admit the error to upper management. Also, look for a call to action in their response with an explanation of how they would help resolve the error.
Related: 13 Tips for Interviewing Candidates
Would your colleagues say you are proficient in detecting inconsistencies and other errors? Why?
One of the top skills needed to be a successful contract administrator is attention to detail. This helps discover potential risks for your company. It's also an important skill to use when reviewing and updating existing contracts. Pay attention to see how they show their ability to spot errors and whether they provide an example.
This question also allows you to see how the individual feels their peers perceive them. By asking the candidate to reflect on their colleagues' view of them, you can discover their self-awareness capabilities.
How would you help us improve employee compliance with our contracts?
Since contract administrators educate employees about organization contracts, it's important to find an employee that implements effective strategies for learning. Look for an answer that demonstrates their ability to provide innovative solutions. Also, look for an answer that mentions creating an incentive system to reward those that comply.
What would you do in your first 60 days on the job?
When selecting a new contract administrator, ask a question like this one to understand if they can perform the job. This also helps you see if the interviewee understands all that the job entails. Questions about the individual's 30-60-90 day plan can help you discover if they're actually interested in the role and have thought about how they could positively help your company. For candidates you are unsure about, this can help you see how they would fit into their role and whether they're capable to perform their key responsibilities.
Can you review this contract and suggest areas for improvement?
Application questions such as this one help you put the interviewee into an actual scenario. Here you can give them a sample contract to review in a designated time period. This question helps you learn about the individual's contract administration competence and see how they work with tight deadlines.
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