Interviewing

How to Write Group Interview Thank-You Letters (With Examples)

September 11, 2020

Sending a group interview thank-you letter is a great way to impress a potential employer. This effective strategy shows your interest in the position and can set you apart from candidates who didn't follow up. Understanding how to write an excellent thank-you letter can also keep you in the minds of the hiring managers.

This article shows you the unique qualities of a group interview thank-you letter and how to write one to improve your chances of getting hired.

Thank You Letter

What is a group interview thank-you letter?

A group interview thank-you letter is a note of appreciation you send after meeting with either a panel of interviewers or a group of applicants. Employers use group interviews to test multiple candidates for different strengths at the same time, or to consolidate a team of employees to interview one candidate at once. Generally, employers perform both types of group interviews in conference rooms to simulate a meeting or team project, but it can also be done in a virtual interview.

When a group interview consists of multiple interviewers, you have more people to impress. A group interview thank-you letter provides a simple but effective way within the minds of all the individuals you met at the occasion. For this to be successful, it is important to collect their contact details so you can send a befitting thank-you letter after the interview.

A group interview thank-you letter differs from a single interview letter because you are addressing several individuals. In this situation, it's best to customize each letter based on the interaction you had with individual interviewers.

Sending a personalized panel interview thank-you letter sets you apart from candidates, especially if they sent the same note to all the interviewers. It's advisable to include unique angles from the conversations you had with each interviewer. That creates more connection and shows your genuine level of interest in the position. Since all the interviewers have a say in the hiring decision, this gives you more leverage to get the role.

You want to make sure you have their correct details so they can get the thank-you letter. In most cases, the interviewers will give you their business cards. If they don't, ask them or check the company website to get their correct details.

Related: Follow-Up Email Examples for After the Interview

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How to write an impressive group interview thank-you letter

A group interview thank-you letter allows you to provide more clarity on issues you did not elaborate upon and show your passion for the role.

Here are seven key steps to write a great group interview thank-you letter:

1. Find an address if necessary

The address is important if you are sending a typed thank-you letter. Some companies may prefer a typed letter sent via traditional mail. However, most interviewers will accept an email version.

If you are sending your message through email, you need not include the address bar. If you want to send a classic letter, however, include your address and that of the interviewers. Before sending, double-check the address or email of the interviewer to make sure they receive your gratitude.

Related: How to Write a Professional Email

2. Create a simple and appropriate subject line

Emailed group interview thank-you letters require a subject line. Use a specific subject line that is captivating and include keywords related to the position to show the reader your letter's purpose. For example, the subject line can say “Thank You | Assistant Financial Analyst.”

3. Personalize your salutations

Keep your salutation simple and accurate. Be sure you are addressing each interviewer correctly. Check their titles, and don't assume a female interviewer is married. When in doubt, use Ms. prefix for females. Double-check the spelling to show you've attempted to find the correct name and address the right person.

4. Show your appreciation in the opening paragraph

This is where you show your gratitude for the interviewer's time and effort. Show a deep appreciation for the opportunity to speak with the interviewer. You can complement the person about the hiring process and restate your interest in the job.

Related: Guide to Thank-You Notes

5. Reiterate your qualifications in the body

The body of your letter is your opportunity to remind your interviewers of your qualifications. This segment can be one or two paragraphs that show your role-relevant selling points. Keep your tone professional but let it reflect the culture of the organization.

It's best to individualize the content to the reader. For example, write a short letter if you know the person has a busy schedule. You can reiterate your passion for the company and mention the specific skills and experiences that qualify you for the role. If you think you didn't make your case strongly enough at the interview, use this section to better articulate your ideas.

To create more rapport, mention a unique point the interviewer made at the interview. This reflects your active interest in the process and can give each person more reasons to consider you.

6. Restate your interest in the conclusion

Finish your letter with another brief thank you. Reemphasize your interest in the role and show your readiness to deliver if hired. You can reference a time frame for a follow-up if the hiring manager mentioned a specific period during the interview. Otherwise, let them decide when to get back to you.

7. Use a professional signature

Use a professional sign off appropriate for the company's culture. Most people sign off with "Sincerely" or "Regards," followed by their first and last name. If you are emailing the thank-you letter, include your contact details below your signature.

Written group thank-you letter example

Here is an example of a group interview thank-you letter you might physically mail to your interviewers:

Clement Henderson
132 Skylark Avenue
Rochester, NY 22321
clement.henderson@gmail.com

October 10, 2018

Phillip Bayer
Sales Manager
Suite 21, Fortune Towers
Chesapeake City, NY 45671

Dear Mr. Phillip:

It was a pleasure to meet with you regarding the assistant sales manager position in your company. Your explanation of the firm's new market research strategy, including the steps you are taking to use video and immersive technologies to deliver a store-like experience to online shoppers has deepened my interest in joining your team.

In my current position, I helped design and implement the company's social media campaign and created a system for the adoption of 3-D video for the display of our gift and jewelry merchandise, resulting in a 53% increase in sales in the last quarter of the first year.

I am grateful to you and your team for taking the time to meet me and discuss your division's plans for the future. You can contact me with questions about the position at your convenience. I look forward to hearing from you soon.

Sincerely,

Clement Henderson

Read more: How to Succeed at a Group Interview

Example of email group interview thank-you letter

Here is an example of a group interview thank-you email sent via email:

*Subject Line: Thank You | Marketing Manager*

Dear Ms. Ubilla,

I appreciate the time you spent with me yesterday to explain the marketing manager position. It provided me with the opportunity to learn about how your team designs and optimizes its digital marketing campaigns and the innovative ways you are using voice search to increase content visibility.

Our discussions convinced me that joining your team is the best move for my career, as the position fits perfectly with my expertise. I have extensive experience with multimedia marketing and successfully organized 12 product launches that exceeded the sales department's projections.

I can also manage large teams and coordinate multiple projects from ideation to delivery and I believe my skills would add immense value to the division.

Thank you again for your time. Please feel free to contact me for any information at your convenience. I hope to hear from you soon.

Regards,

Alice Walker
alice.walker@gmail.com
(555) 555-5555