How To Write a Post Interview Thank You Note

By Indeed Editorial Team

Updated February 22, 2021 | Published February 4, 2020

Updated February 22, 2021

Published February 4, 2020

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Sending a note after going through an interview is a common practice. This usually takes the form of a post-interview thank you note. Applicants who are looking to touch base with an employer after an interview and to leave one last good impression should consider setting a thank you note after the interview. In this article, we'll discuss what a post-interview thank you note is and how you can create a great one of your own.

What is a post-interview thank you note?

A post-interview thank you note is a note you can send to someone who has just interviewed you for a job. It can take the form of either an email or a written letter, and it's usually sent out within a few days of the interview concluding. While a post-interview thank you note is not necessarily required, applicants can receive some benefits from sending one out that make them worthwhile.

Related: Guide To Thank You Notes

Why are post-interview thank you notes important?

Sending out a post-interview thank you note provides the applicants with a few key benefits such as:

  • Reminding the interviewer of your qualifications and skills

  • Providing any additional information you forgot to mention during the interview

  • Clarifying parts of your interview you felt were unclear

  • Making the interview aware of you

A post-interview thank you note is a nice gesture that many employers appreciate, giving you one final opportunity to make a good impression.

Related: 21 Job Interview Tips: How To Make a Great Impression

How to write a post-interview thank you note

To write a great post-interview thank you note, here are seven steps you can follow:

  1. Decide on a tone.

  2. Create subject line and greeting.

  3. Thank them for their time.

  4. Express your continued interest.

  5. Tailor the message to the specific interviewer.

  6. Remind them why you're the best candidate.

  7. Conclude with your contact information.

1. Decide on a tone

Decide on the tone you want your post-interview thank you note to have. The tone you decide on should largely depend on the type of organization you're sending the note to. For example, if you interviewed at a small, intimate startup, you could go with a more informal tone. If you interviewed with a more established, larger corporation however you should probably stick to a more formal tone. Think about the office environment you experienced during your interview and the connection you made with the interviewer when deciding on what kind of tone to use.

2. Create a subject line and greeting

To start your thank you note you'll need a greeting and a subject line (if you're sending it via email). The subject can line be something as simple as "Thank you for your time." This will get the point of your email across quickly. For the greeting, you can choose to start with either "Hi," "Hello," or "Dear," depending on the tone you decided on. Any of these greetings works fine for an informal tone, with "hi" being the most informal option. In your greeting, you should also include the interviewer's name. If the interviewer has a special title that they prefer, such as Doctor, Professor, Governor, etc., you should use that as well. Use whatever name the interviewer used when introducing themselves.

3. Thank them for their time

In the message body of your thank you note you should start by thanking them for their time. This is the main purpose of your thank you note, so you want to get to it right away. Thank them for taking the time to interview you and that you appreciate it. For example, you could say something like, "I wanted to reach out and thank you for taking the time to meet with me."

4. Express your continued interest

Next, you should mention your continued interest in this position. Use the opportunity to show your excitement about the job and that you're looking forward to continuing onto the next steps if you're selected. Employers want to hire people who are excited about working for them and your thank you note is an additional opportunity to demonstrate this.

5. Tailor the message to the specific interviewer

A good practice when writing a post-interview thank you note is to tailor the message to that specific interview. Rather than using a template and sending the same message to every interviewer who spoke with you, you should personalize the note with specific details about that interview. For example, you could mention specific topics that you discussed or provide additional information about a question they had. This will show that you wrote this email specifically with that interviewer in mind.

6. Remind them why you're the best candidate

Your post-interview thank you note is also a good opportunity to quickly summarize why you're the best candidate. Look for a way to slyly bring up this topic without being too obvious. For example, you could write "I am excited about the idea of working for you, as I believe my years of experience in this field will allow me to excel at this job." This mentions your biggest strength (your experience) without sounding like a sales pitch. The thank you note is your last chance to make a good impression, so look for ways to mention your strengths one more time.

Related: Interview Question: "What Are Your Strengths and Weaknesses?"

7. Conclude with your contact information

The last thing on your thank you note should be your contact information. Let the interviewer know where they can reach you if they have any further questions, such as your email or phone number. The interviewer likely already has this information on file, but it doesn't hurt to include it one last time.

Examples of good post-interview thank you notes

Below are two examples of good post-interview thank you notes—one informal and the other more formal.

Informal:

Hi Rob,

I wanted to take a quick second and thank you for setting aside time to meet with me this past Tuesday. The opportunity at TreeBranches sounds like an amazing one and I'd love to become a part of your growing team. How you envision the company growing over the next few years was particularly interesting and made me want to get in on the ground floor.

Having worked at several large corporations doing cybersecurity, the ability to join a more intimate group is definitely something I'm excited about. If you have any questions for me, you can reach me at 555-555-5555 or email me back here.

I'm looking forward to hearing any updates about this job and hopefully joining the team.

Regards,
Debra Jones

Formal:

Dear Katie,

I wanted to reach out and thank you for taking the time to meet with me yesterday. I'm sure you have a lot going on and I appreciate you taking the time to have a full discussion with me. After speaking with you it only solidified my interest in working for Mountain Design, and I'm excited about the opportunity to work with you. Through our discussion on the relationship between design and functionality, I could tell our values align when it comes to the role design plays in driving sales. Mountain Design seems like the perfect place where I can use my years of experience at small start-ups to help this one grow. If you have any additional questions for me, please contact me by calling 555-555-5555 or emailing me here, and I'd be happy to answer them.

Best Regards,
Rob Smith

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