Cover Letter Enclosure: Definition, Tips and Examples
By Indeed Editorial Team
Updated July 1, 2022 | Published March 8, 2021
Updated July 1, 2022
Published March 8, 2021
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
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A cover letter enclosure is a necessary step for job applicants that are submitting a paper copy of their cover letter and resume. By indicating on your cover letter that there are enclosures, you ensure the recipient knows that there should be additional documents to review. Showing there are enclosures on your cover letter shows you are aware of professional expectations and how to write a formal business letter. In this article, we describe what a cover letter enclosure is, why it's important, the steps for writing an enclosure, tips for an enclosure and examples of a cover letter enclosure.
What is a cover letter enclosure?
A cover letter enclosure is a document you include with a physical cover letter, such as a resume or letter of recommendation. When you include an enclosure with a cover letter, you need to show there is one by writing "enclosure" after your signature, so that the recipient is aware of what else you included. In a digital format, including emails and faxes, you refer to this as an "attachment" instead of an enclosure, even if you are including the same documents.
Related: What Is a Cover Letter?
Why are cover letter enclosures important?
A cover letter enclosure is usually the reason you are sending the cover letter. A cover letter is usually a way to entice a potential employer into reading over your resume and giving you an interview. Without including a resume and any other requested materials, you aren't giving a potential employer all the information they need. Your cover letter should convince the reader to look at the enclosures, and the enclosures should convince them to offer you an interview.
Related: Cover Letter Do's and Don't's
Steps for writing an enclosure
Including an enclosure with a cover letter is fairly straightforward. The steps for writing an enclosure are:
Gather the materials you're including with your cover letter.
Make a list of what each document is (ex: resume, references, etc.).
Write your cover letter.
Under your name at the end of the letter, skip two lines.
On the third line, write "Enclosure:" or "Enclosures:" if there are multiple documents.
Skip a line after "Enclosures:" and then begin your list of enclosures.
Put each enclosed document title on its own line.
Put your documents in order of how they're listed on the cover letter.
Arrange the documents with the cover letter on top.
Mail or hand off the documents.
Tips for including a cover letter enclosure
While many people send their cover letters digitally these days, there are still occasions where you might want to send or deliver a physical copy of your cover letter and the associated documents. If you plan to send a physical copy of your cover letter and its enclosures, here are some tips:
Limit enclosures to only what is absolutely necessary to avoid overwhelming your audience.
Don't abbreviate "Enclosures" in your cover letter.
Keep your cover letter on one page, even with your list of enclosures.
If you have many enclosures, it's best to use a larger envelope that doesn't require folding the documents.
If you only have one enclosure and don't want to list it, you can simply write "Enclosure" under the signature area, without a colon.
If you're sending the documents digitally, use "attachment" instead of "enclosure."
Related: How to Ace the First Paragraph of a Cover Letter
Holl shows how to craft the opening paragraph of your cover letter to grab the recruiter’s attention and showcase your biggest value-add for a company.
Here are examples of how you can include enclosures in a cover letter:
498 S. Marsh Rd.*
Jacobsville, MI 48964
January 18, 2021
4927 Badger St.
Linehan, MI 48756
Dear Hiring Manager:
I am extremely interested in being considered for the administrative assistant role at Hammer Distillery. I am organized and efficient, as well as dedicated to assisting my colleagues however I can. I have experience managing calendars, answering phones, scheduling meetings, handling correspondence and filing. I would love to be a part of the operations at Hammer Distillery, as I admire your business and products.
In my previous position as an administrative assistant with Urban Brewing, I assisted the owners and managers with many day-to-day tasks. I answered phones and relayed messages as needed, I sorted mail so it went to the right people, I assisted with running reports on sales and production numbers, I scheduled tours and I organized meetings for management. I implemented a new filing system for electronic documents so that any staff member with a computer could access information when they needed it.
My previous experience as an administrative assistant in the beer and liquor industry could be immensely helpful to you if you were to hire me for your administrative assistant role. I am knowledgeable about the industry and work hard to do anything I can to make operations move smoothly for everyone involved. I understand you want someone with the ability to multitask and be adaptable to a variety of tasks, and those are skills I have definitely learned in my previous work.
I am eager to speak with you about this position and to learn more about Hammer Distillery. Thank you for your time and attention. Please feel free to reach out to me via my phone number or email when you would like to discuss scheduling an interview. I look forward to hearing from you.
727 Marcus Ln.
Bly, NJ 35882
February 24, 2021
2865 Hamilton Rd.
Fisher, NJ 36872
To whom it may concern:
I would like to your consideration for the open position of English teacher at Hill Academy. I believe Hill Academy would be a great fit for my skills and that I could make a positive impact on the students there. I have a bachelor's degree in English Language and Literature and an MFA in Creative Writing, both of which give me the expertise necessary to educate students on literary works.
Previously, I worked as a high school English teacher at Secaucus Public Schools, where I won Teacher of the Year in 2019. I taught classes for grades 10-12 where I educated students on the English language and a variety of literary authors, including classics such as Shakespeare, F. Scott Fitzgerald, Harper Lee, George Orwell, Jane Austen, Ray Bradbury and Mary Wollstonecraft Shelley. I worked with the administration to find alternative ways to educate students and plan our curriculum. I also oversaw the school's Yearbook Club and Newspaper Club.
My prior experience at Secaucus Public Schools and the many ways I mentored and taught my students are all skills I would bring to Hill Academy. I enjoy being an engaged and thorough teacher while also accounting for the needs of the administration. I use technology in a variety of ways in my classroom that I feel would be beneficial to Hill Academy. The job listing mentioned a need for a passionate and enthusiastic teacher to challenge students, and that is absolutely me.
I look forward to speaking with you about this position, as I feel I would be a great fit at Hill Academy. Please reach out to me when you would like to discuss scheduling an interview. I appreciate your time and attention, and I look forward to hearing from you.
Letter of recommendation"
Related: Cover Letter Mistake: Restating Your Resume
In this video, Holl, a career coach at Indeed, explains a common cover letter mistake, and tips to avoid it so that your cover letter adds value, and avoids redundancy.
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