How to Write a Declaration on a Resume

By Indeed Editorial Team

Updated November 25, 2020 | Published January 3, 2020

Updated November 25, 2020

Published January 3, 2020

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Writing effective resumes requires including elements that give potential employers a comprehensive idea of your qualifications and professional skills. Among these elements are declarations, which assure prospective employers that the information provided in the resume is true and accurate.

In this article, we show you how to create your own resume declaration.

Related: 10 Resume Writing Tips to Help You Land a Job

What is a declaration in a resume?

A declaration in a resume states that all the information you have included is correct to the best of your knowledge. It is typically placed at the end of a resume as an affirmation that all the information presented is the truth. Along with the declaration, the statement also includes the writer’s name and the date.

The practice of including a declaration dates back to a time when applicants send resumes to potential employers via the postal system without having met them in person previously. The statement was then part of a more formal process of approaching employers, which should create a more favorable impression of the job applicant. 

Even today, declarations are commonly included in resumes in countries such as India, although they are less common in the West.

Related: Writing a Resume Summary (With Examples)

Why do you need a declaration in a resume?

A declaration may be necessary if the employer does not know of the applicant. It may also be useful in situations where the applicant sends the resume to a potential employer via a referral or another contact person. That contact person will then forward the resume to the HR department or the hiring manager of the firm where the applicant wishes to work. 

In the above scenarios, the declaration and accompanying signature attest that the information in the resume is correct as far as the applicant knows. The statement is meant to prevent ambiguity, confusion or fraud during the recruitment and application processes.

Declarations are commonly included in resumes in India, where they often follow the personal information section. Indian employers expect applicants to provide more personal information than would be expected in other countries. Adding a declaration to the end of the resume is, therefore, standard practice. By including a declaration, job applicants can help reinforce or enhance their professional image with prospective employers.

Related: 6 Universal Rules for Resume Writing

When should you include a declaration in your resume?

There was a time when the declaration was an important part of the resume. Although some believe that it isn’t as relevant now as it was many years ago, it is still useful in some situations. It might be useful to add a declaration to your resume when applying for a job in: 

  • India or another country where adding declarations is still common practice

  • A government agency or in an educational institution

  • A company that has a formal application process

  • A company that has a strictly defined corporate hierarchy

In most other situations, adding a declaration probably isn’t necessary. However, including one may impress an employer or attract more attention to your resume.

Related: How to Write a Resume Employers Will Notice

How to create a declaration in a resume

Statements of declaration should be simple and straightforward. Here’s how to create one for your resume:

1. Write a statement that all the information provided is true

This serves as your assurance that all the information that you have included in your resume is accurate to the best of your knowledge. Place this statement at the bottom of your resume, just under the last line of your personal information. You can keep your statement as simple as possible, but write clearly and definitively. 

2. Write the current date and your location

This provides a date of validity to your initial statement. Place the date and location below your statement of declaration to the left-hand side of the page.

3. Include your full signature

This makes your statement of declaration official and certifies that it is your own statement. Your full name should be placed just below the statement of declaration to the right-hand side of the page, with your signature placed just above it.

Related: How to Write a Summary of Qualifications

Declaration template

Here is a template that you can use as a basis for your own declaration statement:

1. [Statement of declaration]

2. [Current date and location (below the statement, toward the left-hand side of the page)]

3. [Full name and signature (below the statement, toward the right-hand side of the page)]

Related: Resume Samples and Templates

Examples of resume declarations

Here are some examples of statements of declarations typically used in resumes: 

  1. All information in this resume is true and correct to the best of my knowledge and belief.

  2. I hereby declare that all the above information is correct and accurate.

  3. I solemnly declare that all the information furnished in this document is free of errors to the best of my knowledge.

  4. I hereby declare that all the information contained in this resume is in accordance with facts or truths to my knowledge. I take full responsibility for the correctness of the said information.

Most statements of declaration have similar content and follow a similar structure. The most important things to include are your assertion of the truth of the information that you provide and that you assume full responsibility for all the information contained in your resume.

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