How To Include Microsoft Office Skills on a Resume
By Indeed Editorial Team
Updated June 2, 2022 | Published January 3, 2020
Updated June 2, 2022
Published January 3, 2020
Having Microsoft Office skills is often a requirement when applying for a job. Listing your Microsoft Office experience can make your resume stand out. Determining which Microsoft Office skills to include and how to list them can help you create an organized and comprehensive resume. In this article, we explore the most common Microsoft Office skills and help you select the most relevant ones to include in your resume.
What are Microsoft Office skills?
Microsoft Office skills are the techniques that an individual learns when working with Microsoft Office programs. They demonstrate a candidate’s experience and comfort using some of the most popular Office programs, such as those used to create documents and presentations and manage communications. Candidates with these skills are often valuable to an organization, so it can be helpful to include them on your resume.
When to include Microsoft Office skills on your resume
Basic knowledge of the most popular Microsoft Office programs is necessary for many positions, and you should consider listing those skills on your resume. Listing Microsoft Office skills can also be a great way to fill a resume if you have limited work experience. Make sure to include the skills that relate directly to the position or are listed as a requirement in the job description.
You should also highlight any intermediate to advanced Microsoft Office skills you have to further distinguish yourself as a candidate.
Consider including these skills on your resume when applying for the following positions:
Administrative assistants and receptionists often use Microsoft Office programs in a variety of ways. They might schedule and manage appointments using the calendar feature in Microsoft Outlook, communicate via Microsoft Outlook and create documents using Microsoft Word.
Teachers often use programs like Microsoft Word and Excel to create education materials, draft classroom reports and manage student grades. Some teachers may also use Microsoft Skype to educate children in other locations.
Accountant positions often require advanced knowledge of Microsoft Excel to track client costs and expenses using the equations and computation features. Microsoft OneNote may also be used to collaborate and share documents with other team members.
Marketing professionals often use programs like Microsoft Word to draft communications and Microsoft PowerPoint to create sales presentations. Some marketers may also use Microsoft Publisher to create advertisement materials.
Data analysts may evaluate and retrieve information from Microsoft Excel sheets. The ability to create formulas and locate information in this application is important in this position.
Related: Writing a Resume with No Experience
Important Microsoft Office skills to include on a resume
You might include the following Microsoft Office skills on your resume:
1. Microsoft Word
Microsoft Word is commonly used to create professional documents and communications. You should include Microsoft Word on your resume if you are comfortable drafting letters, reports and memos with the program. You might also highlight Microsoft Word skills in:
Creating designs or mock-ups for printed materials
Proofreading with Microsoft tools
Incorporating graphs or charts into reports or other documents
2. Microsoft PowerPoint
Microsoft PowerPoint is used to create professional presentations using dynamic elements, such as videos, visually represented data and interactive modules. Include Microsoft PowerPoint on your resume if you are experienced in using themes, transitions and charts with the program. You might also include PowerPoint skills in:
Adding notes to slides
Compiling information in a neat and readable manner
Organizing information across slides to tell a story or keep audiences engaged
Creating custom presentation slides and themes
Using animation tools to increase visuals
3. Microsoft Excel
Microsoft Excel is used to create business spreadsheets, organize large amounts of information and perform complex computations. Include Microsoft Excel on your resume if you are experienced in creating spreadsheets, formatting cells and organizing data into rows. You might also include skills in:
Creating unique formulas
Editing chart details
Using pivot tables
Formatting existing graphs
4. Microsoft Skype
As telecommunication becomes an important part of the business world, experience with Microsoft Skype is a desirable skill because some companies may require employees to meet with clients or team members via Skype. Include Microsoft Skype on your resume if you are experienced in using the advanced features of the program. You might include skills in:
Troubleshooting technical difficulties
Recording and backing up chat history
Integrating calendars and schedules
5. Microsoft Access
Microsoft Access is used to manage databases and store information. Many companies use it to retrieve and analyze information. The program’s user-friendly database management system also allows users to organize their data and share it with other team members. Include Microsoft Access on your resume if you have used it to record or retrieve data. You might include skills in:
Editing existing databases
Merging Access into other Office programs
Transferring data to an SQL server
6. Microsoft Outlook
Some companies use Microsoft Outlook as an email platform to communicate with team members, customers and other parties. Microsoft Outlook has built-in features that make communication more convenient, including the ability to schedule emails, organize your inbox and make appointments on a calendar. Include Microsoft Outlook on your resume if you are experienced with skills such as:
Organizing the calendar features
Filing emails into storage
Flagging and prioritizing emails
Setting up shortcuts
7. Microsoft OneNote
Microsoft OneNote allows users to collaborate virtually on tasks and projects. Users can upload images, notes, documents and recordings, and then share them with their entire team in a notebook. Include Microsoft OneNote on your resume if you have experience using the program in a business environment. You might include skills in:
Drafting and sharing images
Filing and retrieving notes
Organizing notes into sections
8. Microsoft Publisher
Microsoft Publisher is a creative tool used for making flyers, brochures, newsletters, advertisements and other publishable materials. It has a series of features that allow users to be creative with their designs, such as by customizing print layouts, editing typography and editing images. The program comes with a collection of templates that can then be customized to meet the user’s design needs. Include Microsoft Publisher on your resume if you have skills in:
Creating and customizing tables
Editing images and graphics
Converting publications to internet access
Organizing attractive layouts
How to list Microsoft Office skills on your resume
In order to provide a prospective employer with a clear description of your experience with each Microsoft Office program, it is important to include more information than the program itself. You can include Microsoft Office skills on your resume with the following steps:
1. Include your level of experience
Establish your level of experience with each Microsoft Office skill. You might categorize it using beginner, intermediate or advanced as labels.
2. Detail your method of use
It can also be useful to include information about the method in which you use each Office program. For example, you might be familiar with Microsoft Excel both on a desktop and mobile device. More positions today require the use of smartphones and tablets, and the use of these skills across all technological programs can be desirable.
3. Describe the tasks completed
You may also include the types of tasks and projects you used each software for. Be sure to identify the tools and features as well as the specific role they played in your work.
4. List any certifications
Certifications in one or more of the Microsoft Office programs can further demonstrate your experience. They often test your knowledge of the tools and features and the ways in which they can be used.
Examples of Microsoft Office skills on a resume
You might include your Microsoft Office abilities in the skills or work experience sections of your resume. Here are some examples:
In a skills section
You can list your Microsoft Office abilities in the skills section of your resume if they do not coincide with your work experience. You might list them like this:
*Microsoft Excel: Advanced skills formatting cells, creating tables and organizing data in Excel on both desktop and mobile devices, using my certification with Excel in both a professional and academic setting*
*Microsoft Outlook: Advanced skills using Outlook features like calendar and scheduling, using the program in a professional manner*
*Microsoft Office: Intermediate skills formatting documents and editing content in Microsoft Office, using the program for research and creation of professional documents*
*Microsoft Publisher: Beginning skills using Microsoft Publisher in a professional manner to create and edit marketing materials*
In a work experience section
If you have used Microsoft Office programs in a previous position, you might include those skills in the work experience section. You can list them like this:
Senior Financial Administrative Assistant
Andersen Financial Agency; Dayton, Ohio — April 4, 2014 – Present
Manage all clerical documents using advanced skills in Microsoft Office to create, edit and print correspondence
Create marketing materials for upcoming events using intermediate skills obtained through certification in Microsoft Publisher
Monitor office inventory and keep track of supplies with advanced skills in Microsoft Excel
Communicate with executive team members, including scheduling, with intermediate skills in Microsoft Outlook
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