11 Project Management Skills To Make Your Resume Stand Out
By Indeed Editorial Team
Updated July 6, 2022 | Published January 3, 2020
Updated July 6, 2022
Published January 3, 2020
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
The skills section on your resume allows recruiters to assess your qualifications at a glance. Additionally, weaving skills into your work experience demonstrates your ability to apply them. Resume skills often fall into one of two categories: hard skills and soft skills. Both types of skills are important to employers so it's beneficial to highlight them.
In this article, we discuss the top project management skills and we provide examples to help you create your own skills section on your resume.
What are project management skills?
Project management skills are those that are necessary to successfully plan, manage and execute projects. These skills include a combination of hard and soft skills to analyze project performance, manage resources, lead project teams and report progress and results. These skills are important for project managers to successfully plan, manage and execute large organizational projects within prescribed timelines and budgets. Project management skills on your resume demonstrate your ability to analyze, schedule, prioritize and complete tasks.
Examples of project management skills
When preparing a project management resume, there are several skills to consider that demonstrate your ability to perform the job duties. Skills to include on a project management resume include:
1. Project management methodologies
Project management requires knowledge of the different project management methodologies such as Waterfall, Agile and PMI methods as well as the ability to decide which is the best method for various projects. Waterfall and PMI methods consist of a lot of up-front planning before starting any value-generating work. Agile methodology is more focused on delivering results. Then you will use customer feedback to continuously improve the resulting product or service.
2. Software proficiency
Project managers should be proficient in various software applications such as the Microsoft Office Suite, including Outlook, Word and Excel as well as project management software. Proficiency with the Microsoft Office Suite is necessary to generate documentation about the project, such as communications and data analysis reports. Project management software allows project managers the ability to manage resources, tasks and timelines as well as collaborate with teams and store documentation all in one place.
3. Data analysis
Data analysis is a necessary skill for project management. Project managers need the ability to quantify performance and project results as well as analyze financial information such as budgets, expenditures and return-on-investment.
This skill is necessary for a project manager to monitor the performance of a project to ensure employees complete it within the prescribed deadline and budgetary constraints. Additionally, when closing a project, project managers need to report on the overall performance of the project, which will require the ability to analyze data collected during the project, such as task duration, actual costs, return-on-investment and break-even points.
4. Cost control
Cost control is important for project management. It requires the ability to review budgets, manage expenses and negotiate costs throughout a project to avoid going over budget. You can demonstrate this skill through successfully optimizing resource allocations to manage costs and building strong vendor relationships to negotiate optimal pricing. One way to effectively control costs during a project is to manage the scope of a project and prevent tasks from going beyond the scope, which may increase costs.
5. Time management
Successful project management requires intense time management skills. This skill involves the ability to manage your own time to ensure you complete project planning and execution tasks on time, but it also involves the ability to schedule and manage others’ time.
Project managers need to have a thorough understanding of the time required to complete various tasks to ensure they can develop a project schedule that is on target to meet prescribed deadlines. They also need to manage that schedule throughout the project to account for any tasks that exceed their allotted timeframes.
6. Effective communication
Effective communication is key to successful project management. It is the ability to convey ideas and information in ways others can understand. Project management requires this skill for both written and verbal communication with individuals and groups.
Project managers need to ensure all stakeholders and team members understand the project scope, plans and tasks. This may include presenting information to large groups, facilitating meetings, writing reports and meeting with individuals to discuss task performance. It also includes giving and receiving feedback to confirm understanding or provide a correction.
7. Active listening
Project management requires active listening to ensure you as well as all stakeholders and team members understand the project scope, plan and tasks. It involves the ability to avoid distractions, focus your attention on the speaker and confirm your understanding through requesting clarification, paraphrasing and summarizing.
This is necessary to ensure you understand the requests and feedback from stakeholders and team members. You can also use these skills to confirm that stakeholders and team members understand the scope of the project and their assigned tasks by requesting and listening to their feedback about the project, then providing any necessary clarification or correction.
The ability to prioritize tasks is paramount to success in project management. This includes your ability to prioritize your tasks as well as the ability to prioritize others’ tasks within a project. Project management includes developing a work breakdown structure that outlines various tasks in a project.
Some tasks need to happen sequentially, meaning one task must be completed before the next can start, and other tasks can run concurrently. Concurrent tasks are not dependent on other tasks and can happen at the same time without negative consequences to the project. The ability to identify dependent tasks and those that are not then effectively prioritize them in the work breakdown structure may contribute to your success as a project manager.
In addition to prioritizing tasks, project managers also need to prioritize resource allocation. For example, if you have nine concurrent tasks, you may be tempted to schedule them at the same time to meet project deadlines. However, you also have to consider the resources available to complete the tasks. If resources are currently assigned to another, higher priority task, that task may need to finish before starting other tasks, even when other tasks are not dependent.
Problem-solving is the ability to find solutions and overcome problems that may impact a project. This includes recognizing when a problem exists, identifying potential solutions, evaluating options, then selecting and implementing the best solution. Problem-solving is necessary for project management to ensure projects meet the deadline and budget constraints. Examples of problem-solving as a project manager may include reallocating resources to ensure tasks are completed on time, identifying alternative materials to reduce costs and determining where to reduce task duration to maintain timelines when another task is overdue.
Adaptability is the ability to successfully navigate and respond to change. It may include learning new processes or tools and re-prioritizing work. Although project management requires a lot of planning, project managers need adaptability to address problems and apply course corrections throughout a project. Adaptability allows you the flexibility to modify your project plan as needed to correct the course of a project and ensure it stays on time and within budget.
Empathy is the ability to understand and appropriately respond to the emotions of others. Project managers are often in leadership roles, at least for the duration of a project. Empathy is necessary to effectively communicate and collaborate with stakeholders, project teams and team members. It is important to understand the frustrations and grievances of stakeholders and team members to address negative emotions and prevent them from impacting the project.
Sample project management skills resume section
When listing project management skills on your resume, you can include a section to list specific skills. Be sure to also include experiences in your work history that demonstrate how you use these skills. Here are some samples of a skills section that you can follow when creating your resume:
Project management skills in a resume skills section
Technical Skills: Microsoft Office Suite | ProjectManager.com | Data Analysis
Additional Skills: Leadership | Communication | Time Management
Project management skills in a resume work experience section
Project Manager | May 2015 – January 2019
• Created, prioritized, managed and documented assigned projects using the ProjectManager.com web application to standardize project tracking and documentation
• Recorded project details such as task progress, resources costs and allotted budgets to analyze performance, generate performance reports for key leaders and implement corrective measures, which improved performance of all projects by an average of 15%
• Facilitated meetings with key leaders and collaborated with project teams to ensure timely decision-making and effective communication between project stakeholders at all levels
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