If you're interested in or planning to apply for a purchasing manager position, you might consider writing a cover letter. Purchasing manager cover letters can provide benefits during the initial application process because they might help you stand out to the interviewer or interviewing committee. Regardless of the amount of relevant previous professional experiences you have, you may use this letter to explain your qualifications in a personable way.
In this article, we explain what a purchasing manager cover letter is, discuss tips for writing one, provide seven definitive steps for how to write one effectively and offer a template and example for your reference.
What is a purchasing manager cover letter?
A purchasing manager cover letter is a written document candidates use to explain relevant professional credentials to interviewers or interviewing committees. Some examples of what purchasing manager credentials might include are:
- Managing supplier and vendor relationships
- Maintaining partnership agreements
- Analyzing inventory in relation to demand
- Identifying purchasing needs
- Managing purchasing teams
- Training purchasing teams
Depending on the industry a purchasing manager works in, their individual duties may vary. Typically, these cover letters also reference a candidate's educational background, professional experiences, skill sets and any important certifications or training.
Tips for writing a purchasing manager cover letter
Here are some tips to consider when writing a purchasing manager cover letter:
- Focus on including the most relevant information regarding your professional experiences, skill sets, certifications or pieces of training
- Reference templates and examples to help you plan how you might like to write your own cover letter
- Include any positive measurable results from your previous professional experiences to show your ability to manage purchasing effectively or efficiently
- Expand on the information your interviewer or interviewing committee sees on your resume
- Show some personality to help your cover letter stand out and allow your interviewer or interviewing committee to determine whether you might work well within their company culture
- Consider the design of your cover letter and the structure of your information
- Proofread your cover letter prior to submitting it with your job application
- Focus on the credentials you have and not the credentials you don't have
- Reference the job posting as you write your cover letter to ensure you use keywords or highlight relevant skill sets or experiences
- Try to keep your letter to a single page to ensure it isn't time-consuming for your interviewer or interviewing committee to read when reviewing applications
Related: Tips To Write a Great Cover Letter
How to write a purchasing manager cover letter
If you're planning to write a purchasing manager cover letter, here are seven steps to help you determine what to include and how you might structure your information:
1. Include a letter header
Including a letter header is beneficial because it helps provide the interviewer or interviewing committees with your full name and contact information in one place. Typically, you include contact information like your personal phone number and professional email address. An employer can then use this information to contact you if they want to schedule a meeting. A letter header may also help your cover letter look more professional because of the clear organization.
2. Reference your educational background
Towards the beginning of your cover letter, you may choose to reference your educational background. Doing this can provide your interviewer or interviewing committee with details about your studies and how they might apply to the position. Specifically, you can highlight information like:
- Title of your degree
- College or university where you received your degree
- Concentration or specialization areas within your degree
If your degree doesn't have any concentration or specialization areas, you may simply include the title of your degree and where you received it.
3. Describe your professional experiences
After you've referenced your educational background, you can describe your professional experiences. Depending on your experience level, the amount of relevant experience you feature may vary. Although, these are some examples of professional experiences you may include:
- Previous professional experience in purchasing roles
- Previous professional experience in related roles in the company's industry
- Previous professional experience managing teams and company inventory or resources
When describing these, you might reference the company, job title, duties and amount of time spent in each position. Adding details like this can provide more insight into each experience for your interviewer or interviewing committee.
4. Feature your important skill sets
Featuring your skill sets is also important information to include in your cover letter because these can help demonstrate your ability to fulfill the position effectively. Some examples of beneficial skill sets for purchasing managers might be:
Management: Featuring this skill set in your cover letter may be beneficial because purchasing managers might manage suppliers or vendors, teams and company inventory.
Communication: This skill is useful to mention since purchasing managers usually communicate with teams internally and suppliers or vendors externally.
Negotiation: Employers may be impressed with this skill because purchasing managers might need to negotiate pricing with inventory suppliers or vendors.
Organization: You may stand out with this skill since purchasing managers are typically in charge of managing company inventory and might need to keep detailed records for future reference.
Marketing: Hiring managers may like to see this skill since purchasing managers may assist with the marketing and promotions of inventory as needed.
Research and analysis: This is a useful skill to include because purchasing managers might need to understand the market demand for their inventory.
Collaboration: Showcasing this skill can help you stand out since purchasing managers may manage and work in teams.
The skill sets you choose to include can vary depending on your experiences and strengths. Although, you might try to feature at least two or three.
Related: Steps for Skill Improvement
5. Add relevant certification and training information
If you have gained any relevant certification or training, you can add information about them to your cover letter. When discussing these, you might reference details like:
- Certification or training title
- Organization where you earned the certification
- Expiration date of certification or training, if applicable
If you don't have certifications or pieces of training to list, then you can simply skip adding this information and continue writing your letter.
6. Highlight your interest in working for the hiring company
Toward the end of your cover letter, you might highlight your interest in working for the hiring company. Doing this may include:
- Positive observations you made about the company before applying
- Similar values you share with the company or its mission
- Specific reasons why you might like to work for them
Including this information in your cover letter may help your interviewer or interviewing committee understand whether you have knowledge about their company and the position or just the position.
7. Include a closing statement
At the end of your cover letter, you can include a closing statement. This statement type may help you summarize the reasons you can excel in the position. You might also use this space to share your appreciation for their consideration and interest in hearing from them about your status during the hiring process. Typically, this last statement doesn't need to be long, and you can write it in a couple of sentences.
Purchasing manager cover letter template
If you're planning to write a purchasing manager cover letter, here is a template you can reference:
[Your full name]
[Your phone number]
[Your professional email address]
Dear Hiring Manager,
My name is [insert full name], and I have a [insert degree level and title] from [insert name of college or university]. Throughout my studies, I specialized in [insert area of specialization], which has benefited my professional endeavors.
Previously, I worked as a [insert previous job title] for [insert amount of time]. In this role, I [insert specific role duties]. I have also worked professionally as a [insert job title] for [insert amount of time] and performed daily duties like [insert examples of daily duties]. Currently, I am working as a [insert job title] and have been for [insert amount of time]. My current responsibilities usually consist of [insert responsibilities of current job].
Throughout my professional experiences, I have been able to gain many important skill sets like [list skill sets]. These have helped me effectively and efficiently manage purchasing operations because [insert reasoning]. For example, [provide a specific example for one of your skill sets]. In addition to my strong skill sets, I have also gained accredited certification and took part in professional training. I am certified in [insert information about certification]. Some professional pieces of training I have completed are [insert specific trainings].
I am interested in working for your company because [insert reasons of interest]. I know I can excel in this position if chosen because [summarize reasons and qualifications]. I appreciate your consideration throughout this process and look forward to hopefully hearing from you soon.
[Your full name]
Purchasing manager cover letter example
Here is an example of a purchasing manager cover letter you can reference:
Dear Hiring Manager,
My name is Taylor Park and I have a bachelor's degree in logistics and supply chain management from Northwest Vermont University. Throughout my studies at Northwest Vermont University, I specialized in purchasing and supply chain management strategy, which has benefited my professional endeavors.
Previously, I worked as a purchasing assistant for three years. In this role, I helped identify suppliers and vendors, researched and analyzed demand trends and monitored the processing of company purchasing orders. Currently, I am working as a supply chain manager and have been for the past four years. My current responsibilities usually comprise keeping detailed records of inventory, problem-solving to resolve operational challenges quickly and working with suppliers or vendors for quality assurance.
Throughout my professional experiences, I have been able to gain many important skill sets like management, communication and analysis. These have helped me effectively manage purchasing operations because I can easily find the information I need and communicate it to manage purchasing operations efficiently. For example, when working with suppliers and vendors directly, my communication skill sets allow me to share our business needs with them.
Besides my strong skill sets, I have also gained accredited certification and took part in professional training. I am a Certified Professional Purchasing Manager (CPPM), which I gained from the American Purchasing Society. Some professional pieces of training I have completed have focused on purchasing negotiations and strategic inventory sourcing.
I am interested in working for your company because I have been following your company for years on social media and admire your dedication to quality assurance. I know I can excel in this position if chosen because I have industry knowledge and valuable skill sets. I appreciate your consideration throughout this process and look forward to hopefully hearing from you soon.