How To Write a 30-Day Resignation Letter (Plus Samples)

By Jamie Birt

Updated May 27, 2022 | Published February 25, 2020

Updated May 27, 2022

Published February 25, 2020

Jamie Birt is a career coach with 5+ years of experience helping job seekers navigate the job search through one-to-one coaching, webinars and events. She’s motivated by the mission to help people find fulfillment and belonging in their careers.

When resigning from a position, it is often standard professional practice to give your employer at least two weeks' advance notice. Depending on your role and responsibilities—as well as your company's policy on resignation—however, you may be required to give as much as 30 days' notice. In this case, professional etiquette calls for an in-person meeting and a 30-day resignation letter.

In this article, we discuss everything you need to know about creating a 30-day resignation letter including what it is, why it's important and how to use our template and examples to write your own.

Why is a 30-day resignation letter important?

Writing a 30-day resignation letter is important because it provides your employer plenty of time to find and train someone to replace you in your position. It also gives you enough time to finish the active projects you are working on. If you work with clients, a 30-day notice period gives you time to introduce your replacement to your clients for a smooth transition. This can all help you leave your company in good standing.

Related: How to Explain Your Reasons for Leaving a Job (With Examples) 

How to write a 30-day resignation letter

Follow these steps to write a 30-day resignation letter:

1. Begin by addressing your letter

The first step in writing a resignation letter is to address your letter. The address section should begin with your name and contact information. Next, you should write the date you plan to resign. Then, write the name of the recipient and their contact information. Finally, you should open the body of your resignation letter with a personal and professional greeting. 

2. State the purpose of your letter

Begin your resignation letter with a statement that makes your intent to resign clear. This statement should include your title with the company and the name of the company.

For example:

"Please accept this letter as my formal notice of resignation from the Customer Service Specialist position with Sterling & Stone Bank." 

3. Include your date of resignation

Identify the specific date you intend to be your last day of employment with the company. Although you are writing a 30-day resignation letter, you should still include the exact date that you intend to be your last day of work to avoid miscommunication or confusion. 

4. Explain your reason for leaving

There are several reasons that may cause you to leave a position with 30 days' notice. A few common reasons include getting a new job, moving out of town, retiring or leaving for other life changes such as becoming a stay-at-home parent. You should briefly describe the reason you are leaving the company, but try to keep your reason positive and avoid negative comments or passing blame to the employer. 

5. Include a statement of gratitude

Next, you should try to show your appreciation for the opportunity to work with the company. Thanking the company for the time you have spent in your role and sharing genuine skills you have developed or things you have learned can make your letter more sincere. This also helps ensure you leave the company in a positive manner. 

6. Discuss next steps

There may be certain things you need to do before you finish your last day of work. For example, you may need to return company-issued work equipment and finish projects you are currently working on. You should acknowledge any next steps you will take prior to your resignation so your employer knows you will continue to act professionally during your last month of work. 

7. Offer to help during your transition

It is considerate and professional to offer to assist your employer during your transition. For example, you can offer to help train the person who will replace you or answer questions your employer may have about your resignation. Doing this will help ensure a smooth transition between the time you hand in your resignation letter and your last day of work. It will also improve the chances of receiving a good reference or potential career opportunity in the future. 

8. Close your letter

Finally, you should close your resignation letter with a warm and professional salutation. Common closing salutations include statements such as: 

  • "Sincerely"

  • "Warm Regards"

  • "Thank You"

  • "Respectfully"

After your closing statement, sign your resignation letter with your name. If you are sending your resignation letter via email, it is appropriate to leave a single space between your closing statement and your name. If you will print and hand in your resignation letter, you should leave several spaces between your closing statement and your name so you can physically sign the letter above your name.

Related: Resignation Letter Due to a Career Change: Tips and Examples 

30-day resignation letter template

Use the following template to create your own 30-day resignation letter:

\[Your name\]
\[Your address\]
\[Your city, state and zip code\]

\[Date you intend to hand in your resignation letter\]

\[Recipient's name\]
\[Recipient's title or position\]
\[Company's name\]
\[Company's address\]
\[Company's city, state and zip code\]

Dear \[recipient's name\]:

Please accept this letter as my formal notice of resignation from the \[name of position or title\] with \[name of company\]. My last day of employment will be 30 days from now on [date of resignation].

\[Brief explanation of your reason for leaving the company.\] It has been a great pleasure working for \[name of company\] and I am thankful for the experience and knowledge I have gained during my time in the \[name of position or title\].

Prior to my departure from the company, I plan to [describe next steps].

Please let me know if there is anything I can do to ease this transitory phase for the company or if there are questions I can answer for you.

Best Regards,

\[Your name\]

Related: 8 Common Exit Interview Questions With Sample Answers

30-day resignation letter examples

Here are a few examples of completed 30-day resignation letters:

Example resignation letter due to moving

Steven Williams
7492 W. 50th St. Apt. 301
Baltimore, MD 21290

January 8, 2020

Maria Torres
Sales Manager
Insurance Partners of Maryland
750 Independence Drive Ste. 304
Baltimore, MD 21290

Dear Mrs. Torres:

Please accept this letter as my formal notice of resignation from my Insurance Broker position with Insurance Partners of Maryland. My last day of employment will be 30 days from today on February 6, 2020.

I am ending my employment with Insurance Partners of Maryland because of an upcoming move out of state. It has been a great pleasure working for Insurance Partners of Maryland and I am thankful for the experience and knowledge I have gained during my time in the Insurance Broker position. I will carry the company's values of getting to know each client through a comprehensive fact-finding process before finding the right insurance products for each client's needs with me throughout my Insurance career.

Prior to my departure from the company, I plan to return my company-issued badge and office key to the human resources department. I also plan to inform each of the clients of my departure and to introduce them to the agent who will be taking over their accounts.

Please let me know if there is anything I can do to make this transition easier. I would be happy to take a hands-on approach to help find and train my replacement. I am also happy to answer any questions you may have about my departure.

Best Regards,

Steven Williams 

Example resignation letter due to retiring

Taylor Moore
8834 S. Hawthorne Ave.
Alpharetta, GA 30004

January 8, 2020

Jackson Garcia
Director of Marketing
Reed Marketing Solutions, LLC.
5001 22nd Ave. South Ste. 320
Alpharetta, GA 30004

Dear Mr. Garcia:

Please accept this letter as my formal notice of resignation from the Content Manager position with Reed Marketing Solutions, LLC. My last day of employment will be 30 days from today on February 6, 2020.

As you are likely aware, my departure from the company is due to my impending retirement. It has been a great pleasure working for Reed Marketing Solutions, LLC. these past 25 years and I will greatly miss each of my colleagues. I am grateful for the experience I have gained and the relationships I have built during my time spent in the Content Manager position.

I plan to continue to work during this 30-day period and to take an active role in helping the company train my replacement and transfer responsibilities to them. Prior to my departure from the company, I plan to return all company-issued equipment including my business cell phone and laptop.

Please let me know if there is anything else I can do to ease this transitory period for the company.

Respectfully,

Taylor Moore 

Example resignation letter due to life change

David Perez
9024 S. Willow Ave.
Sioux Falls, SD 57101

January 8, 2020

Thomas Anderson
Branch Manager
Sterling & Stone Bank
8050 Finance Boulevard
Sioux Falls, SD 57101
 

Dear Mr. Anderson:

Please accept this letter as my formal notice of resignation from the Bank Teller position with Sterling & Stone Bank. My last day of employment will be 30 days from now on February 6, 2020.

As you are aware, my wife and I are planning to welcome the arrival of our first child at the end of February. We have decided it is in the best interest of our family for me to leave the corporate environment and spend time at home as a stay-at-home parent. It has been a great pleasure working for Sterling & Stone Bank and I am thankful for the experience and knowledge I have gained during my time in the Bank Teller position.

Prior to my departure from the company, I plan to return my company-issued badge and branch keys. I also plan to take an active role in training my replacement.

Please let me know if there is anything I can do to ease this transitory phase for the company or if there are questions I can answer for you.

Best Regards,

David Perez

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