How To Write a Two-Week Notice (Plus Templates and Samples)

By Jamie Birt

Updated August 23, 2022 | Published September 11, 2018

Updated August 23, 2022

Published September 11, 2018

Jamie Birt is a career coach with 5+ years of experience helping job seekers navigate the job search through one-to-one coaching, webinars and events. She’s motivated by the mission to help people find fulfillment and belonging in their careers.

Two Weeks Notice Letter Format
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Two Weeks Notice Letter Format

  1. Start by including the recipient's company and address (name optional)

  2. State your resignation with the date of your last day

  3. Add a statement of gratitude

  4. Wrap-up with next steps

  5. Close with your signature

A two weeks' resignation notice is your opportunity to leave a job professionally and positively. With this notice, you are providing your employer with time to find a suitable replacement or train another staff member to take on your responsibilities. It is s professional courtesy and, in some cases, a requirement to formally resign your position.

In this article, we explain what it means to give a two-week notice, why you should write one and how to get started using provided examples and tips.

Related: How To Write a Resignation Letter

What is two weeks' notice?

There are many reasons why you might leave your current job. Depending on your employment terms, a two weeks' notice letter may be required as part of the formal resignation process. Sometimes, you may be allowed to use vacation days as your notice period and leave immediately.

Providing at least a two-week (14 average days or 10 business days) notice about your upcoming departure gives you time to complete work obligations, detail your job duties for others and say goodbye professionally and positively. It also gives your employer time to post an opening to fill your job or make other arrangements.

Why should you write a two-week notice?

Writing a two weeks' notice is a respectful way to inform your employer that you're leaving. No matter your reason for leaving, you should avoid leaving a bad impression throughout the resignation process. Your employer will be more likely to speak positively about your exit. For example, quitting your job without notice could leave your employer in a difficult situation. This might prevent using them as a reference for future employment or risk a potential employer learning about your unprofessional departure.

Related: How To Quit a Job: Leaving on Good Terms

We share strategies for providing verbal resignation notice to your employer, composing a resignation letter and preparing coworkers for your departure.

How to resign in 3 steps

When you leave a job, it’s customary to submit your resignation at least two weeks before your final work day. Here are several things to consider before you submit that letter:

1. Notify your manager in person

It’s best to resign from your job in person. If necessary, you can also have this conversation via phone or video conference. This is a courtesy to your manager to help avoid unexpected news and provides more time for them to prepare. It also allows you to personally thank them for their support during your time on the job.

To avoid your manager hearing about your resignation from someone else, speak to them before telling others. Remember that your goal is to part on good terms. Once you’ve decided to leave your job, you should tell your employer as soon as possible to agree on an exit plan.

2. Prepare for the conversation

Resigning can be an emotional conversation, so it’s good to be prepared. This can help calm your nerves and make it easier to say what you need.

  • Decide what details you to share. Depending on your situation, you might choose to tactfully explain why you are leaving to your employer or just say you're pursuing a new career. Your decision to share is based on what makes you feel most comfortable.

  • Be clear about your last work date. Your employer may need time to find a replacement or reassign your duties.

  • Show appreciation. Map out how to thank your employer for the opportunity at the company. This can include continuing education, exceptional management, work on specific projects, or experience gained in the industry.

3. Be prepared for a counter-offer

If you are an outstanding employee, your manager may offer you a pay raise or other perks to keep you on board. Know in advance what you'd be willing to accept or counter-offer.

How to write a simple two weeks' notice

Here are five steps to write a professional two weeks' notice:

1. Address the letter. Include the date, company name, and the name of the person you are addressing the letter to.

2. State your resignation. In the opening paragraph, state that you are informing your employer that you will resign from your job in two weeks. Include the date of your last working day.

3. Express your gratitude. In the second paragraph, say thank you for the opportunities and experiences at the company. Whether you include a reason for your departure is up to you.

4. Mention the next steps. In your closing paragraph, let your employer know you intend to perform your duties to the highest standards until your final work day. Offer to assist during the transition.

5. End your letter. Conclude your notice letter with a formal closing, such as "Sincerely," and sign your name.

Basic two weeks' notice template

Here is a two-week notice template with the essential information to include when resigning from any company. It can be customized with your information and based on your circumstances.

[Date]

[Supervisor’s name]
[Company name]
[Company address]

Dear [Your supervisor’s first name or preferred name],

Please accept this as my formal resignation from [your job title] with [company name]. My last day will be [your final day of work], two weeks from today. I appreciate the support and valuable experiences I have gained during my time here. It has been a pleasure working with you and the team.

Please let me know how I can help make this transition as smooth as possible.

Sincerely,
[Your name]

Two weeks' notice by email template

You might send an email if you can’t resign in person or by phone or video conference. Give your email a clear subject line, keep the body of your message brief and positive, and attach your notice as an attachment. Here is a template to craft your email:

Subject: Resignation Letter – [Your Name]

Dear [Your supervisor's first name or preferred title],

Please accept this as my formal resignation from [company name.] My last day will be [date], two weeks from today. I appreciate your support and the valuable experiences I have gained here. It has been a pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Sincerely,
[Your name]

Tips for writing a two weeks' notice

Here are several tips to make your resignation notice as effective as possible:

  • Be positive. Regardless of why you're resigning, the tone of your notice should be positive—aim to part on good terms and maintain your professional network.

  • Keep it brief. If you prefer not to provide reasons for your resignation, simply include your statement and last day of work.

  • Plan for an immediate departure. Your employer may ask you to leave as soon as you give notice. Depending on company policy, you may not be paid past that day. Be prepared by backing up important files and compiling samples of your work for your portfolio. Consult company guidelines so you're aware of resignation policies.

  • Follow your manager’s instructions for the next steps. Your manager might ask you to put together a transition plan, finish specific projects or write a goodbye note to your colleagues.

Related content

If you'd like to learn more about preparing a resignation notice, here are several Indeed articles to consider:

  • 6 Musts for a Resignation Letter: What To Include in Your Resignation Letter (Plus Tips and Example)

  • How To Write a Resignation Letter for Family Reasons (With Template and Example)

  • Resignation Letter Due to a Career Change: Tips and Examples

  • How to Write a Resignation Letter Due to Retirement: Tips and Examples

  • Part-Time Employee Resignation Letter: Tips and Examples

  • Formatting a Resignation Letter: Tips and Examples

  • How To Write a Thank You Letter to a Boss After Your Resignation (With Template and Examples)


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