Leaving your job as a nurse can feel daunting, regardless of the reason for your departure. A positive and well-written resignation letter can help you embrace the transition and keep an open connection with your healthcare facility. Knowing how to construct and format a resignation letter can make the writing process easier. In this article, we will discuss how to write a resignation letter as a nurse and provide examples and tips.
What is a resignation letter?
A resignation letter is a formal document that announces your intention to leave a company. It is important to use a resignation letter to let your employer know your last day of work. Depending on your business’ policy, you may need to address it to your employer, manager or human resources representative.
Resignation Letter Format
Resignation Letter Format
2. Address line
3. Statement of resignation
4. Last day of work
5. Statement of gratitude
6. Next steps
7. Closing and signature
In many cases, an employee will have an in-person conversation with their immediate supervisor before submitting a resignation letter. By having a discussion with their manager, an employee shows care about how their decision will affect their team. It is common practice for an employee to prepare a resignation letter in advance, so they can deliver it in person to their supervisor after the conversation.
This is the last professional impression you will make on your employer during your time at the company, so aim to use a positive tone. A warm resignation letter helps you maintain a relationship with your former manager and colleagues and may make it easier to work there again if you wish.
A resignation letter may include many parts, but most have the following elements:
- A header that includes your name and contact information, the date and your employer’s contact details
- A salutation, such as “Dear Dr. Moore”
- A statement of your resignation, including your title and last day
- A reason for leaving (optional)
- An offer to help with the transition (optional)
- A statement of gratitude (optional)
- A closing, such as “Sincerely” or “Regards”
- Your signature and name
It is crucial to notify your employer about your final day of work. The standard notice is two weeks, but try to give your employer as much time as possible so they can find a suitable replacement, since the process for finding and training a successful candidate may be lengthy.
In your letter, you may need to state any special provisions you require in your final weeks at work, such as reduced hours. Consider discussing any needs in detail with your supervisor before delivering the letter so you can make the appropriate arrangements.
Tips for writing a resignation letter or email
Depending on the situation and your company’s policy, you may choose to deliver a resignation letter or email. The following are tips for creating a document in both formats.
Tips for a resignation letter
Ensure you format your resignation letter correctly by following these tips:
Keep your letter short. Your resignation letter should be less than one page. You can discuss the transition process in detail with your supervisor at a later date.
Use a traditional font. Use a font like Times New Roman, Calibri or Arial, and choose a size between 10 and 12 so your letter is easy to read.
Use the correct spacing and margins. Use single spacing, align the text to the left-hand side and use 1-inch margins to make your letter appear professional.
Proofread the letter. Your resignation letter is an important document, so ensure that all the information is correct.
Sign the letter. Many employers require an official printed and signed document for their records. You can use an electronic signature, or print and sign the document. If you’re unsure of your healthcare facility’s policy, check with your human resources department if you have one, or refer to your employee handbook about resignation policies for further information.
Tips for a resignation email
Use these steps when creating a resignation email:
Create an informative subject. The subject of the email should clearly indicate your resignation. An example could include your name and the notice, such as “Ms. Margot Jacoby—Notice of Resignation.” Your employer will see that the email is important, and they should read it promptly. You could also flag your email as urgent.
Use the standard resignation elements. You don’t need to include a header with your contact information at the top, but the rest of the email should follow the same format as the hard copy.
Check your format. Send the email to yourself first to ensure the formatting and electronic signature are correct.
Attach a copy of the letter. Consider attaching your resignation letter as a Word document or PDF so your employer can print or electronically save it easily.
Nurse resignation letter example
You can use this nurse resignation letter sample to show you how to write and format your own:
February 28, 2020
Easy Days Nursing Home
44 Pecan Ave.
Peachtree, GA 32343
Dear Mr. Shun,
I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be March 28, 2020.
Working at Easy Days has been a rewarding experience, and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honor to work with such dedicated staff who are committed to making Easy Days a place to receive compassionate care. I feel that I have made some lifelong friends here. I thank you for the training and opportunity to grow with you in my nursing career. I wish all the residents and staff good luck in the future.
My decision to leave was difficult, but I have decided to accept a part-time position nearer to my home due to my family commitments.
If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have any questions. My email address is firstname.lastname@example.org, and my cell phone number is 442-331-1123.
Sally Smith, RN
Nurse resignation email example
You can email your resignation if you previously confirmed it’s acceptable to your company. An email might be more convenient, or the standard practice in the company.
Peter Stathos—Notice of Resignation
Dear Dr. Diaz,
Please accept my resignation effective May 21 as staff nurse at Mt. Olympus Hospital.
I have decided that I want to take my career in a new direction, so in two months, I will be enrolling in graduate school.
My time at Mt. Olympus has helped me gain valuable skills that I can continue to use in a new career. I want to thank you for all the opportunities to learn and grow while working with the Mt. Olympus team.
If there is anything I can do to be of assistance while you are finding or training my replacement, please feel free to ask. I have worked in several wings in the hospital and feel confident that I could provide very thorough training for a new nurse.
My schedule may need to change to accommodate graduate school exams and interviews.
Thank you once again for the many positive experiences over the past four years, and I look forward to staying in contact with you in the future.